Agenda (PDF)

Board of County Commissioners · 2026-04-28 · agenda

[12 SE 1st Street, Gainesville, Florida; case 26-00252] Proclamation recognizing May 3rd through May 9th as Corrections/Detention Employees Appreciation Week in Alachua County, Florida. This is a ceremonial recognition and does not involve construction or trade work. [12 SE 1st Street, Gainesville, Florida; case 26-00253] Proclamation recognizing April as Child Abuse Prevention Month in Alachua County, Florida. This is a ceremonial recognition and does not involve construction or trade work. [12 SE 1st Street, Gainesville, Florida; case 26-00254] Proclamation recognizing April as Landscape and Architecture Month in Alachua County, Florida. This is a ceremonial recognition and does not involve construction or trade work. [12 SE 1st Street, Gainesville, Florida; case 26-00304] Proclamation recognizing April as Sexual Assault Awareness Month in Alachua County, Florida. This is a ceremonial recognition and does not involve construction or trade work. [case 26-00136] Update on the Alachua County Living Spaces and Thriving Places Program, focusing on affordable housing initiatives funded by the Wild Spaces and Public Places Infrastructure Sales Tax. The program aims to provide gap financing for multi-family rental housing, explore land acquisition models for home ownership, and foster innovation in housing. SB Friedman Development Advisors, LLC is presenting the framework and potential uses of funds. Specific projects mentioned include Royal Park Seniors (W University Ave & SW 2nd Ave, Gainesville) with 88-104 units targeting 30-70% AMI, and Oakview Apartments Phase II (1515 NW 10th St, 1500 NW 12th St, Gainesville) with 162 units targeting 30-50% AMI (119 units) and 60-80% AMI (43 units). Development timelines for these projects are estimated at 2-6 years from application to completion. The program involves a competitive RFP process for developers. [case 26-00272] Quarterly update on the Facilities Management Master Space Plan, Phase I. This includes progress on the Civil Courthouse (GMP proposal received April 16, staff review underway, mobilization targeted for July 14, substantial completion targeted for April 3, 2028), Energy Plant (perimeter walls by April 27, mechanical skid by April 30, roof by May 15, chillers by June 17, completion by June 22), Parking Garage (StormTrap delivery by May 1, precast erection begins August 17, Certificate of Occupancy by November 24), and Fire Rescue HQ & EOC (MEP complete by May 15, staff move-in week of May 25, ribbon cutting target June 1). Each project/phase will return to the BoCC for financial approval. [East side of SW 122nd Street (Parker Road) south of Myra Terwilliger Elementary School; case Z26-000002] Alachua County is considering a large-scale Comprehensive Plan Amendment to change the future land use designation for approximately 580 acres from Rural/Agriculture to UF Golf Institutional. This amendment, part of the Hickory Sink Special Area Study, would allow for the development of a golf course, clubhouses, research facilities, and cottage lodging. The project is owned by the University of Florida Foundation, Inc., with England-Thims and Miller, Inc. as the agent. The proposed change aims to implement Phase 1 of the Hickory Sink Special Area Study, focusing on environmental resource protection and water conservation. The Planning Commission recommended transmitting the proposed amendments to FloridaCommerce for review. A subsequent Planned Development rezoning application (Z26-000004) is also being considered. Public comment is not detailed in this portion of the record. [5872 SW 79th Way; case DR25-000061] Preliminary Development Plan for Chesnut Townhomes Subdivision, a 72-unit single-family attached residential development on 10.04 acres. The project is located in the Urban Cluster, with a Future Land Use designation of Medium Density Residential and R-1B zoning. The plan proposes 72 lots, with a gross density of 7 dwelling units/acre. Existing trees, including two Landmark Live Oaks (55-inch and 64-inch), are to be preserved, contributing to 36% tree canopy preservation. Open space is planned at 15.8% of the site. Access will be from SW 79th Way and SW 60th Avenue. The project is recommended for approval. [5872 SW 79th Way; case PDP DR25-000061] The Alachua County Board of County Commissioners approved a Preliminary Development Plan (PDP) for Chesnut Townhomes. The project involves developing up to 72 single-family attached lots on approximately 10.04 acres. The zoning remains R-1B with a future land use designation of Medium Density Residential. The development is located at 5872 SW 79th Way, on tax parcel numbers 07053-001-000 and 07053-000-000. The applicant is J&W Parker Properties, with eda, Inc. as the agent. The plan was found consistent with the Comprehensive Plan and Unified Land Development Code. Public comments raised concerns about traffic, safety, noise, and the removal of trees. Some residents expressed concerns about the safety of turning