Agenda (PDF)

Board of County Commissioners · 2026-06-23 · agenda

This document is the Alachua County Procurement Code, detailing the rules and procedures for how the county procures supplies, services, and construction. It outlines purposes, definitions, organizational structure, methods of source selection (including competitive sealed bidding, proposals, and negotiations), contract administration, and specific provisions for infrastructure, facilities, and construction services. It also lists exemptions from standard procurement processes and defines various contract types and project delivery methods. The code emphasizes good faith, fair and equitable treatment, and maximizing the purchasing value of public funds. It establishes categories for purchasing thresholds and details signature authority for various contract values and types. The document does not contain information about specific projects, addresses, or development proposals. [12 SE 1st Street, Gainesville, Florida; case 26-00216] Alachua County is seeking approval for its State Housing Initiatives Partnership (SHIP) Local Housing Assistance Plan (LHAP) for fiscal years 2026-2029. This plan outlines local housing strategies for affordable housing using SHIP funds. Key changes from the previous plan include modifications to inheritance policies, updated age requirements for mobile/manufactured homes, revised priority for previous SHIP recipients, increased maximum award amounts for Purchase Assistance and Owner Occupied Rehabilitation, and adjustments to Demolition/Reconstruction and Disaster Assistance award limits. The plan also consolidates loan terms for Home Repair and modifies forgiveness terms. The Board is recommended to authorize the Chair to approve the LHAP, supporting resolution, and certification form for submission to the State. The plan will be effective from July 1, 2026, through June 30, 2029. [case SHIP LHAP Template 2016-001] Alachua County's Local Housing Assistance Plan (LHAP) for fiscal years 2026-2029 outlines strategies and incentives to address housing needs for very low, low, and moderate-income households. Key strategies include Purchase Assistance with and without Rehab (up to $60,000 for very low income), Owner-Occupied Rehabilitation (up to $60,000 for very low income), Demolition/Reconstruction (up to $400,000), Disaster Assistance (up to $30,000 grant), Emergency Repair (up to $25,000), Foreclosure Prevention (up to $10,000 grant), Rental Assistance (up to $15,000 grant), and Rental Development/Rehabilitation (up to $460,000, with $10,000 per unit standard). The plan encourages partnerships and leverages public and private funds. Incentives for affordable housing include expedited permitting (within six business days), modification of impact fees (previously provided, now not pursued), reservation of infrastructure capacity, allowance for accessory dwelling units, reduction in parking and setback requirements, flexible lot configurations, modification of street requirements, development of an inventory of county-owned lands for affordable housing, increased number of attached units, waiver of development review application fees for non-profits, and a 50% reduction in building permit fees for owner-occupied properties valued under $50,000. Green building and energy-saving products are encouraged. Public input was solicited through meetings and newspaper advertisements. [case 26-00379] Alachua County is approving a Second Amendment to its agreement with Neighborhood Housing and Development Corporation (NHDC) for home repairs using State Housing Initiative Partnership (SHIP) funds. The amendment extends the contract term through December 31, 2026, and increases the funding to $630,000.00. This project aims to provide critical home repairs for approximately 13 very low-income households outside of Gainesville city limits. [case 26-00380] Alachua County is approving a Second Amendment to its agreement with Rebuilding Together North Central Florida, Inc. for home repairs using State Housing Initiative Partnership (SHIP) funds. The amendment extends the contract term through December 31, 2026, and increases the funding to $630,000.00. This project aims to provide critical home repairs for approximately 18 households (10 very low income, 8 low income) outside of Gainesville city limits. [case 26-00381] Alachua County is approving a Second Amendment to its agreement with Alachua Habitat for Humanity, Inc. for home repairs using State Housing Initiative Partnership (SHIP) funds. The amendment extends the contract term through December 31, 2026, and increases the funding to $630,000.00. This project aims to provide critical home repairs to an estimated 10 eligible, owner-occupied, very low and low-income households outside