g. Invoice Processing. An Agency receiving financial assistance from the Department should

City Commission Regular Meeting · 2026-04-20 · agenda_item

This agenda item concerns the processing of invoices for agencies receiving financial assistance from a Department. It outlines specific timeframes for inspection, verification, and approval of deliverables, which must be completed within 20 days of invoice receipt. The Department then has 20 days to issue a payment request. If payment is delayed beyond 40 days, an interest penalty may apply. This process impacts vendors and agencies by setting clear expectations for payment timelines and potential penalties for delays. While no specific construction project is detailed, this item establishes financial procedures that could affect contractors and suppliers working with state agencies. Understanding these payment terms is crucial for businesses seeking or receiving government contracts. Early engagement with agency procurement or vendor relations departments can help clarify these processes and ensure smooth financial transactions.

inspection or verification and approval time frame

20 days

payment request issuance time frame

20 days

payment availability time frame

40 days

interest penalty threshold

1 dollar