left at SW 79th Way and Archer Road, and the potential for accidents. Others were concerned about the removal of a small forest of 35+ trees for a proposed road extension. The developer stated the project is being developed according to existing rights and does not request rezoning or additional units beyond what is allowed by right, and plans to save some trees. The project was master planned by the Chesnut family prior to the development of Chesnut Village. [case 22CV-S25] Alachua County will convert a vacant 36-room motel into a community center for COVID-19 testing and treatment, and also provide housing for homeless individuals diagnosed with COVID-19 requiring quarantine and isolation. The total award is $4,007,781.54. The project involves multiple deliverables including project implementation, engineering services, and construction. Specific tasks include application preparation, policy development, environmental review, public notices, financial record maintenance, fair housing activities, pre-bid conferences, payroll reviews, client file maintenance, progress reports, monitoring visits, modification documents, closeout reports, and responding to citizen complaints. Engineering services encompass plan drawings, specifications, bid documents, permit applications, pre-bid conferences, change orders, bid reviews, resident inspection, preliminary engineering, and additional engineering services like site surveys, laboratory tests, and redesigns. Construction requires mobilization, and reimbursement is based on project completion percentages, evidenced by AIA forms or similar industry standards. Procurement for consulting and construction services requires public notice, adherence to bid requirements (e.g., number of bids, notice period), and specific documentation for bids, contracts, and contractor eligibility. The project aims to prevent, prepare for, and respond to coronavirus and meets national objectives by providing housing to the homeless post-diagnosis. This document outlines specific conditions and requirements for recipients of Community Development Block Grant - Coronavirus (CDBG-CV) funds, primarily focusing on housing rehabilitation and economic development projects. It details stringent reporting requirements, compliance with federal and state laws (including fair housing, equal employment opportunity, lead-based paint, and asbestos abatement), and contractor qualifications. For housing rehabilitation, it specifies that work must be performed by licensed contractors, comply with building codes, and adhere to income eligibility requirements for beneficiaries. For economic development, projects must meet public benefit standards (cost per job) and national objectives (jobs for low- and moderate-income households). It also mandates specific clauses for contractors regarding Section 3 of the Housing and Urban Development Act of 1968, ensuring economic opportunities for low- and very low-income persons. Whistleblower protections are also detailed. The document emphasizes the need for accurate record-keeping, financial management, and competitive procurement practices. [case Contract Number 22CV-S25, FLAIR Contract Number H2500] This document details modifications to a subgrant agreement between the Florida Department of Commerce and Alachua County, Florida, for the Small Cities Community Development Block Grant (CDBG) Program. The original subgrant amount was $4,403,623.54, and this modification increases the total funding to $5,037,123.54. The project involves converting a vacant 36-room motel into a community center for COVID-19 testing and treatment, and also providing housing for homeless individuals diagnosed with COVID-19 for quarantine and isolation. The modifications also update activity work plans, project budgets, project narratives, and audit requirements. Specifically, the federal award expenditure threshold for a single or program-specific audit for the subrecipient has been raised from $750,000 to $1,000,000. The agreement also includes new clauses regarding contracting with entities of foreign countries of concern, foreign influence disclosure, and human trafficking prevention. [12 SE 1st Street, Gainesville, Florida; case 26-00279] Alachua County Board of County Commissioners approved an amendment to the Lutheran Services of Florida (LSF) agreement, File # 26-00279, effective March 1, 2026. This amendment modifies funding for Crisis Mobile Response and the 988 Crisis Line. Specifically, it adds $4,054 to Crisis Mobile Response and reduces funding for the 988 Crisis Line by $94,370. The total contract amount remains not to exceed $10,794,624.00. This action is part of a larger funding mechanism involving Community Development Block Grants and federal awards from the U.S. Department of Housing and Urban Development. This document is a funding detail exhibit for LSF Health Systems, outlining allocations for Mental Health and Substance Abuse services for Fiscal Year 2025-2026. It lists various programs, providers, and funding amounts, including