of Gainesville city limits. [case 26-00424] Alachua County is approving an amendment to its agreement with Lutheran Services of Florida (LSF) to correct wording and formatting, and to delegate authority to the County Manager to sign future amendments and documents related to Community Support Services programs and contracts with LSF Health Systems, provided they do not require additional county funds. Certain changes are retroactive to July 1, 2025, and July 25, 2025. LSF manages funding for behavioral health services in Circuits 3 and 8, supporting Alachua County's Crisis Center Mobile Response Teams, 988 Crisis Line, Mobile Integrated Healthcare team, and partially funding the Metamorphosis substance abuse treatment program. [12 SE 1st Street, Gainesville, Florida; case 26-00426] Alachua County Board of County Commissioners is seeking to approve the State Fiscal Year (SFY) 2026-2027 allocation of $1,026,173 for the State Housing Initiatives Partnership (SHIP) Program. This funding is intended to provide assistance to very low, low, and moderate-income families for home purchase, repair, or replacement. The county has an adopted Local Housing Assistance Plan (LHAP) with approved SHIP strategies. The agenda date for this item is June 23, 2026. [12 SE 1st Street, Gainesville, Florida; case 26-00289] Alachua County is considering a request from Acrosstown Repertory Theatre to reallocate a $3,000 FY 26 Art Tag Grant. The original award was for a fall musical production, but due to unmet logo and out-of-county marketing requirements, the theatre requests to transfer the funds to their upcoming ART Youth Production (ARTy), scheduled for August 1-16, 2026. The Alachua County Arts Council unanimously recommended approval of this reallocation. A condition for the grant is that 25% of the funding must be spent on out-of-county marketing. [12 SE 1st Street, Gainesville, Florida; case 26-00442] Alachua County, the City of Gainesville, and the Alachua County Sheriff are amending their Interlocal Agreement for a Combined Communications Center. The amendment addresses requirements from a Florida Department of Law Enforcement (FDLE) audit, mandating enhanced security for all devices connected to the CAD system, including up-to-date operating systems, security updates, and antivirus software, and requiring VPN connections. The original agreement was effective December 27, 2023. [case 26-00408] Alachua County and the City of Newberry are entering into a Tree Sponsorship Interlocal Agreement (#14968). Under this agreement, Alachua County will purchase and plant trees as part of its Tree Planting Program, and the City of Newberry will be responsible for the long-term maintenance of these trees. This initiative is part of the county's broader effort to expand its tree canopy and community support for tree planting, building on previous agreements with other municipalities and the school board. The agreement was executed by the City of Newberry Commission on May 4, 2026. [case 26-00394] Alachua County is awarding a contract to Scherer Construction of North Florida, LLC, for the Pinesville Park Improvements project (also known as St. Peter Park). The total fiscal impact is $1,255,558.10, which includes a base bid, alternate #1, and a contingency. The project involves new passive recreation areas, paved parking, water and electric utility service, demolition, sitework, grading, drainage, stormwater management, paving, sport court construction, pavilion installation, well drilling, solar lighting, and landscaping. Six vendors responded to the bid, with one deemed non-responsible. The project budget is being increased by $364,445 from surtax funds for a total construction cost of $1,680,145.00. This document contains a large volume of coded text that does not appear to represent a standard civic record with discernible project details, addresses, or decisions. It is not possible to extract specific information about development projects, contractors, or business opportunities from the provided text. This document contains no actionable civic record information for contractors. It consists solely of page numbers and what appear to be internal document navigation codes or references, lacking any project specifics, addresses, applicant names, case numbers, decisions, or dates. This document is a multi-page excerpt from a public civic record, primarily containing dense, coded numerical data that appears to represent location, project details, or case information. It does not contain narrative descriptions of specific development projects, zoning changes, applicant names, public comments, or decisions. The document's format suggests it is an index, agenda, or database output rather than a descriptive record of individual civic actions. This