July 7, 2026 City Council Regular Session Agenda Packet.ada

July 7, 2026 City Council Regular Session · 2026-07-07 · agenda_packet

[Donnelly Street (for Fire Station #34)] City of Mount Dora City Council meeting on July 7, 2026, included approval of an agreement with D.E. Scorpio Corporation for Construction Manager at Risk services for Fire Station #34 (Donnelly Street) Administration Building and Alterations. The meeting also involved ratification of the Fire Department's application for the FEMA Fire Prevention and Safety Grant to purchase a Fire Safety Simulator Trailer for $267,995.50, with a 5% local match. Additionally, the council approved the purchase of four Ford Maverick vehicles from Duval Ford for $129,020.00 for the Wastewater Treatment Plant. The council also ratified extensions of a local state of emergency related to the October 26-27, 2025 flood event. [510 North Baker Street, Mount Dora, Florida 32757 (City Hall)] City of Mount Dora City Council meeting on July 7, 2026, included ratification of the Mount Dora Fire Department's application for the FEMA Fire Prevention and Safety Grant to purchase a Fire Safety Simulator Trailer. The estimated project cost is $267,995.50, with a 5% local match of up to $13,750, to be funded by the Mount Dora Community Trust. The trailer will enhance the Community Risk Reduction Program with hands-on fire and life safety education. [Wastewater Treatment Plant (vehicles assigned to); case Requisition No. 26-3776] City of Mount Dora City Council meeting on July 7, 2026, approved the purchase of four Ford Maverick vehicles from Duval Ford for $129,020.00. These vehicles will replace aging units at the Wastewater Treatment Plant to improve reliability and reduce maintenance costs. The purchase is being made through the Florida Sheriff's Association cooperative contract. [City of Mount Dora (all territory within legal boundaries); case Resolution No. 2025-45] City of Mount Dora City Council meeting on July 7, 2026, ratified the Thirty-fourth, Thirty-fifth, and Thirty-sixth Extensions of Resolution No. 2025-45, which declared a local state of emergency related to the October 26-27, 2025 flood event. These extensions maintained the state of emergency for 7-day durations, with the thirty-fourth extension effective June 22, 2026, to June 29, 2026; the thirty-fifth from June 29, 2026, to July 6, 2026; and the thirty-sixth from July 6, 2026, to July 13, 2026. [case Resolution No. 2025-45] The City of Mount Dora is extending a local state of emergency due to ongoing impacts of a flooding event. This is the thirty-sixth extension of Resolution No. 2025-45. The extension is for a 7-day duration, effective July 6, 2026, up to and including July 13, 2026. Further extensions may be issued if a quorum of the City Council is unavailable. The City Council ratified the first extension on November 4, 2025, and subsequent extensions have been ratified. [510 North Baker Street, Mount Dora, FL 32757] The City Council is requested to approve meeting minutes from the June 2, 2026, Regular Session. The City Clerk prepares these minutes for review and potential corrections before final approval. The budget and strategic impact are noted as N/A. [case Resolution No. 2025-45] The City Council approved the agenda and consent agenda, which included the ratification of the Thirtieth and Thirty-first Extensions of Resolution No. 2025-45, Declaring a Local State of Emergency Related to the October 26-27, 2025 Flood Event. Other consent agenda items included piggyback agreements for Cured-In-Place Pipe Lining (CIPP) with Atlantic Pipe Services LLC, a task authorization with Process Control Services, LLC (PCS), and an agreement with A.C. Schultes of Florida, Inc. for water well and pump maintenance, as well as an FDEP Vehicle Grant Agreement for dump and grapple trucks. [Fire Station #34; case RFQ 26-FD-016] The City Council approved the rankings and authorized negotiation for Construction Manager at Risk (CMAR) services for Fire Station #34 Renovation and Construction of New Administrative Building Projects. De Scorpio Corporation was ranked as the highest-ranked firm by the evaluation committee. Public comment was opened, and no one spoke. [case Resolution No. 2026-19] The City Council adopted Resolution No. 2026-19, approving the donation of surplus Mount Dora Police Department assets with no commercial value to the Eatonville Police Department. The surplus equipment consists of 12-gauge shotgun systems that are now obsolete due to the department's transition to M16-style platforms. Public comment was opened, and no one spoke. [900 N. Donnelly St., Mount Dora, FL 32757 (120Water's address)] The City Council is requested to approve an agreement between the City of Mount Dora and 120Water for lead and copper compliance. This agreement will utilize predictive modeling to identify water service connection material types, including lead and copper, to meet EPA rule revisions. The total cost over three years is $173,445, with first-year costs of $81,148 and subsequent years at $46,148. The agreement is aligned with Objective 8.5 of the city's strategic plan for water and wastewater maintenance. [1300 N. Donnelly Street, Mount Dora, FL 32757; case RFQ #26-FD-016] The City of Mount Dora is seeking approval for an agreement with D.E. Scorpio Corporation for Construction Manager at Risk (CMAR) services for Fire Station #34. This project involves the renovation of the existing Fire Station #34 and the construction of a new Administrative Building. The City