Board of Commissioners Meeting
Clay County
Latest meetings
July 28, 2026 Agenda
This document is an agenda for the Clay County Board of Commissioners meeting on July 28, 2026. It lists several items including approval of consent agenda items, citizen comments, payment of bills, interviews for watershed district board appointments, a request for approval of a five-year public safety camera system modernization agreement with Axon Enterprise, Inc., budget presentations for Withdrawal Management/Detox and West Central Regional Juvenile Center, a request to refill a Director position, committee reports, and a closed session for potential litigation. No specific development projects with construction implications are detailed.
- Board:
- Board of Commissioners Meeting
- Date:
- 2026-07-28
- Type:
- Agenda
- Address:
- 807 11th Street North, Moorhead, Minnesota 56560
- Applicant:
- Axon Enterprise, Inc. (for Public Safety Camera System Modernization Agreement)
July 28, 2026 Packet
[807 11th Street North, Moorhead, Minnesota 56560] Clay County Board of Commissioners approved the refill of a Case Aide position within the Child and Family Services Division. The position became vacant due to resignation and is critical for supporting the Child Protection program. The refill is effective immediately upon approval, with the new hire anticipated to start at a lower pay step, resulting in an estimated net savings of $12,184 for the remainder of the 2026 budget year. The position provides support for coordinating and supervising family visits, transporting children, and assisting social workers with case management and administrative responsibilities, including the coordination of Discovery and processing of credit reports and invoices. [PO Box 280, Moorhead, MN 56560 (for application submission)] Clay County Board of Commissioners will interview candidates for two appointments/reappointments to the Buffalo-Red River Watershed District Board for three-year terms expiring August 31, 2029. The appointments are for managers to the board. Curt Stubstad, currently a Treasurer on the board and owner of Midwest Construction Specialties, expressed interest in reappointment, highlighting his experience in agriculture and construction supply. Amos Baer, CEO of Baers Poultry Co. and former Township Officer and Planning Commission member, also expressed interest. Clay County Board of Commissioners is requested to approve a five-year modernization agreement with Axon Enterprise, Inc. for the Sheriff's Office public safety camera systems. This includes replacing aging body-worn cameras and in-car camera systems with the latest Axon technology and digital evidence management services for both Law Enforcement and Corrections Divisions. The total five-year agreement cost is $726,905.40, with $143,610.79 from the Internal Service Fund balance applied, leaving a net cost of $583,294.61 to be budgeted over five years. Implementation for the Sheriff's Office is November 1, 2026, with billing starting January 1, 2027. Corrections Division implementation is June 1, 2027. Clay County Board of Commissioners approved the refill of a full-time LPN position due to a status change. The approval was made by consent. Clay County Board of Commissioners approved the refill of a Child Protection Specialist position. The approval was made by consent. Clay County Board of Commissioners approved the refill of a vacant Legal Assistant position due to resignation. The approval was made by consent. Clay County Board of Commissioners approved the replacement of two jail transport vehicles (a 2017 transport van and a 2019 Ford Explorer) with two Chrysler Pacifica transport vans through Enterprise Fleet Leasing. The monthly lease cost is $1,639.20 total. Additionally, Code 4 Services was authorized to install prisoner transport partitions and related equipment at an estimated cost of $4,994.42. The current vehicles are experiencing increasing maintenance and reliability concerns. Clay County Board of Commissioners approved the implementation of the Clay County Public Health Emergency Preparedness All-Hazards Plan. The plan addresses key hazards, notification levels, response priorities, and emergency partnerships. Clay County Board of Commissioners approved Clay County Public Health to enter into a contract with Medica to provide Special Needs Basic Care Coordination Services (SNBC) effective October 1, 2026. The contract is part of a transition where Medica acquires certain UCare contracts. The reimbursement rate will be $135 per member, per month for engaged members only, which reduces the county's responsibility for unengaged members and creates a more manageable model. Commissioner Ebinger inquired if this would lead to more individuals seeking engaged status, to which Ms. Mickelson confirmed that is the goal. Clay County Board of Commissioners approved the amendment to the contract between the University of Minnesota Extension and Clay County to fund the Extension Educator Youth Development (4-H) position at 0.8 FTE. This decision was made after discussions regarding challenging upcoming budgets and the potential reduction from 1.0 FTE. Commissioner Mongeau expressed frustration with cutting locally wanted programs due to state mandates. The vote was 4-1 in favor. Clay County Board of Commissioners approved the rehiring of the Auditor/Treasurer position due to retirement and to include an overlap period for transition. They also approved the Draft PDQ for the Auditor/Treasurer position through the current Clay County Grid at Grade 28. The current Auditor-Treasurer, Lori Johnson, is retiring on December 18, 2026, with her last working day on November 25, 2026. The overlap period is intended for knowledge transfer and year-end responsibilities. Commissioner Baer inquired about when the position transitioned from elected to appointed, and Assistant County Administrator Darren Brooke stated he would provide that information later. Commissioner Ebinger asked about the hiring process, and Mr. Larson confirmed Clay County Human Resources will handle applications, with normal state and local advertisements planned. This document details several agenda items for a county board meeting on July 28, 2026, primarily concerning personnel and budget presentations for the Withdrawal Management/Detox and West Central Regional Juvenile Center departments. A key item is the request to refill the Detox/WM Director position due to retirement and a potential reorganization of oversight responsibilities. Salary calculations and cost impacts for various staffing and restructuring scenarios are provided. No new construction or development projects are mentioned.