document contains a large volume of coded data that does not appear to represent a specific civic record with actionable information for contractors. The data consists of sequences of numbers and slashes, potentially representing internal document formatting, page numbers, or other non-project specific information. There are no discernible project details such as addresses, sizes, zoning changes, applicant names, case numbers, decisions, or dates. Public comment or stakeholder sentiment is not present. This document is part of a larger agenda and contains no specific project details for contractors. It appears to be a table of contents or index with page numbers and internal document references, rather than a record of specific development proposals, applications, or decisions. This document is a meeting agenda for a planning commission or similar body. It lists multiple public hearing items related to development proposals. Specific details for each item, such as addresses, project sizes, zoning changes, applicant names, case numbers, decisions, and key dates, are not provided in the excerpt. Public comment sentiment is also not stated. This document is a meeting agenda for a planning commission or similar body. It lists numerous items, primarily zoning changes, conditional use permits, and subdivision approvals. The specific details for each item (address, size, applicant, case number, decision, dates, public comment) are not provided in the text, which consists of a long string of numbers and 'i255' separators. Therefore, no specific development projects can be summarized. This document appears to be a collection of page numbers and internal references, not a civic record with actionable development information. It lacks specific addresses, project details, applicant names, case numbers, decisions, or dates. Therefore, no specific business opportunities for contractors can be identified. This document is part 15 of 22 of a larger record and contains a significant amount of encoded data that is not directly interpretable as civic record information. It does not contain specific project details such as addresses, sizes, zoning changes, applicant names, case numbers, decisions, or key dates. Therefore, no business opportunity can be identified from this specific text. [County Road 1471 from US 301 to Bradford County Line; case Bid 26-586-LC, Agreement #15003, Project Nos. 924-7912 & 924-7913] Alachua County Board of County Commissioners (BOCC) approved an agreement with Watson Construction Company LLC for the major rehabilitation of County Road 1471. The project spans approximately 5.7 miles from US 301 to the Bradford County Line. Work includes milling and replacing asphalt, widening a 0.1-mile segment by 4 feet on the east side between US 301 and NE CR 1469, and upgrading unimproved driveways and side street tie-ins. The project is divided into two phases: Phase 1 from US 301 to NE 143rd Avenue, and Phase 2 from NE 143rd Avenue to the Bradford County line. The bid, released February 25, 2026, received five vendor responses. The total fiscal impact is $4,407,583.52, comprising a base bid of $4,197,698.59 and a contingency of $209,884.93. The agreement requires Watson Construction Company LLC to pay Alachua County minimum wage of $18.50/hour with benefits or $20.50/hour without, and to provide performance and payment bonds. Substantial completion is targeted within 150 working days of the Notice to Proceed, with final completion within 30 working days thereafter. Liquidated damages are set at $2,650.00 per working day for substantial completion delays and $1,325.00 per working day for final completion delays. [case Agreement #15003] This document is an agreement between Alachua County and Watson Construction Company, LLC for the major rehabilitation of C.R. 1471, specifically from US 301 to the Bradford County Line. The agreement outlines terms related to performance and payment bonds, notices, release of claims, governing order of documents, indemnification, public records, insurance, severability, amendment, independent contractor status, choice of law, complete agreement, non-waiver, successors and assigns, no third-party beneficiaries, modifications, termination for default or convenience, and various other contractual obligations and certifications. It details the responsibilities of both the County and the Contractor regarding the project's execution, including submittals, site conditions, tests, inspections, and changes to the work. The agreement specifies that Watson Construction Company, LLC is responsible for the work and must comply with all applicable laws and regulations. The document also includes provisions for electronic signatures and the use of the E-Verify system. [C.R. 1471 from US 301 to