Apopka City Commission Meeting 06/03/26

Agenda items

• 1. 2026 Building Safety Month
• 1. Approval of Regular City Commission Meeting Minutes of May 20, 2026.
• 1. Approval of Regular City Commission Meeting Minutes of May 20, 2026.
• 1. Approval of Regular City Commission Meeting Minutes of May 6, 2026.
• 1. Approve the Seventh Amendment to the Memorandum of Agreement for Conveyance of
  • Legal Services
  • Engineering & Architecture
  • Real Estate Development
  • General Contractor
  • Site Prep, Grading & Hardscape
  • Building & Industrial Supply
• 1. Authorize the Finance Director to accept and execute the Florida Department of Environmental Protection (FDEP)
  • Utilities (Sub)
  • Site Prep, Grading & Hardscape
  • Engineering & Architecture
  • Business Consulting
  • Building & Industrial Supply
  • Government Authority
• 1. Authorize the Finance Director to accept and execute the Florida Department of Environmental Protection (FDEP)
  • Utilities (Sub)
  • Site Prep, Grading & Hardscape
  • Engineering & Architecture
  • Business Consulting
  • Government Authority
• 1. Entire Agreement.
• 1. Execute Release of Code Enforcement Lien for Sheeler Oaks Drive.
• 1. FDEP (26PLN64) - Original Agreement
• 1. Ordinance No. 3162 - First Reading - IPMC Revisions (Code Enforcement)
• 1. Ordinance No. 3162 - First Reading - IPMC Revisions (Code Enforcement)
  • Restoration & Waterproofing
  • Cleaning & Janitorial
  • Repair & Dry Cleaning
• 1. Project Title (Project): Agreement Number:
• 1. Station Street Development Agreement - Notice of Default
• 1. Station Street Development Agreement - Notice of Default
• 10. Status Reports.
• 11. Retainage.
• 12. Insurance.
• 13. Termination.
• 15. Events of Default.
• 2. 2026 Emancipation Day
• 2. Authorize the Chief of Police to accept and execute agreements/contracts with the Department of Defense, Florida
• 2. Authorize the Chief of Police to accept and execute agreements/contracts with the Department of Defense, Florida
• 2. Execute Release of Code Enforcement Lien for 1457 Crawford Drive.
• 2. Grant Administration.
• 2. Ordinance No. 3163 – First Reading – Annexation – Kelly Park Road Commercial
  • General Contractor
  • Site Prep, Grading & Hardscape
  • Engineering & Architecture
  • Real Estate Development
  • Building & Industrial Supply
• 2. Ordinance No. 3163 – First Reading – Annexation – Kelly Park Road Commercial
  • Site Prep, Grading & Hardscape
  • General Contractor
  • Engineering & Architecture
  • Real Estate Development
  • Building & Industrial Supply
• 2. Parties State of Florida Department of Environmental Protection,
• 2. Quasi-Judicial - Sheeler Park Subdivision - Major Development Plan
  • General Contractor
  • Site Prep, Grading & Hardscape
  • Concrete & Masonry
  • Electrical
  • Plumbing
  • HVAC & Climate Control
  • Carpentry & Cabinetry
  • Roofing
  • Painting & Flooring
  • Drywall & Insulation
  • Building & Industrial Supply
  • Real Estate Development
  • Engineering & Architecture
  • Landscaping & Lawn Service
• 3. Agreement Begin Date: Date of Expiration:
• 3. Agreement Duration.
• 3. Authorize the execution of a piggyback contract for the assigned terms: Pro Energy, LLC.
• 3. Authorize the execution of a piggyback contract for the assigned terms: Pro Energy, LLC.
• 3. Resolution No. 2026-27 Amending the budget for the fiscal year beginning October 1, 2025, and ending September
• 3. Resolution No. 2026-27 Amending the budget for the fiscal year beginning October 1, 2025, and ending September
• 4. Authorization to Dispose Surplus Property
• 4. Authorization to Dispose Surplus Property
• 4. Authorize the execution of contracts with Routeware Inc., and Priority Dispatch Corp.,
• 4. Deliverables.
