Agenda Conference Agenda April 20, 2026 W/ADD-ON

Agenda items

• 1. 26-487 APPOINTMENT - PRIMARY ARCHITECT ADVISOR - COMMUNITY
  • Engineering & Architecture
  • Business Consulting
• 1. 26-487 APPOINTMENT - PRIMARY ARCHITECT ADVISOR - COMMUNITY
  • Engineering & Architecture
  • Business Consulting
  • Real Estate Development
  • General Contractor
• 1. Alternate Solutions: During the drafting of written specifications, a sincere effort is
  • Business Consulting
  • Engineering & Architecture
  • Building & Industrial Supply
  • General Contractor
  • Office & Business Support Services
• 1. Cover letter (max. 2 pages) signed by an Authorized Representative of the
• 1. Nomination Form - Brian Spencer
• 1. Organizational Profile & Background: Describe the Company’s organization
• 1. RFP-26004- Alice S. Williams Childcare
• 1. Using or threatening to use physical force against any person;
• 10. Data & Reporting Plan
• 10. Licenses, Registration and Certificates: Each proposer shall possess at the time
  • General Contractor
  • Construction (Other)
  • Legal Services
  • Accounting & Tax
  • Office & Business Support Services
• 10. Small Business Enterprise Statement
• 11. Acknowledgement of addenda (signed signature pages of addenda)
• 11. Financial Health and Stability Plan
• 11. Mistakes: Proposers are expected to examine the conditions, scope of work, proposal
• 12. Marketing & Advertising Plan
• 12. Payment of Invoices: The City of Pensacola issues checks for payment of invoices
• 12. Required Documents Acknowledgement
• 13. Maintenance & Facility Improvement Requests
• 13. Permits and Taxes: The proposer shall procure all permits, pay all charges, fees, and
• 14. Prohibited Conduct by Proposers: Upon the publication of any solicitation for
• 14. References (minimum three): Supply reference summaries for three (3)
• 15. Proposal Withdrawals: No proposal may be withdrawn after closing time for receipt
• 15. Proposed Timeline to become operational
• 16. Protests: Protests of the plans, specifications, and other requirements of requests for
  • Legal Services
  • Accounting & Tax
  • Business Consulting
  • Office & Business Support Services
• 16. Subcontractor information (if applicable)
• 17. Public Entity Crimes: By submitting a proposal each proposer is confirming that the
• 18. Public Records: Any material submitted in response to this Request for Proposal will
• 19. Public Records Law: The Parties shall each comply with Florida Public Records
• 2. 26-437 PUBLIC HEARING - DISPOSITION OF ALICE S. WILLIAMS CHILDCARE
  • General Contractor
  • Site Prep, Grading & Hardscape
  • Building & Industrial Supply
  • Legal Services
  • Engineering & Architecture
  • Real Estate Development
• 2. 26-437 PUBLIC HEARING - DISPOSITION OF ALICE S. WILLIAMS CHILDCARE
  • General Contractor
  • Site Prep, Grading & Hardscape
  • Concrete & Masonry
  • Carpentry & Cabinetry
  • Drywall & Insulation
  • Electrical
  • HVAC & Climate Control
  • Painting & Flooring
  • Plumbing
  • Roofing
  • Building & Industrial Supply
  • Real Estate Development
  • Engineering & Architecture
  • Legal Services
  • Landscaping & Lawn Service
• 2. Application of Interest - Brian Spencer
  • General Contractor
  • Site Prep, Grading & Hardscape
  • Concrete & Masonry
  • Carpentry & Cabinetry
  • Electrical
  • Plumbing
  • HVAC & Climate Control
  • Painting & Flooring
  • Roofing
  • Building & Industrial Supply
  • Real Estate Development
  • Engineering & Architecture
• 2. Approved Equivalents or Equals: Any manufacturer's names, trade names, brand
• 2. Proof of Licensing & Gold Seal Accreditation
• 2. RFP-26004-Addendum 1
• 2. Restraining, isolating, or confining or threatening to restrain, isolate, or confine any person without
• 2. Table of contents
• 20. Rejection of Proposals: The City of Pensacola reserves the right to accept or reject
• 21. Sealed Response: All executed City forms must be submitted. All responses must be
• 22. Tax: The City of Pensacola is exempt from all State and local sales tax.