- Board:
- Board of Commissioners Meeting
- Date:
- 2026-07-28
- Type:
- Agenda_packet
- Decision:
- Approved
- Address:
- 807 11th Street North, Moorhead, Minnesota 56560
- Applicant:
- Clay County Social Services
July 21, 2026 Agenda
The Clay County Board of Commissioners will hold a meeting on Tuesday, July 21, 2026, at 8:30 AM in Meeting Room A/B, 3rd Floor, Courthouse. The agenda includes approval of a Consent Agenda item regarding an MOA Addendum between the University of MN Extension and Clay County for 2027, a request for approval of a Master Service Agreement and Task Order with KLJ Engineering, and various budget presentations including the Soil & Water Conservation District, Assessor's Office, Facilities Department, Attorney's Office, and the Clay County 2027 Preliminary Budget. Citizens will have an opportunity to be heard. Upcoming meetings are scheduled for July 28, August 4, August 11, and August 18, 2026. A joint Clay County Commission/HRA Commission meeting is scheduled for August 18, 2026, at 1:00 PM at the Clay County Courthouse.
- Board:
- Board of Commissioners Meeting
- Date:
- 2026-07-21
- Type:
- Agenda
- Address:
- 807 11th Street North, Moorhead, Minnesota 56560
- Applicant:
- University of MN Extension, KLJ Engineering
July 21, 2026 Interactive Technology Use Notice
This document is a notice regarding the use of interactive technology for Commissioner Jenny Mongeau's attendance at the Clay County Board of Commissioners meeting on Tuesday, July 21, 2026. No specific development projects are detailed.
- Board:
- Board of Commissioners Meeting
- Date:
- 2026-07-21
- Type:
- Other
July 21, 2026 Packet
[807 11th Street North, Moorhead, Minnesota 56560] Clay County Board of Commissioners approved an addendum to the Master Service Agreement (MOA) with the University of Minnesota Extension, correcting the 2027 price for the Extension Educator, 4-H Youth Development position from $190,965 to $190,980, a difference of $15. The meeting agenda also included budget presentations for various departments and a preliminary budget for 2027. A separate item involved the approval of a Master Service Agreement and Task Order with KLJ Engineering for the design of CSAH 11 from TH 336 to Sabin, with design work planned for 2026-2027 and a letting date in early 2028.
- Board:
- Board of Commissioners Meeting
- Date:
- 2026-07-21
- Type:
- Agenda_packet
- Decision:
- Approved (MOA Addendum and MSA/Task Order)
- Address:
- 807 11th Street North, Moorhead, Minnesota 56560
- Applicant:
- University of Minnesota Extension, KLJ Engineering
July 14, 2026 Agenda
[807 11th Street North, Moorhead, Minnesota 56560] This document is an agenda for the Clay County Board of Commissioners meeting on July 14, 2026. It lists several items for approval and discussion, including personnel matters, vehicle replacement, public health plans, contracting for services, budget presentations, and contract modifications. There are no specific development projects or construction opportunities detailed in this agenda. The agenda includes a section for 'Citizens to be Heard' where individuals can share comments or concerns.