• 4. Project Number:
  • Site Prep, Grading & Hardscape
  • Utilities (Sub)
  • General Contractor
  • Concrete & Masonry
  • Electrical
  • HVAC & Climate Control
  • Painting & Flooring
  • Plumbing
  • Roofing
  • Building & Industrial Supply
  • Real Estate Development
  • Engineering & Architecture
• 5. Accept the disbursement report for April 2026.
• 5. Performance Measures.
• 5. Total Amount of Funding: Funding Source? Award #s or Line-Item Appropriations: Amount per Source(s):
• 6. Acceptance of Deliverables.
• 6. City of Apopka FY2026 Budget-to-Actual for Seven Months Ending April 30, 2026.
• 6. Department’s Grant Manager Grantee’s Grant Manager
• 7. Financial Consequences for Nonperformance.
• 7. The Parties agree to comply with the terms and conditions of the following attachments and exhibits which are hereby
• 8. Payment.
• 8. The following information applies to Federal Grants only and is identified in accordance with 2 CFR 200.331 (a) (1):
• 9. Documentation Required for Cost Reimbursement Grant Agreements and Match.
• a. Acceptance Process. All deliverables must be received and accepted in writing by Department’s Grant Manager
• a. Insurance Requirements for Subrecipients and/or Subcontractors. The Grantee shall require its subrecipients
  • Legal Services
  • Office & Business Support Services
• a. Mayor Nesta asked for a Motion to approve Quasi-Judicial - Sheeler Park
  • General Contractor
  • Site Prep, Grading & Hardscape
  • Engineering & Architecture
  • Real Estate Development
  • Building & Industrial Supply
• a. Mayor Nesta asked for a Motion to approve six (6) consent agenda items.
• a. Mayor Nesta asked for a Motion to approve the Seventh Amendment to the
• a. Mayor Nesta asked for a motion to approve the minutes from May 6, 2026.
• a. Order of Precedence. If there are conflicting provisions among the documents that make up the Agreement, the
• a. Payment Process. Subject to the terms and conditions established by the Agreement, the pricing per deliverable
• a. Salary/Wages. Grantee shall list personnel involved, position classification, direct salary rates, and hours spent
• a. Termination for Convenience. When it is in the State’s best interest, Department may, at its sole discretion,
• a. The Department reserves the right to establish the amount and application of retainage on the work performed
• a. The commitment of any material breach of this Agreement by Grantee, including failure to timely deliver a
• a. Withholding Payment. In addition to the specific consequences explained in the Grant Work Plan and/or
• b. All approvals, written or verbal, and other written communication among the parties, including all notices, shall
• b. Deductibles. The Department shall be exempt from, and in no way liable for, any sums of money representing a
• b. If Grantee fails to perform the requested work or fails to perform the work in a satisfactory manner, Grantee shall
• b. Invoice reduction
• b. Motion by Commissioner Anderson and seconded by Vice Mayor Velazquez.
• b. Motion by Commissioner Baron and seconded by Commissioner Anderson.
• b. Motion by Commissioner Baron and seconded by Vice Mayor Velazquez.
• b. Motion by Commissioner Ruth and seconded by Commissioner Anderson.
• b. Overhead/Indirect/General and Administrative Costs . If Grantee is being reimbursed for or claiming match for
  • Accounting & Tax
  • Business Consulting
• b. Rejection of Deliverables. The Department reserves the right to reject deliverables, as outlined in the Grant
• b. Taxes. The Department is exempted from payment of State sales, use taxes and Federal excise taxes. The Grantee,
• b. Termination for Cause. The Department may terminate this Agreement if any of the events of default described
• b. The commitment of any material misrepresentation or omission in any materials, or discovery by the Department
• c. Contractual/Subaward Costs (Subcontractors/Subrecipients). Match or reimbursement requests for payments to
  • Accounting & Tax
  • Legal Services
  • Office & Business Support Services
• c. Corrective Action Plan. If Grantee fails to correct all the deficiencies in a rejected deliverable within the specified
• c. Failure to submit any of the reports required by this Agreement or having submitted any report with incorrect,
• c. Grantee Obligations upon Notice of Termination. After receipt of a notice of termination or partial termination
• c. If a different Grant Manager is designated by either party after execution of this Agreement, notice of the name
• c. Maximum Amount of Agreement . The maximum amount of compensation under this Agreement, without an
• c. Motion carried 4 to 1 with Commissioner Baron voting Nay.
