g. Invoice Processing. An Agency receiving financial assistance from the Department should

City Commission Regular Meeting · 2026-06-01 · agenda_item

This agenda item concerns invoice processing and payment timelines for agencies receiving financial assistance from a Department. It outlines a 20-day period for inspection and approval of deliverables after an invoice is received. The Department then has 20 days to send a payment request. If payment is delayed beyond 40 days, an interest penalty may apply. This item is currently under review as part of a regular meeting process. The scope of work involves administrative processes related to financial transactions and compliance with state statutes. This is an administrative matter, and no construction or direct contracting work is described. Therefore, no specific contractors, suppliers, or service providers are directly solicited by this item.

inspection or verification and approval time frame

20 days

payment request delivery time frame

20 days

payment availability time frame

40 days

interest penalty threshold

1 dollar