- Board:
- Board of Commissioners Meeting
- Date:
- 2026-07-14
- Type:
- Agenda
- Address:
- 807 11th Street North, Moorhead, Minnesota 56560
July 14, 2026 Packet
This document is an agenda for the Clay County Board of Commissioners meeting on July 14, 2026. It includes several consent agenda items for personnel actions: approval to replace a full-time LPN due to a status change, approval to refill a Child Protection Specialist position due to resignation, and approval to refill a vacant Legal Assistant position due to resignation. Other agenda items include requests to replace jail transport vehicles, approve a Public Health Emergency Preparedness plan, contract with Medica for care coordination services, budget presentations for the Recorder's Office and Highway Department, an update on Long-Term Services & Supports, and a request to fill the Auditor/Treasurer position. The document also contains minutes from a June 9, 2026, work group session discussing legislative planning for a Non-Secure/Psychiatric Residential Treatment Facility, funding for the West Central Regional Water District, Flood Hazard Mitigation, and the Heartland Trail. A significant portion of the work group minutes details a discussion on solar development and permitting in Clay County, specifically mentioning the Buffalo Ridge Solar project by Doral LLC, which involves approximately 930 MW across 5,800 acres and is anticipated to be submitted to the PUC in November/December. The work group also discussed the 2027 budget targets, including cost-of-living adjustments and potential cuts to non-county entities.
- Board:
- Board of Commissioners Meeting
- Date:
- 2026-07-14
- Type:
- Agenda_packet
- Address:
- 807 11th Street North, PO Box 280, Moorhead, Minnesota 56560
July 7, 2026 Agenda
This document is an agenda for the Clay County Board of Commissioners meeting on July 7, 2026. It lists various administrative items, budget presentations, and contract discussions. No specific development projects with addresses, sizes, or zoning changes are detailed for contractor pursuit. The agenda includes a 'Citizens to be Heard' section for public comment and mentions upcoming events like the Clay County Fair.
- Board:
- Board of Commissioners Meeting
- Date:
- 2026-07-07
- Type:
- Agenda
- Address:
- 807 11th Street North, PO Box 280, Moorhead, Minnesota 56560
July 7, 2026 Minutes
[case 292935] The Clay County Board of Commissioners approved the State of Minnesota Grant Contract Agreement 292935 for the Agassiz Recreational Trail (ART). This agreement allows reimbursement for expenses and maintenance along the trail from Ulen to the North County Line. The agreement is budget neutral. The Board also approved authorizing staff to continue evaluating the potential addition of Wilkin County to the West Central Regional Water District (WCRWD). Wilkin County has expressed interest due to drinking water quality concerns and infrastructure needs, and has agreed to fund all associated costs for the evaluation process. The Board will consider final approval after all contingencies, including funding, legal agreements, and engineering evaluations, are met. The Board approved an agreement with Winthrop & Weinstein, P.A. for lobbyist legislative services through 2027 to advocate for county priorities at the Minnesota Legislature. The Clay County Board of Commissioners tabled the discussion regarding a modification to the University of Minnesota Extension Contract concerning staffing levels for the Extension Educator – Youth Development (4-H) position. The Board was considering reducing the position from 1.0 FTE to 0.80 FTE due to budget constraints. Some Commissioners requested more data on 4-H program growth and enrollment before making a decision. The item was revisited later in the meeting, but due to the inability to gather necessary information, it was tabled until the July 14, 2026 meeting. The 2027 Extension Budget Presentation was also tabled to the same date.
