City Council Workshop and Regular Meeting of April 21, 2026

City Council · 2026-04-21 · agenda

[2240 Minton Road, West Melbourne, FL 32904] The City Council of West Melbourne is holding a regular meeting on April 21, 2026. Key agenda items include a budget workshop to refine priorities for the 2026-2027 fiscal year, a public hearing for the second reading of an ordinance updating the Five-Year Capital Improvement Plan, and an update on Norfolk Parkway Improvements. The Norfolk Parkway Improvements item involves receiving an update and adopting an associated improvement plan and timeline benchmarks for a D.R. Horton development called 'The Pines,' which will add approximately 811 homes. Other items include a presentation on the Annual Comprehensive Financial Report, confirmation of the Police Chief, and an easement agreement for Hammock Lakes Park. [Norfolk Parkway and Minton Road intersection; Norfolk Parkway and Shallow Creek Boulevard intersection; Norfolk Parkway between Minton Road and western boundary of West Melbourne; case Resolution No. 2026-07] The City of West Melbourne is approving a Norfolk Parkway Improvement Plan, which includes several traffic-related construction projects. These improvements are part of an agreement with D.R. Horton, Inc., the developer of 'The Pines' development. Key improvements include constructing a traffic signal at Norfolk Parkway and Shallow Creek Boulevard, traffic improvements at Norfolk Parkway and Minton Road (including adding an eastbound left-turn lane and optimizing signal timings), traffic improvements for Pineapple Cove Classical Academy, and a four-lane expansion of Norfolk Parkway between Minton Road and the western boundary of West Melbourne. These construction milestones are tied to the development of 'The Pines' and have specific completion timelines related to its groundbreaking or certificate of occupancy. The City Council adopted Resolution No. 2026-07, accepting the plan and requiring a performance bond from the developer. The City Manager has authority to approve extensions. All improvements are anticipated to be constructed within 8 years of the initial land development permit issuance for The Pines development. [2240 Minton Road, West Melbourne, Florida, 32904] This document is a financial report for the City of West Melbourne, Florida, for the fiscal year ending September 30, 2025. It details the city's financial position, including assets, liabilities, net position, revenues, and expenses for both governmental and business-type activities. It also includes budgetary highlights, capital asset information, and debt administration. The report indicates a net increase in net position for governmental activities by $3,057,868 and for business-type activities by $11,310,081. The city's investment in capital assets increased by approximately 14%, with significant construction-in-progress projects including a new water plant. The city issued $54 million in Water and Sewer Revenue Bonds, Series 2024D, to finance the construction of a water treatment plant. The report also notes a population increase from 18,335 in 2010 to an estimated 32,372 in 2022 and that building permits were issued for 284 homes in fiscal year 2025. There are no specific projects or development proposals detailed that would indicate direct contracting opportunities. This document is a financial statement for the City of West Melbourne, Florida, dated April 21, 2026. It details the city's accounting policies, financial position, and operational funds, including the General Fund, Community Redevelopment Agency Fund, American Rescue Plan Act (ARPA) Fund, Stormwater Fund, and Water and Sewer Fund. It outlines asset and liability management, investment strategies, and reporting of revenues and expenditures. The document also addresses prior period restatements due to accounting errors and details subsequent events and implemented accounting pronouncements. There are no specific project announcements, contractor opportunities, or public comments detailed within this financial statement. This document is a financial statement for the City of West Melbourne, Florida, for the fiscal year ending September 30, 2025. It details capital asset changes, interfund transfers, long-term debt and liabilities, and employee retirement and post-employment benefit plans. It does not contain information about specific construction projects, zoning changes, or development opportunities for contractors. The document focuses on the city's financial position and obligations. The City of West Melbourne has several active construction projects with significant outstanding commitments to contractors totaling $79,259,658 as of September 30, 2025. These include: Sheridan Road-Septic to Sewer ($8,991,305), Design/Build-New Building for Bldg/Code ($4,604,583), Conveyance and Distribution Lines Construction ($5,522,523), Water Treatment Plant - Construction ($45,276,922), Well Site Construction ($4,138,575), and Ray Bullard Water Reclamation Bio-Nutrient Removal ($10,725,750). These projects are financed by governmental and enterprise revenues, debt, and awarded