Council previously approved entering negotiations with D.E. Scorpio on June 6, 2026. D.E. Scorpio has submitted a proposal for Preconstruction Phase Services totaling $29,760.00. The total budgeted amount for the Fire Station #34 Renovation project is $6,541,222 in the FY25-26 budget. This project aligns with the City's strategic initiatives to strengthen infrastructure and provide high-quality public safety services. This document is a contract for Construction Manager at Risk (CMAR) services for the City of Mount Dora. It details the responsibilities of the CMAR, including project management, scheduling, budget control, accounting, design review, bidding, construction phase management, quality control, site administration, and facilitating occupancy. It outlines payment structures, including a preconstruction services fee and a construction phase fee, as well as provisions for reimbursable costs and the cost of the work. The contract also specifies requirements for subcontracts, bonds, and dispute resolution. Key dates and specific project details are not provided in this section of the document. This document is a contract for Construction Manager at Risk (CMAR) services between the City of Mount Dora and D.E. Scorpio Corporation. It details the direct costs of the work, general conditions, excluded costs, construction management fees, and provisions for delays, changes, payments, insurance, termination, and dispute resolution. It specifies what costs are reimbursable and how the construction management fee is calculated. The contract also outlines procedures for change orders, claims, and dispute resolution, and includes clauses on public records, audits, E-Verify, scrutinized companies, public entity crimes, drug-free workplace, non-discrimination, and non-collusion. The document does not describe a specific construction project but rather the contractual framework for managing one. [1300 N Donnelly St., Mount Dora, FL 32757; case RFQ #26-FD-016] The City of Mount Dora is seeking a Construction Manager at Risk (CMAR) for the Fire Station #34 Renovation and the Construction of a New Fire Administration Building. The project involves interior renovations, HVAC upgrades, electrical improvements, and associated site work for Fire Station #34, which is approximately 4,200 square feet. Additionally, a new approximately 5,000 square foot, single-story Fire Administration Building will be constructed on the existing Fire Station #34 site. The new building will include administrative offices and a multi-purpose training/classroom space designed to serve as a backup Emergency Operations Center. The CMAR will provide pre-construction and construction phase services, including cost estimating, constructability review, scheduling, and development of a Guaranteed Maximum Price (GMP). The RFQ process began with issuing the RFQ on March 31, 2026, with a deadline for qualifications on May 4, 2026. The anticipated City Council approval date is June 2, 2026. The selection process involves an Evaluation Committee recommending a firm to the City Council. Public comment sentiment is not stated in this document. [510 N. Baker Street, Mount Dora, FL 32757; case RFQ #26-FD-016] This document outlines the evaluation criteria and required forms for a Request for Qualifications (RFQ) for Construction Manager at Risk (CMAR) Services for Fire Station #34 Renovation and Construction of New Fire Administration Building Projects. It details the scoring process for proposals, including criteria such as project approach, firm qualifications, and past experience. It also specifies requirements for oral presentations, drug-free workplace programs, tie-breaking procedures, and various federal contract provisions including Equal Employment Opportunity, Davis-Bacon Act, Contract Work Hours and Safety Standards Act, Clean Air Act, Federal Water Pollution Control Act, Debarment and Suspension, Byrd Anti-Lobbying Amendment, and Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment. A comprehensive list of required forms for submission is provided, including certifications related to foreign entities, scrutinized companies, human trafficking, conflict of interest, non-collusion, and insurance requirements. The document specifies insurance limits and indemnification clauses. The deadline for proposal submission was May 04, 2026, at 2:00 pm. [case RFQ #26-FD-016] This document is an addendum to Request for Qualifications (RFQ) #26-FD-016 for Construction Manager at Risk (CMAR) Services for Fire Station #34 Renovation and Construction of New Administrative Building Projects for the City of Mount Dora. It clarifies and updates the project timeline. The addendum changes the date for Shortlisted Firm Presentations/Interviews from May 19, 2026, to May 18, 2026, and consequently shifts the Evaluation Committee to Recommend date from May 19, 2026, to May 18, 2026. The City Council Approval date remains anticipated for June 2, 2026. The document also includes various forms related to the RFQ process, such as compliance with public records law, reference forms, public entity crimes disclosure, firm information, subcontractor listing, and Form W-9. It also details the project scope, which includes the construction of a new approximately 5,000 SF Fire Administration Building and the renovation of approximately 4,200 square feet within the existing Fire Station #34. The proposed project schedule spans from June 2, 2026, to January 10, 2028. Scorpio is identified as the applicant/proposer, with Johnathan Wilkes as