- Board:
- Board of Commissioners Meeting
- Date:
- 2026-07-07
- Type:
- Minutes
- Decision:
- Approved
- Applicant:
- State of Minnesota
July 7, 2026 Packet
[PID 52.618.0010, PID 52.618.0040, PID 57.980.0020, PID 09.004.1103, PID 12.027.3500, PID 25.033.4600, PID 26.017.3500] The Clay County Board of Appeal and Equalization met on June 16, 2026, to hear property tax appeals. Walmart Inc. #1627 had an adjusted estimated market value approved for PID 52.618.0010 at $9,400,000 and for PID 52.618.0040 to remain at $76,800. West Central Ag Services/CHS had an adjusted estimated market value approved for PID 57.980.0020 at $55,100. Debra & Michael Steffens had an adjusted estimated market value approved for PID 09.004.1103 at $137,900. Brian Lee's appeal for PID 12.027.3500 resulted in an approved adjusted estimated market value of $214,700. Brian Wild's appeal for PID 25.033.4600 resulted in an approved adjusted estimated market value of $414,000. David Ronsberg's appeal for PID 26.017.3500 resulted in an approved adjusted estimated market value of $758,600. The Clay County Board of Commissioners met on June 16, 2026. They approved the agenda with an addition to request approval of a Letter of Support to the Minnesota Federal Senator Delegation regarding a delay in SNAP cost shifts. The Board approved Minnesota Lawful Gambling LG220 Applications for Exempt Permit for Pheasants Forever Bingo nights on July 16 and August 20, 2026. They approved hiring an Open Overnight Juvenile Detention Worker Position. Bills and vouchers totaling $689,536 from 125 vendors were approved. The Board approved the contract renewal with Advanced Correctional Healthcare, Inc. (ACH) for medical services at the Clay County Correctional Facility, effective July 1, 2026, with a 5.66% increase in contract pricing, bringing the annual contract price to $841,152.91. Approval was given for the step placement of a Healthcare Unit Eligibility Worker at Grade 14, Step 9. The Board approved the West Central Regional Juvenile Center to apply for the Crisis Intervention & Behavioral Health Grant. Approval was given to refill a vacated Care Coordinator position in the Adult Health Unit and restore it to 1.0 FTE. The Solid Waste Department was approved to apply for the Minnesota Pollution Control Agency (MPCA) Recycling Grant for $149,961.60 with a $25,000.00 local match. A Bridge Maintenance Agreement with the City of Fargo for the Wall Street Bridge (CSAH 22) and the CSAH 12 Bridge (60th Ave S) was approved. A Comment Letter to the MPCA regarding Municipal Separate Storm Sewer System (MS4) permit requirements was approved. The Board approved the purchase and application of Axon Justice Software for the Clay County Attorney's Office for $12,999.60, funded by Clay County Attorney Forfeiture Funds for the first six months. Resolution 2026-12 for continuation of the Performance Measurement Program was approved. A Letter of Support to the Minnesota Federal Senator Delegation requesting a delay in SNAP Administrative and Benefit Cost Shifts was approved. The Board approved the Heartland Trail to follow the State Trail Designation. Committee reports and administrator updates were provided. The Clay County Board of Commissioners met on June 23, 2026. They approved Resolution 2026-13 for Absentee and UOCAVA Ballot Boards and Resolution 2026-14 to Designate an Identified Official with Authority (IOwA) for State of Minnesota Education Secure Websites. Bills and vouchers totaling $935,004 from 129 vendors were approved. A correction to the 2026 Child Protection Allocation was discussed, resulting in a decrease for Clay County from $364,240 to $272,860, a reduction of $91,379. Out-of-state travel was approved for Josh Arvidson to attend the ALL RISE 2026 Conference in Nashville, Tennessee, from July 20–23, 2026, with estimated costs of $500 for Clay County. Out-of-state travel was approved for the Restorative Practices team (Lukas Brandon, Peter Ferguson, Michelle Carney) and Horizon East staff (Heather Krause) to attend the National Association of Community and Restorative Justice Conference in New Orleans, Louisiana, from July 7–11, 2026. Resolution 2026-15 recognizing the 250th Anniversary of the United States of America was approved, with the County Courthouse and Law Enforcement Center illuminated in red, white, and blue from June 23 through July 6, 2026. The Board approved participation in an application process for a Minnesota Department of Health Private Well Protection Grant, with Norman County taking the lead, involving Clay, Norman, and Polk Counties. A Letter of Support for the Private Well Protection Grant Application was approved. The Board approved the General Construction Fund Grant Contract for the Psychiatric Residential Treatment Facility (PRTF) Remodel Project, with the work to be forwarded to the Finance Committee and specific individuals involved in decisions. Committee reports and administrator updates were provided. [807 11th Street North, Moorhead, Minnesota 56560] The Clay County Board of Commissioners agenda for July 7, 2026, includes approval of the agenda, employee recognitions, citizens to be heard, approval of payment of bills and vouchers, and approval of minutes. Key agenda items include a Five-Year Community Impact Update, consideration of a State of Minnesota Grant Agreement, modification to the University of Minnesota Extension Contract regarding staffing levels, Extension Budget Presentation for 2027, Budget Presentations for Human Resources and GIS & Communications, and a budget presentation for Planning & Zoning. The Board will also consider authorizing WCRWD/AE2S Staff to continue evaluating the potential addition of Wilkin County to the West Central Regional Water District (WCRWD) and consider authorizing an agreement with Winthrop & Weinstein, P.A. for lobbyist legislative services. Upcoming meetings include the Clay County Fair - Government Day on July 10, 2026, and subsequent County Board of Commissioners meetings.
