FARE COLLECTION APPLICATION - REJECTION

Intergovernmental and Economic Impact Committee · 2026-06-10 · resolution

This legislative item, File Number 260623, concerns the rejection of all proposals for a Fare Collection Application for the Department of Transportation and Public Works. The initial recommendation was to reject all bids due to issues with the Request for Proposals (RFP) process, including ambiguity in the number of proposers for oral presentations and pricing for optional items. During committee meetings, there was extensive discussion about the procurement process, including the number of bidders advanced, the interpretation of RFP language, and the PCI compliance of the current vendor. The administration initially recommended rejecting all bids and re-advertising a revised RFP. However, the administration later requested to withdraw the recommendation to reject all bids and instead return with a recommended vendor. The item was ultimately withdrawn from the Intergovernmental and Economic Impact Committee agenda on June 10, 2026, after extensive discussion and a motion to defer. A prior deferral occurred on May 13, 2026, to allow the administration time to evaluate upgrading the current system. The original contract for fare collection equipment was awarded in 2008, and the current contract for maintenance expires January 31, 2028, valued at $31,671,329. The RFP was issued on May 16, 2025, with proposals received on August 29, 2025. Nine proposals were initially received.