3. Permitting Scanner

June 1, 2026, Regular City Council Meeting · 2026-06-01 · agenda_item

The City of Destin is reviewing a proposal to lease a wide-format scanner and printer for its permitting and licensing departments. This equipment, a Canon ImagePROGRAF TZ-32000 MFP Z36, is intended to digitize planning and building documents. The lease is planned for 36 months at $470.37 per month, plus a service contract of $240.91 per month. This review stage means that related services and supply needs are being considered. The project would involve the setup and integration of this new digital scanning and printing system. Businesses that supply office equipment, IT maintenance, printing supplies, and related digital services could find opportunities. Early engagement before final permits and contracts are settled may offer an advantage.

D-Size Prints/Minute

4 Prints/Minute

Print/Copy/Scan Width

36 inches

Scanning DPI

1200 DPI

Roll Printer

2 Roll

Ink Colors

5 Color

Maximum Media Width

36 inches

Max Print Length

59 feet

Sheet Top Stacker

100 Sheet

Core Media Spool

2 inch

Core Media Spool

3 inch

Ink Set

1 Set

Ink MBK

330 ml

Ink C/M/Y/BK

160 ml

NASPO Contract Price

20,785.50 $

DEX Price

13,999 $

Lease Term

36 Month

Lease Payment

470.37 Per Month

Lease Term

48 Month

Lease Payment

373.50 Per Month

Lease Term

60 Month

Lease Payment

315.68 Per Month

Service Contract

240.91 per month

Sq. Ft. Included Monthly Base

2,500 Sq. Ft.

Sq. Ft. Usage Overage Cost

0.0882 $

ML Ink Included Per

25 ml

ML Ink Overage Cost

0.4764 $

Requested Increase/ (Decrease)

16,933.32 $

Revised Budget

16,933.32 $

Requested Increase/ (Decrease)

1,823.68 $

Revised Budget

1,823.68 $

Requested Increase/ (Decrease)

57.80 $

Revised Budget

57.80 $

Requested Increase/ (Decrease)

963.64 $

Revised Budget

963.64 $

Requested Increase/ (Decrease)

1,655.00 $

Revised Budget

1,655.00 $

Lease Payable Permitting Scanner

0.00 $

Original Issuance

16,933.32 $

Rate

1.067 %

Purchase Price

13,999 $

Periods

36 months

Principal Balance

16,933.32 $

PMT

470.37 $

Interest

15.06 $

Principal

455.31 $

Outstanding Principal Balance

16,478.01 $

accum depr

0.00 $

FY 2026 nbv

16,933.32 $

PRIN

1,823.68 $

INT

57.80 $

Total

1,881.48 $

Interest

14.65 $

Principal

455.72 $

Outstanding Principal Balance

16,022.29 $

Interest

14.25 $

Principal

456.12 $

Outstanding Principal Balance

15,566.17 $

Interest

13.84 $

Principal

456.53 $

Outstanding Principal Balance

15,109.64 $

Interest

13.44 $

Principal

456.93 $

Outstanding Principal Balance

14,652.71 $

Interest

13.03 $

Principal

457.34 $

Outstanding Principal Balance

14,195.37 $

Interest

12.62 $

Principal

457.75 $

Outstanding Principal Balance

13,737.62 $

Interest

12.22 $

Principal

458.15 $

Outstanding Principal Balance

13,279.47 $

Interest

11.81 $

Principal

458.56 $

Outstanding Principal Balance

12,820.91 $

Interest

11.40 $

Principal

458.97 $

Outstanding Principal Balance

12,361.94 $

Interest

10.99 $

Principal

459.38 $

Outstanding Principal Balance

11,902.56 $

Interest

10.58 $

Principal

459.79 $

Outstanding Principal Balance

11,442.78 $

Interest

10.18 $

Principal

460.19 $

Outstanding Principal Balance

10,982.58 $

Interest

9.77 $

Principal

460.60 $

Outstanding Principal Balance

10,521.98 $

Interest

9.36 $

Principal

461.01 $

Outstanding Principal Balance

10,060.96 $

Interest

8.95 $

Principal

461.42 $

Outstanding Principal Balance

9,599.54 $

PRIN

5,510.10 $

INT

134.34 $

Total

5,644.44 $

Interest

8.54 $

Principal

461.83 $

Outstanding Principal Balance

9,137.71 $

Interest

8.13 $

Principal

462.24 $

Outstanding Principal Balance

8,675.46 $

Interest

7.71 $

Principal

462.66 $

Outstanding Principal Balance

8,212.81 $

Interest

7.30 $

Principal

463.07 $

Outstanding Principal Balance

7,749.74 $

Interest

6.89 $

Principal

463.48 $

Outstanding Principal Balance

7,286.26 $

Interest

6.48 $

Principal

463.89 $

Outstanding Principal Balance

6,822.37 $

Interest

6.07 $

Principal

464.30 $

Outstanding Principal Balance

6,358.07 $

Interest

5.65 $

Principal

464.72 $

Outstanding Principal Balance

5,893.35 $

Interest

5.24 $

Principal

465.13 $

Outstanding Principal Balance

5,428.22 $

Interest

4.83 $

Principal

465.54 $

Outstanding Principal Balance

4,962.68 $

Interest

4.41 $

Principal

465.96 $

Outstanding Principal Balance

4,496.72 $

Interest

4.00 $

Principal

466.37 $

Outstanding Principal Balance

4,030.35 $

PRIN

5,569.19 $

INT

75.25 $

Interest

3.58 $

Principal

466.79 $

Outstanding Principal Balance

3,563.57 $

Interest

3.17 $

Principal

467.20 $

Outstanding Principal Balance

3,096.37 $

Interest

2.75 $

Principal

467.62 $

Outstanding Principal Balance

2,628.75 $

Interest

2.34 $

Principal

468.03 $

Outstanding Principal Balance

2,160.72 $

Interest

1.92 $

Principal

468.45 $

Outstanding Principal Balance

1,692.27 $

Interest

1.50 $

Principal

468.87 $

Outstanding Principal Balance

1,223.40 $

PRIN

3,745.93 $

INT

17.03 $

Total

3,762.96 $

Interest

1.09 $

Principal

469.28 $

Outstanding Principal Balance

754.12 $

Interest

0.67 $

Principal

469.70 $

Outstanding Principal Balance

284.42 $

LEASE

16,933.32 $

Total Principal

16,648.90 $

Cartridges

116.00 $

Cartridge Units Per Year

12 units

Total Cartridge Cost

1,392.00 $

Ink Overage Cost

0.48 $

Ink Overage Units Per Year

7500 units

Total Ink Overage Cost

3,573.00 $

Total Printing Ink & Copy Counts

4,965.00 $

Service Contract Cost

240.91 $

Service Contract Units Per Year

12 units

Total Service Contract Cost

2,890.92 $

Total Maintenance Contract

2,890.92 $