grants. Additionally, on October 21, 2025, City Council approved $4,972,129 for a Community Development building adjacent to City Hall, with construction commencing in February 2026. On October 7, 2025, City Council authorized the acquisition of the approximately 25-acre Schild Property along Minton Road for $3.3 million, finalized on December 23, 2025, as part of the City’s Parks and Recreation Master Plan. This document is a financial audit report for the City of West Melbourne, Florida, for the fiscal year ended September 30, 2025. It details tax revenues, other governmental revenues, water and sewer consumption and rates, property tax rates, principal property taxpayers, property tax levies and collections, outstanding debt ratios, direct and overlapping governmental debt, pledged revenue coverage, general bonded debt, legal debt margin, demographic and economic statistics, principal employers, employees by function, operating indicators, and capital asset statistics. The report also includes an independent auditor's report on internal control over financial reporting and compliance, a schedule of findings and questioned costs, and a corrective action plan. Key findings include significant deficiencies in internal control over financial reporting related to grant revenue cutoff and recording of land donations, and significant deficiencies in internal control over compliance for federal awards related to suspension and debarment verification and reporting accuracy. The City has implemented corrective actions for these findings. The City of West Melbourne has an excess of $528,150 in unexpended building permit funds as of September 30, 2025, exceeding the average operating budget for Florida Building Code enforcement over the previous four fiscal years. This noncompliance with Florida Statutes requires the City to identify methods to reduce these balances, potentially by modifying the 2025-26 budget. Management has reduced the excess balance through operational expenditures and planned capital investment. On October 21, 2025, City Council approved a $5 million Design/Build contract with W&J Construction for a new Community Development building, which will house building code enforcement operations. Groundbreaking for this facility occurred in February 2026. Additionally, an audit adjustment was proposed to reclassify $353,276 from operating expenses to capital assets within the Water and Sewer Fund due to a timing issue with a construction management invoice received after the year-end cutoff. Management will enhance year-end closing procedures to prevent recurrence. The City's calculation of compensated absences liability under GASB Statement 101 was refined, resulting in an audit adjustment to reduce the liability and related expenses by $86,974. This document is a financial audit report for the West Melbourne – Brevard County Joint Community Redevelopment Agency for the fiscal year ended September 30, 2025. It details the agency's financial statements, internal controls, and compliance with various regulations. There are no specific construction projects, development applications, or public comments mentioned in this section of the report. The report confirms the agency complied with local government investment policies and redevelopment trust fund requirements, with one exception regarding budget submission timelines. It also notes that the agency had no employees or independent contractors during the fiscal year and no construction projects with a total cost of at least $65,000 were approved. This document is a draft management representation letter and an audit report for the West Melbourne – Brevard County Joint Community Redevelopment Agency for the year ended September 30, 2025. It details the agency's financial reporting responsibilities, internal controls, and compliance with various statutes. A key finding is that the City is not in compliance with Section 553.80, Florida Statutes, regarding the expenditure of fees collected from building permits, with the unspent portion exceeding the allowed amount. An action plan is in place to address this. The audit report indicates no significant difficulties, disagreements with management, or uncorrected misstatements. [Adjacent to Hammock Lakes Park, accessible from Glasbern Circle.] The City of West Melbourne is entering into an Easement Agreement with Hammock Lakes Homeowners Association of Brevard, Inc. for a portion of HOA property adjacent to Hammock Lakes Park. This agreement will provide the City with guaranteed access for maintenance personnel and equipment through a preferred route. The City will install approximately 150 linear feet of fence and a vehicle entry gate, with an estimated one-time cost of $12,600. The HOA will allow the City to tie into utilities on their property for electricity for security and stormwater maintenance, with a de minimis ongoing cost to the City. The HOA will also install a pedestrian access entrance at its own expense. The agreement is perpetual and non-exclusive, with specific access rights for City maintenance and emergency vehicles, and no public access.