the Vice President of Project Development and the primary point of contact. [case RFQ# 26-FD-016] This document details the qualifications and experience of the project team proposed by D.E. Scorpio Corporation (Scorpio) for the Construction Manager at Risk (CMAR) Services for Fire Station #34 Renovation and Construction of New Administrative Building Projects in the City of Mount Dora. The project involves the construction of a new administrative building followed by the phased renovation of the existing fire station, with a critical requirement to maintain uninterrupted emergency response capabilities. Scorpio outlines a phased approach, emphasizing preconstruction planning, value engineering, and a detailed site logistics plan to manage construction in an occupied environment. The document also includes various affidavits and certifications required for the RFQ process, confirming compliance with state regulations and financial stability. Scorpio highlights extensive experience with fire station projects, including renovations and new constructions in Lake and Seminole Counties. [case RFQ #26-FD-016] This document is a Request for Qualifications (RFQ) #26-FD-016 from the City of Mount Dora for Construction Manager at Risk (CMAR) Services for the Fire Station #34 Renovation and Construction of a new Fire Administration Building. D.E. Scorpio Corporation (dba Scorpio) is the applicant. The document includes insurance certificates, drug-free workplace certification, non-collusion affidavit, acknowledgements, compliance with public records law, reference information, public entity crimes statement, and firm information for D.E. Scorpio Corporation. It also contains a comprehensive list of potential subcontractors and suppliers by trade and county, including contact information. [510 N. Baker St., Mount Dora, FL 32757; case RFQ# 26-FD-016] This document is a compilation of vendor lists and project information related to the City of Mount Dora's RFQ# 26-FD-016 for Construction Manager at Risk (CMAR) Services for Fire Station #34 Renovation and Construction of New Administrative Building Projects. It includes extensive lists of potential subcontractors and suppliers across various trades and locations. Additionally, it details an addendum to the RFQ, clarifying project timelines, and a resolution to release and terminate a temporary utility easement with One Oak MD Groves, LLC, related to the Mount Dora Groves South development. The easement was for temporary relocation of overhead electrical utility infrastructure and is no longer needed as the undergrounding project is complete. [Evans Park, Lake Dora waterfront; case Resolution No. 2026-21] The City of Mount Dora is requesting adoption of Resolution No. 2026-21 to apply for the 2027 Cultural Facilities Grant from the Florida Department of State, Division of Cultural Affairs. The grant, with a maximum award of $500,000, may fund improvements to the proposed Evans Park Outdoor Amphitheater/Performance Area as part of the larger Evans Park Waterfront Improvements Project. Eligible improvements could include the performance area, site preparation, utilities, lighting, accessibility, and restrooms. This project aims to enhance community events and cultural programming along the Lake Dora waterfront and potentially relocate larger events from the downtown core. The application deadline is July 10, 2026. If awarded, the City would need to provide a matching contribution, with staff returning to City Council for approval of grant acceptance, matching funds, and any project authorization. The City Council is recommended to approve the resolution to apply for the grant. [Joint Planning Area (JPA) between City of Mount Dora and Lake County] The City of Mount Dora and Lake County are reviewing a draft Amended and Restated Joint Planning Agreement (JPA). This agreement will replace the original 2004 JPA and its amendments, updating the framework for annexation, development review, utility planning, roadway transfers, and intergovernmental coordination. Key changes include updated JPA boundaries, clarified review roles and timelines for development applications, provisions for utility service and capacity, definitions for road transfer and resurfacing responsibilities, and continued coordination on economic development and environmental resources. The agreement automatically renews every five years unless terminated. There is no direct budget impact from the review, but implementation of infrastructure provisions would require separate agreements or budget actions. The JPA supports the City's strategic planning initiatives for growth management and coordination with Lake County. This document details the Amended and Restated Joint Planning Agreement (JPA) between the City of Mount Dora and Lake County, outlining terms for renegotiation, termination, amendment, and effective dates. It also includes various exhibits and memoranda related to city council agenda items, including a Florida League of Cities conference, a designation of acting city manager, and an update on the FY 2024-25 audit status. The JPA itself does not specify individual development projects but rather the framework for future planning and development between the two entities. Exhibits B and the accompanying Roadway Table list specific road segments within Sections 5B and 5C that are subject to transfer or resurfacing within defined timeframes or upon certain conditions like 50% city annexations. These road segments represent potential future infrastructure work.