carry-forward amounts. Specific projects or development opportunities are not detailed, nor are addresses, case numbers, or decisions on applications. The document serves as a financial breakdown of existing service contracts and funding streams. This document contains no actionable information for contractors. It appears to be a series of encoded or corrupted data points, lacking any discernible project details, addresses, zoning changes, applicant names, case numbers, decisions, or dates. [case FL020] Alachua County Board of County Commissioners and Lutheran Services Florida, Inc. d/b/a LSF Health Systems amended their contract (FL020) effective October 1, 2025. The amendment increased funding to $10,858,277.00. Specifically, funding for the 'MH 988 State and Territory Improvement Grant-Year 3' (OCA: MH983) was allocated $377,618.00, retroactive to September 30, 2025. Appendix A, 'Exhibits and Incorporated Documents,' was also revised. [case RESOLUTION 26-] Alachua County Board of County Commissioners approved a resolution (RESOLUTION 26-) on April 28, 2026, to receive unanticipated revenue and adjust the Fiscal Year 2026 budget for the Mobile Response and 988 Programs. Amendment 103 to the agreement with Lutheran Services of Florida decreased funding for the 988 Program by $94,370 and increased funding for the Mobile Response Program by $4,054. The resolution appropriates and permits the receipt and expenditure of these funds. [12 SE 1st Street, Gainesville, Florida; case 26-00266] Alachua County Board of County Commissioners is considering approving a settlement for the Workers’ Compensation claim of Patrick Morris for $75,000. Payment will be from the Self Insurance Fund. This settlement aims to resolve all current and projected future expenses related to his claims. [12 SE 1st Street, Gainesville, Florida; case 26-00267] Alachua County Board of County Commissioners is considering approving a settlement for the Workers’ Compensation claim of Steven Debono, a retired firefighter/paramedic, for $250,000. Payment will be from the Self Insurance Fund. This settlement aims to resolve all current and projected future expenses related to his claim, with prior approval from carriers for reimbursement. [12 SE 1st Street, Gainesville, Florida; case 24PLN33] Alachua County Board of County Commissioners is considering approving Amendment 1 to the Resilient Florida Grant 24PLN33 for the Alachua County Climate Adaptation Plan. This is a no-cost extension to a grant agreement with the Florida Department of Environmental Protection (FDEP) for the development of a climate adaptation plan for critical infrastructure. The original contract was signed on 4/23/2024. The grant amount is $250,000, and the project is expected to be completed in 2026. This document outlines the terms and conditions of a Grant Agreement, detailing procedures for amendments, change orders, deliverables, performance measures, payment processes, financial consequences for nonperformance, insurance requirements, termination clauses, and record-keeping. It specifies that all work must be performed by qualified personnel, deliverables must be accepted in writing, and payments are contingent on satisfactory performance and adherence to the Grant Work Plan. The document also addresses compliance with federal, state, and local laws, including provisions related to the Build America, Buy America Act and Investing in America initiatives. It details requirements for documentation, audits, and prohibits commingling of funds. The agreement emphasizes the Grantee's responsibility for its subcontractors and adherence to various statutory and regulatory requirements. [Alachua County, Florida; case 24PLN33] This document outlines an agreement between the Florida Department of Environmental Protection (DEP) and Alachua County BOCC for the Alachua County Adaptation Plan Project. The project aims to develop an Adaptation Plan (AP) consistent with the Florida Adaptation Planning Guidebook. Key tasks include drafting adaptation needs and strategies, conducting a public meeting for community prioritization, and finalizing the AP. The total project budget is $250,000, funded entirely by the state. The agreement has been amended to extend the expiration date to June 30, 2027, and to update various attachments and exhibits. Subcontractors may be used, and contractual services are a reimbursable budget category. This document is a grant agreement outlining the terms and conditions for a Grantee performing services for a Department. It details deliverables, performance measures, payment processes, financial consequences for nonperformance, insurance requirements, termination clauses, record keeping, audits, and compliance with various laws and regulations. It specifies that the Grantee must perform services in a professional and workmanlike manner, adhere to schedules and pricing in the Grant Work Plan, and correct any deficiencies in deliverables at their own expense. The agreement also covers conditions for reimbursement, potential