- Board:
- Board of Commissioners Meeting
- Date:
- 2026-07-07
- Type:
- Agenda_packet
- Decision:
- Approved adjusted estimated market values for multiple parcels.
- Address:
- PID 52.618.0010, PID 52.618.0040, PID 57.980.0020, PID 09.004.1103, PID 12.027.3500, PID 25.033.4600, PID 26.017.3500
- Applicant:
- Walmart Inc. #1627, West Central Ag Services/CHS, Debra & Michael Steffens, Brian Lee, Brian Wild, David Ronsberg
June 23, 2026 Agenda
The Clay County Board of Commissioners will consider approving the General Construction Fund Grant for the Psychiatric Residential Treatment Facility Remodel Project on June 23, 2026. The agenda also includes items related to ballot boards, state secure websites, child protection, out-of-state travel for social services and restorative practices, a resolution for the US 250th anniversary, and a grant application for private well protection. Public comment is permitted on any county government responsibility.
- Board:
- Board of Commissioners Meeting
- Date:
- 2026-06-23
- Type:
- Agenda
- Decision:
- Consideration for approval
- Address:
- 807 11th Street North, Moorhead, Minnesota 56560
June 23, 2026 Minutes
Clay County Board of Commissioners approved the General Construction Fund Grant Contract for the Psychiatric Residential Treatment Facility (PRTF) Remodel Project. The project involves renovating and converting space at the West Central Regional Juvenile Center into a PRTF. $1.2 million in state funding was authorized during the 2025 Minnesota legislative session. The project will be forwarded to the Finance Committee, with Facilities Director Joe Olson and Solutions Behavioral Health Director of Grants and Special Project Steve Summers involved in decisions. Clay County Board of Commissioners approved participation in an application process for a Minnesota Department of Health (MDH) Private Well Protection Grant. The grant aims to promote private well testing for households relying on well water. The application will be submitted on behalf of Clay, Norman, and Polk Counties, with Norman County leading. The grant funding is from the Clean Water Fund and will cover testing for arsenic, coliform bacteria, lead, manganese, and nitrate.
- Board:
- Board of Commissioners Meeting
- Date:
- 2026-06-23
- Type:
- Minutes
- Decision:
- Approved
- Applicant:
- Clay County
June 23, 2026 Packet
[807 11th Street North, PO Box 280, Moorhead, Minnesota 56560] Clay County Board of Commissioners meeting agenda for June 23, 2026. Items include approval of resolutions for ballot boards and an Identified Official with Authority (IOwA), an update on the 2026 Child Protection Allocation correction, requests for out-of-state travel for Social Services and the Restorative Practices Team, approval of a resolution recognizing the 250th Anniversary of the United States, and participation in a Minnesota Department of Health Private Well Protection Grant application process. The agenda also includes approval of payment of bills and vouchers, and committee reports. [case Resolution 2026-13] Approval of Resolution 2026-13 to establish an absentee ballot board and a UOCAVA ballot board for elections in Clay County. The County Auditor-Treasurer is delegated authority to appoint election judges. This resolution is to be implemented starting with the 2026 election. [case Resolution 2026-14] Approval of Resolution 2026-14 to designate Lori J Johnson, Clay County Auditor-Treasurer, as the Identified Official with Authority (IOwA) for user access to State of Minnesota Education secure websites. This designation is required annually by the Minnesota Department of Education. Informational update regarding a correction to the 2026 Child Protection Allocation formula. Clay County's allocation was reduced by $91,379 (25%), from $364,240 to $272,860, due to the state using incorrect data. This revised amount will affect 2026 and is expected to continue into 2027. Clay County experienced the third largest reduction among all counties. [Nashville, Tennessee] Request for approval for one Social Services employee, Josh Arvidson, to attend the ALL RISE 2026 Conference in Nashville, Tennessee, from July 20-23, 2026. The conference focuses on Treatment Court