g. Invoice Processing. An Agency receiving financial assistance from the Department should

City Commission Regular Meeting · 2026-06-01 · agenda_item

This agenda item concerns invoice processing and payment timelines for agencies receiving financial assistance from a Department. It outlines specific time frames for inspection, verification, and approval of deliverables, as well as the process for submitting payment requests. The item details potential interest penalties for late payments and establishes a Vendor Ombudsman within the Department of Financial Services to assist agencies experiencing payment delays. This process is currently under review as part of a City Commission meeting. While no direct construction or development is described, understanding these financial procedures is crucial for any contractor, supplier, or service provider working with or expecting payment from a state agency. Early engagement with the relevant departments and understanding these payment cycles can help ensure smoother business operations.

delivery time frame

20 days

payment request time frame

20 days

payment availability time frame

40 days

interest penalty threshold

1 dollar