4. Consideration re Melching Field Design-Building Contract

City Commission Regular Meeting · 2026-07-06 · agenda_item

The City of DeLand is considering options for the Melching Field design-build contract. Initially, Wharton-Smith was the sole proposer for the full scope of services, estimated at $10,400,000. Due to budget constraints of $5,798,544, value engineering and scope reductions are necessary. Option 1 involves a $2,376,680 contract with Wharton-Smith for traffic topping, waterproofing, perimeter fencing, padded walls, three new seating rows, and concrete stadium repairs. This option, with additional city funds, brings the total project cost to $6,633,678. Option 2, costing $4,240,680 with Wharton-Smith, includes Option 1's work plus upgrades to maintenance areas, an ADA ramp, and a two-story pavilion. This option's total project cost would be $8,597,677.73. The City Commission has recommended approving Option 1 or Option 2, with a decision on future plans for Option 3. This project is currently under review, with a contract potentially authorized soon. Work could involve site preparation, concrete repairs, stadium seating installation, fencing, and potentially pavilion construction. Contractors, suppliers, and service providers in site prep, concrete, carpentry, electrical, and specialty trades could find opportunities by engaging early before final bids and permits are issued.

original estimate

10,400,000 $

current budget

5,798,544 $

Option 1 contract

2,376,680 $

Option 1 total project cost

6,633,678 $

additional funds for Option 1

1,682,567 $

Option 2 contract

4,240,680 $

Option 2 total project cost

8,597,677.73 $

additional funds for Option 2

2,664,567 $

Option 3 second year construction estimate

7,886,186 $

Option 3 proposed ECHO grant

2,500,000 $

Option 3 second year shared cost

5,400,000 $

Option 3 future commitment

2,700,000 $

original budget

5,700,000 $

ECHO grant

1,250,000 $

current budget for everything

14,000,000 $

Option 1 excess ARPA funds

460,000 $