professionals. Registration and lodging ($2,000) will be covered by specialty court funding, with Clay County's cost estimated at $500 for airfare and meals. The department is trending below budget for training. [New Orleans, LA] Request for approval for the Restorative Practices team (Lukas Brandon, Peter Ferguson, Michelle Carney) and Heather Krause (Moorhead Area Public Schools) to attend the National Association of Community and Restorative Justice (NACRJ) Conference in New Orleans, LA, from July 7-11, 2026. The estimated total cost is $7,300, fully funded by State Restorative Practices (RPAC) Grant funds and Clay County Collaborative funds, with no cost to the General Fund. [case Resolution 2026-15] Approval of Resolution 2026-15 recognizing the 250th Anniversary of the United States of America (Semiquincentennial). The resolution commemorates the nation's founding, honors contributions to freedom and democracy, and acknowledges the role of county governments. The Clay County Courthouse and Law Enforcement Center will be illuminated in red, white, and blue from June 23 through July 6, 2026. Request for approval to participate in an application process for a Minnesota Department of Health Private Well Protection Grant. The grant aims to promote private well testing among users of private well water. Approval of payment of bills and vouchers totaling $1,397,111 from 154 vendors, including Internal Revenue Service ($305,956), Clay Co Public Health ($255,767), Becker County Public Health ($187,257), Otter Tail Public Health ($126,176), and Earthwork Services Inc. ($60,670). [case LG220] Approval of the Minnesota Lawful Gambling LG220 Application for Exempt Permit for Pheasants Forever Bingo night on June 18, 2026. Approval of liquor licenses for J&M Bar Services LLC, Mainline Bar & Grill, Buffalo River Speedway LLC, Willow Creek Golf Course, Rustic Oaks, and Venue 31. Approval of the State Auditor Engagement Letter. Notification to the Metro Flood Diversion Authority (MFDA) that Clay County does not intend to purchase any Excess Lands listed in the advertised inventory related to the Fargo-Moorhead Area Flood Diversion Project. [CSAH 21] Approval of the agreement for bridge design with Houston Engineering for a bridge on CSAH 21, which was load rated down to 5 tons due to timber deterioration. The bridge is slated for reconstruction in 2027 and the design will be incorporated into the 2027 roadway project. This was discussed with Alliance Township and residents. [CSAH 21, CSAH 10, CSAH 36, CSAH 15, T-31, T-243, T-262; case Resolutions 2026-10 and 2026-11] Approval of Deficient Bridge Prioritization Resolutions 2026-10 and 2026-11 for County and Township Structures. Resolution 2026-10 lists county bridges prioritized for replacement, rehabilitation, or removal, including CSAH 21 ($1,500,000, 2027), CSAH 10 ($120,000, 2027), CSAH 36 ($150,000, 2028), and CSAH 15 ($1,200,000, 2030). Resolution 2026-11 lists township bridges, including T-31 ($2,100,000, 2026), T-243 ($420,000, 2028), and T-262 ($605,000, 2029). Approval of the increase to the Social Services Change Fund from $100 to $200 to improve customer service and reduce payment processing disruptions. This fund is used for providing cash change to clients making payments at the Social Services office. Clay County Board of Commissioners meeting minutes from June 9, 2026. Key items included approval of the agenda with a consent agenda addition for Pheasants Forever, approval of liquor licenses for several establishments, approval of the State Auditor Engagement Letter, notification of intent to sell flood diversion project excess land, approval of bills and vouchers totaling $1,397,111, approval of minutes from May 26, 2026, a budget presentation by the Historical & Cultural Society, approval of a letter of support for the Federal Rail Grant, approval of a letter of support for the CSAH 36 Bridge Replacement, approval of an agreement for bridge design on CSAH 21, approval of deficient bridge prioritization resolutions, approval of an increase to the Social Services Change Fund, a legislative session overview for Social Services, a legislative review by Winthrop & Weinstine, and committee reports.