Bradford County Line; case Agreement #15003] This document outlines the contractual terms and conditions for Agreement #15003 between Alachua County and Watson Construction Company, LLC, for the Major Rehabilitation of C.R. 1471 from US 301 to the Bradford County Line. It details procedures for change orders, contract price adjustments, extensions of contract time, handling of neglected or defective work, progress payments, final payment, and cleanup requirements. It also includes exhibits for payment and performance bonds, a closeout checklist, contractor's final payment affidavit, waiver of right to claim against payment bond, insurance requirements, bid schedule, wage ordinance certification, no coercion affidavit, and foreign countries of concern affidavit. The project involves milling existing asphalt pavement and replacing it, widening a specific segment of the road, and upgrading unimproved driveways and side street tie-ins. [County Road 1471 from US 301 to Bradford County Line; case ITB 26-586-LC] Alachua County has awarded Invitation to Bid (ITB) 26-586-LC for the major rehabilitation of County Road 1471. The project spans approximately 5.7 miles from US 301 to the Bradford County line. The work includes milling existing asphalt pavement to a depth of 2.0 inches and replacing it with new 2.0-inch asphalt. Existing lane widths will be maintained, except for a 0.1-mile segment between US 301 and NE CR 1469, which will be widened by 4 feet on the east side. Unimproved driveways and side street tie-ins will also be upgraded. The project is divided into two phases: Phase 1 from US 301 to NE 143rd Avenue, and Phase 2 from NE 143rd Avenue to the Bradford County line. Watson Construction Company LLC was recommended for award as the most responsible and responsive bidder. The recommended contract amount is $4,197,698.59, with a 5% contingency of $209,884.93, for a total contract price of $4,407,583.52. Five vendors submitted bids: AMERICAN CIVIL CONSTRUCTION INC, Anderson Columbia Co., Inc., Preferred Materials, Inc., V.E. Whitehurst & Sons, Inc., and Watson Construction Company LLC. [County Road 1471 from US 301 to Bradford County Line; case ITB 26-586-LC] This document contains bid information and contract details for the "County Road 1471 Major Rehabilitation from US 301 to Bradford County Line" project, identified by ITB No. ITB 26-586-LC. It details various phases of work including widening, roadway improvements, and bridge replacement. Several contractors submitted bids, with Watson Construction Company LLC having the lowest total bid of $4,197,698.59. The document also includes addenda, notices, and questions/answers related to the project specifications. Additionally, it references a separate "Single Source and Agreement with Kraus Associates Inc. d/b/a/ AK Associates (15050) for Guardian 911 Systems Equipment Support, Sales and Maintenance for Fire Rescue" for $407,649.64, approved on June 23, 2026. [County Administration Building, Gainesville, FL 32601; case SS-ITA 26-604-PM] Alachua County, Florida, is issuing a Notice of Intent for a Single Source purchase of maintenance, purchasing, and support services for the Solacom suite of products, including the Guardian emergency 911 telephone system, Guardian Messenger, Managed Services, Cybersecurity services, and the Guardian Map system. The county intends to contract with Kraus Associates dba AK ASSOCIATES. The justification is that all Guardian products are an integrated suite, and only AK Associates can ensure compatibility, system integrity, and continuity of operations. Previous attempts with third-party solutions were unsuccessful. This is not a formal solicitation, and responses are for determining whether competitive procurement is needed. The response deadline is May 20, 2026. [22712 W Newberry Road, Newberry, FL 32669; case 26-00400] This document summarizes the Alachua County Rural Concerns Advisory Committee (RCAC) meeting minutes from March 17, 2026. The primary discussion revolved around Alachua County's Agricultural Land Protection Strategy, including revisions to property evaluation, easement deed language for residential building envelopes, and stewardship of county-owned properties. Public commenters David Tuthill and Rebecca Fox, owners of River and Root Farm, expressed interest in the committee's work. The committee also discussed adding a homesite as an automatic right on every easement deed, with a request to continue this discussion to a future meeting. The RCAC unanimously approved draft bylaw revisions and the minutes from the February 17, 2026 meeting. Updates were provided on committee attendance, upcoming presentations, and a county food hub pilot project with Frog Song Farms. A vacancy on the RCAC was noted as being advertised.