withholding of payment, and termination for cause or convenience. Specific clauses address federal requirements like the Build America, Buy America Act and Investing in America initiatives, as well as state-specific regulations regarding scrutinized companies and lobbying. The document does not contain specific project details such as addresses, project sizes, or zoning changes, as it is a general grant agreement template. [14 NE 1st Street, Gainesville, FL 32601; case GC188] Alachua County Board of County Commissioners has been approved for State of Florida Contract No. GC188, a 5-year renewable contract with the Florida Department of Environmental Protection (FDEP) for petroleum cleanup site management services. This contract continues work previously authorized under FDEP Contract GC888, which ends June 30, 2026. The new contract, effective July 1, 2026, to June 30, 2031, covers Alachua, Bradford, Clay, Columbia, Flagler, Gilchrist, Levy, Putnam, and Union Counties. The total contract amount is $1,027,790.00, funding 10.3 FTEs within the Environmental Protection Department. The county has a long-standing relationship with FDEP for these services, expanding its service area over time. This document outlines the standard terms and conditions for noncompetitively procured contracts with the Florida Department of Environmental Protection. It details compensation, contract administration, duration, deliverables, performance measures, department oversight, warranty of ability to perform, acceptance of deliverables, financial consequences for nonperformance, payment processes, documentation requirements, changes, retainage, insurance, termination clauses (for convenience and cause), step-in rights, notice of default, events of default, suspension of work, force majeure, indemnification, limitation of liability, dispute resolution, remedies, ownership of documents, waiver, statutory notices regarding unauthorized employment and subcontracts, employee eligibility verification (E-Verify), compliance with federal, state, and local laws, Build America Buy America Act provisions, scrutinized companies, lobbying and integrity, record keeping, audits, conflict of interest, independent contractor status, and subcontracting limitations. It does not contain specific project details such as addresses, sizes, or zoning changes. [case GC188-199] This document is a contract between the Florida Department of Environmental Protection (DEP) and a 'Local Program' (defined as the Contractor) for petroleum contamination site cleanup management services. It details the responsibilities of the Local Program, including site management, reporting, personnel qualifications (requiring a Professional Engineer and Professional Geologist), and adherence to specific procedures and databases. The contract outlines insurance requirements, payment terms, and intellectual property rights. It also specifies requirements for iron and steel in public works projects, anti-human trafficking affidavits, and disclosure of foreign gifts. The document does not describe a specific project for contractors to pursue but rather sets the terms and conditions for a contractual relationship for ongoing services. This document is a collection of forms and procedural descriptions related to the Florida Department of Environmental Protection's Petroleum Restoration Program (PRP). It details various administrative processes, reporting requirements, and inspection forms for managing petroleum-contaminated sites. Key components include Task Assignment (TA) and Task Assignment Change Order (TACO) forms for contracting work, detailed instructions for monthly invoicing by Local Programs, site visit and O&M inspection forms, and procedures for managing non-program sites. The document also defines numerous terms relevant to site remediation, such as Remedial Action Plans (RAPs), Site Assessment Reports (SARs), and various roles like Site Manager and Professional Engineer (PE). It outlines the communication protocols between the Department, contractors, and property owners/responsible parties. There are no specific project proposals, decisions, or public comments detailed within this section; it primarily serves as an administrative and procedural guide. This document outlines administrative procedures, performance criteria, and guidance for local programs managing contaminated sites, primarily focusing on petroleum restoration. It details timelines for reviewing Remedial Action Plans (RAPs), status reports, and proposals, as well as data entry requirements into the STCM database. It also lists numerous DEP guidance documents and forms relevant to site assessment, remedial options, implementation, and closure. Additionally, it includes a cost calculation spreadsheet for task assignments and a detailed list of report turnaround times. Finally, it presents general contract conditions (PUR 1000) for contractors, covering definitions, contract formation, performance, payment, and other administrative aspects. [12 SE 1st Street, Gainesville, Florida; case 