- Board:
- Board of Commissioners Meeting
- Date:
- 2026-06-23
- Type:
- Agenda_packet
- Decision:
- Approved (proposed for approval)
- Address:
- 807 11th Street North, PO Box 280, Moorhead, Minnesota 56560
- Applicant:
- Clay County Auditor-Treasurer
June 16, 2026 Agenda
This document is an agenda for the Clay County Board of Commissioners meeting on June 16, 2026. It lists various administrative and operational approvals, including gambling permits, hiring, contract renewals, grant applications, software purchases, and agreements. No specific construction or trade projects are detailed. Public comment is invited on any county function. Upcoming meetings and events are also listed.
- Board:
- Board of Commissioners Meeting
- Date:
- 2026-06-16
- Type:
- Agenda
- Address:
- 807 11th Street North, PO Box 280, Moorhead, Minnesota 56560
June 16, 2026 Minutes
The Clay County Board of Commissioners approved the renewal of the contract with Advanced Correctional Healthcare, Inc. (ACH) for inmate medical services. The renewal includes a 5.66% price increase, bringing the annual contract to $841,152.91. ACH provides comprehensive services including medical care, officer training, and substance abuse counseling. The increase is attributed to wage and benefit adjustments, and higher insurance costs. The county is experiencing higher than budgeted costs for inmate medications, projected to be 30% over budget for 2026. A change in state law effective August 1, 2026, will allow for the use of generic medications, which may lead to cost savings. The Clay County Board of Commissioners approved the application for the Crisis Intervention & Behavioral Health Grant for the West Central Regional Juvenile Center. This federal grant, overseen by the Minnesota Department of Public Safety, is a two-year grant that would support stabilization of the Non-Secure Unit by covering up to $250,000 of Variable Hour (VH) salaries. No new staff will be hired; funds will cover VH coverage for 1:1 care on high-needs cases. The Clay County Board of Commissioners approved the application for the Minnesota Pollution Control Agency (MPCA) Recycling Grant for the Solid Waste Department. The grant aims to increase wood material recycling by adding equipment to sort usable wood from dumpsters and the Demolition Landfill. The application is for $149,961.60 with a $25,000 County match, to be used for purchasing a mini excavator, a tracked skid steer, and a trailer. The County match funds will come from the Solid Waste Internal Service Fund. [Wall Street Bridge (CSAH 22), CSAH 12 Bridge (60th Ave S)] The Clay County Board of Commissioners approved the Bridge Maintenance Agreement with the City of Fargo. This agreement updates language required by the Federal Highway Administration (FHWA) and covers maintenance for the Wall Street Bridge (CSAH 22) and the CSAH 12 Bridge (60th Ave S). The agreement does not change existing responsibilities or operational procedures. The Clay County Board of Commissioners approved the purchase and application of Axon Justice Software for the County Attorney's Office. This software manages video evidence, offering unlimited storage and significant time savings for legal assistants by reducing data downloading tasks from hours to minutes. The initial purchase cost for July-December 2026 is $12,999.60, to be funded by Clay County Attorney Forfeiture Funds, with future costs to be budgeted. [case Resolution 2026-12] The Clay County Board of Commissioners approved Resolution 2026-12 for the continuation of the Performance Measurement Program. This program involves collecting data from July 1 to December 31 annually, with reports submitted to the State Auditor by July 1 of the following year. Clay County received $9,359 in December 2025 for participation in 2024. The resolution confirms continued participation for 2026. The Clay County Board of Commissioners approved sending a Letter of Support to the Minnesota Federal Senator Delegation requesting a delay in the Supplemental Nutrition Assistance Program (SNAP) Administrative and Benefit Cost Shifts enacted by H.R. 1 (P.L. 119-21). The letter highlights that SNAP provides critical assistance to 7,704 Clay County residents and that the new federal requirements will impose significant costs on the county's eligibility workforce for technology upgrades, training, outreach, and staffing. [Heartland Trail (from Park Rapids, MN to Cass Lake, MN)] The Clay County Board of Commissioners approved designating the Heartland Trail as a State Trail. Commissioners expressed concerns about the financial burden and operational responsibilities that a regional trail designation would place on the county, noting Clay County lacks a dedicated parks and trails department. The decision favors the state system for the 49-mile paved shared-use path.
- Board:
- Board of Commissioners Meeting
- Date:
- 2026-06-16
- Type:
- Minutes
- Decision:
- Approved
- Address:
- Wall Street Bridge (CSAH 22), CSAH 12 Bridge (60th Ave S)
- Applicant:
- Advanced Correctional Healthcare, Inc. (ACH)
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