  • Engineering & Architecture
  • Business Consulting
  • Landscaping & Lawn Service
  • Government Authority
• c. Motion carried unanimously.
• c. Motion carried unanimously.
• c. Motion carried unanimously.
• c. No retainage shall be released or paid for incomplete work while this Agreement is suspended.
• c. Proof of Insurance. Upon execution of this Agreement, Grantee shall provide Department documentation
• d. Continuation of Prepaid Services. If Department has paid for any services prior to the expiration, cancellation,
• d. Duty to Maintain Coverage. In the event that any applicable coverage is cancelled by the insurer for any
• d. Except as otherwise provided above, Grantee shall be paid the retainage associated with the work, provided
• d. Failure to honor any term of the Agreement;
• d. Reimbursement for Costs. The Grantee shall be paid on a cost reimbursement basis for all eligible Project costs
  • General Contractor
  • Site Prep, Grading & Hardscape
  • Electrical
  • Plumbing
  • HVAC & Climate Control
  • Building & Industrial Supply
  • Engineering & Architecture
  • Real Estate Development
• d. This Agreement may be amended, through a formal amendment or a change order, only by a written agreement
• d. Travel. All requests for match or reimbursement of travel expenses shall be in accordance with section 112.061,
• e. All days in this Agreement are calendar days unless otherwise specified.
• e. Direct Purchase Equipment . For grants funded fully or in part with state funds , equipment is defined as capital
• e. Failure to abide by any statutory, regulatory, or licensing requirement, including an entry of an order revoking
• e. Insurance Trust. If the Grantee’s insurance is provided through an insurance trust, the Grantee shall instead add
• e. Rural Communities and Rural Areas of Opportunity. If Grantee is a county or municipality that qualifies as a
• e. Transition of Services Upon Termination, Expiration, or Cancellation of the Agreement. If services provided
• f. Failure to pay any and all entities, individuals, and furnishing labor or materials, or failure to make payment to
• f. Invoice Detail. All charges for services rendered or for reimbursement of expenses authorized by Department
• f. Rental/Lease of Equipment. Match or reimbursement requests for rental/lease of equipment must include copies
• g. Miscellaneous/Other Expenses . If miscellaneous or other expenses, such as materials, supplies, non -excluded
• g. State Funds Documentation . Pursuant to section 216.1366, F.S., if Grantee meets the definition of a non -profit
• h. Interim Payments. Interim payments may be made by Department, at its discretion, if the completion of
• h. Land Acquisition. Reimbursement for the costs associated with acquiring interest and/or rights to real property
  • Legal Services
  • Engineering & Architecture
  • Appraisal & Inspection
  • Title & Settlement Services
  • Site Prep, Grading & Hardscape
• i. Allocated to be used during the full term of the contract or agreement for remuneration to any
• i. Final Payment Request. A final payment request should be submitted to Department no later than sixty (60) days
• i. For fixed-price (vendor) subcontracts/subawards, the following provisions shall apply: The Grantee
• i. Grantee demonstrates that it is a county or municipality that qualifies as a "rural community" or
• i. Standard Grant Agreement
• i. The Grantee shall submit a CAP within ten (10) days of the date of the written request from
• ii. Allocated under each payment by the public agency to be used for remuneration of any member of
• ii. Attachments other than Attachment 1, in numerical order as designated in the Standard Grant
• ii. Grantee demonstrates current financial hardship using one (1) or more of the "economic distress"
• ii. If the procurement is subject to the Consultant’s Competitive Negotiation Act under section
• ii. Upon Department’s notice of acceptance of a proposed CAP, Grantee shall have ten (10) days to
• iii. Attachment 1, Standard Terms and Conditions
• iii. Failure to respond to a Department request for a CAP or failure to correct a deficiency in the
• iii. Grantee's performance has been verified by the Department, which has determined that Grantee is
• iv. Applicable federal and state law(s), rule(s) and regulation(s) allow for such payments.
• iv. The Exhibits in the order designated in the Standard Grant Agreement
• j. Annual Appropriation Contingency . The State’s performance and obligation to pay under this Agreement is
• k. Interest Rates. All interest rates charged under the Agreement shall be calculated on the prevailing rate used by
• l. Refund of Payments to the Department. Any balance of unobligated funds that have been advanced or paid must