26-00301, 26-00302] Alachua County is seeking to acquire conservation land through a North American Wetlands Conservation Act (NAWCA) grant application. The county is contributing an estimated $7,795,000, which includes $5,400,000 for the fee-simple acquisition of the Cow Hammock (Lochloosa Connector – Les-Que Two) property (approximately 520 acres), $395,000 of previously expended funds for the Santa Fe River – Bell acquisition (acquired January 31, 2023), and $2,000,000 towards conservation easements on the Barr Hammock – Webb and Barr Hammock – Ramsey properties. The grant, if awarded, could provide up to $3,000,000 in land acquisition reimbursement. The county is also seeking to add two properties to its Alachua County Forever Active Acquisition List: Lake Santa Fe – Truman Timber LLC (approximately 1,150 acres) for fee simple acquisition as environmentally significant land, and Lizzie Robinson – Batey Farm (approximately 245 acres) for an agricultural conservation easement. The estimated county costs for the Truman Timber LLC property are $3,093,774 for acquisition and $3,365,798 for due diligence and stewardship. For the Lizzie Robinson – Batey Farm, the estimated county costs are $1,591,915 for acquisition and $1,682,515 for due diligence and stewardship. Funding for these projects is from the Wild Spaces Public Places surtax. The NAWCA grant application deadline is May 7, 2026. [11 parcels totaling approximately 1,200 acres (Truman Timber LLC); 05243-002-000 (Batey Farm); 06860-030-034 (Mortgage Release); case Not stated for Truman Timber LLC and Batey Farm evaluations; 26-00313 (Mortgage Release); 26-00186 (Budget & Fiscal Director Confirmation)] This document contains information on two distinct land parcels being evaluated for potential acquisition or conservation easement. The first, owned by Truman Timber LLC, is approximately 1,200 acres zoned Rural Agricultural, with potential for development of up to 280 units, though environmental regulations will likely reduce this number. The second, the Batey Farm, is approximately 245 acres, also zoned Rural Agricultural, with potential for approximately 48 units. Both properties have significant environmental considerations including wetlands, buffers, and flood zones. The Batey Farm is being considered for an agricultural conservation easement, while Truman Timber LLC is being considered for fee simple acquisition. Cost estimates for acquisition and initial stewardship are provided for both. Additionally, a separate agenda item details a request for a partial mortgage release for tax parcel 06860-030-034 related to the Alachua County Energy Efficiency Program. Finally, an agenda item confirms Mary (April) Shuping as the new Budget & Fiscal Director for Alachua County with an annual compensation of $160,000. [12 SE 1st Street, Gainesville, Florida; case 26-00262] Alachua County is seeking administrative services for its Community Development Block Grant (CDBG) program, specifically for housing rehabilitation and demolition/replacement projects. The grant is for $750,000, with an estimated $112,500 allocated for administrative purposes. The county aims to rehabilitate at least 11 housing units for low- to moderate-income households, with specific targets for low-income and very low-income households. Temporary relocation assistance will be provided. Four vendors responded to the Request for Proposal (RFP) 26-560-PM, and the county recommends approving the ranking and authorizing staff to negotiate an agreement with the top-ranked firm, Fred Fox Enterprises, Inc. If negotiations fail, staff may proceed with the second-ranked firm, Sunshine Enterprise USA LLC, and so on. The project is part of the Small Cities Community Development Block Grant Program. The provided document text consists of page numbers and file paths, with no discernible civic record information such as addresses, project details, applicant names, case numbers, decisions, or dates. Therefore, no summary of a civic record can be generated. [12 SE 1st Street, Gainesville, Florida; case 26-00121] Alachua County reports on contracts signed by the County Manager or Designee during the 1st and 2nd Quarters of FY 2026. This is an informational report with no action required. Contracts are available for review upon request and online. [Grace Knight Conference Room, Alachua County Administration Building, 2nd Floor, 12 SE First Street, Gainesville, Florida] Alachua County Health Facilities Authority Special Meeting Minutes from June 18, 2025. The Authority approved Resolution 2025-2 for the final approval of the Oak Hammock Project. The Board of County Commissioners had previously approved the project on June 10, 2025. No public comments were received. [case 26-00275] Alachua County Board of County Commissioners' Financial Report for the 2nd Quarter of FY26, ending March 31, 2026. The report indicates expenditures are within budgetary appropriations and the County's financial position remains strong. No action is required; the report is for receipt.