• 23. Termination for Convenience: A contract may be terminated in whole or in part by
• 24. Unauthorized Aliens: The City of Pensacola shall consider the employment by any
• 25. Venue: Venue for any claim, action or proceeding arising out of this contract shall be
  • General Contractor
  • Building & Industrial Supply
  • Legal Services
• 3. 26-438 DECLARATION OF SURPLUS AND DISPOSITION OF REAL PROPERTY
  • Real Estate Development
  • Commercial Brokerage
  • Legal Services
  • Engineering & Architecture
  • Building & Industrial Supply
  • General Contractor
  • Site Prep, Grading & Hardscape
  • Painting & Flooring
  • Carpentry & Cabinetry
  • Concrete & Masonry
  • Drywall & Insulation
  • Electrical
  • HVAC & Climate Control
  • Plumbing
  • Roofing
• 3. 26-438 DECLARATION OF SURPLUS AND DISPOSITION OF REAL PROPERTY
  • General Contractor
  • Site Prep, Grading & Hardscape
  • Construction (Other)
  • Building & Industrial Supply
  • Real Estate Development
  • Engineering & Architecture
  • Legal Services
  • Waste Management
• 3. Award Determination to be Based on Best Interest of City: There is no obligation
• 3. Signature Page
• 3. Staffing Plan (including LMSW/LCSW if applicable)
• 3. Using lending or other credit methods to establish a debt by any person when labor or services are
• 4. 26-392 AWARD OF RFQ NO. 26-008 - CONSTRUCTION MANAGEMENT
  • General Contractor
  • Site Prep, Grading & Hardscape
  • Engineering & Architecture
  • Landscaping & Lawn Service
• 4. 26-392 AWARD OF RFQ NO. 26-008 - CONSTRUCTION MANAGEMENT
  • General Contractor
  • Engineering & Architecture
  • Building & Industrial Supply
  • Site Prep, Grading & Hardscape
  • Waste Management
  • Concrete & Masonry
  • Painting & Flooring
• 4. CAPC Proposal
• 4. Military Voucher Acceptance Plan
• 4. Proposal (RFP) Bond: None.
• 4. State of Florida Affidavit Regarding the Use of Coercion for Labor and
• 5. 26-486 AMENDMENT NO. 2 - INTERLOCAL AGREEMENT BETWEEN THE CITY
  • Legal Services
  • Business Consulting
  • Office & Business Support Services
• 5. 26-486 AMENDMENT NO. 2 - INTERLOCAL AGREEMENT BETWEEN THE CITY
  • Legal Services
  • Business Consulting
  • Office & Business Support Services
• 5. 52.209-5 FAR Certification Regarding Debarment, Suspension, Proposed
• 5. Community Partnership Experience
• 5. E-Verify System (Mandatory): In compliance with the provisions of F.S. 448.095, the
• 6. 26-485 PROPOSED ORDINANCE NO. 05-26 — REPEALING SECTION 4-3-66,
  • Waste Management
  • Legal Services
• 6. 26-485 PROPOSED ORDINANCE NO. 05-26 — REPEALING SECTION 4-3-66,
  • Waste Management
  • Legal Services
  • Business Consulting
• 6. 52.209-6 FAR Protecting the Government's Interest When Subcontracting
• 6. Exceptions to Specifications: In order that equal consideration be given in
• 6. History and Experience: Describe any other similar involvement in which
• 6. Site Photos
  • Daycare & Childcare
  • Legal Services
  • Office & Business Support Services
  • Building & Industrial Supply
  • General Contractor
  • Carpentry & Cabinetry
  • Painting & Flooring
  • Drywall & Insulation
  • Electrical
  • Plumbing
  • HVAC & Climate Control
  • Lighting & Low-Voltage Systems
  • Windows, Doors & Glass
  • Cleaning & Janitorial
  • Business Consulting
• 7. 26-503 OPIOID LITIGATION – PARTICIPATION IN SIX REMNANT DEFENDANTS’
  • Engineering & Architecture
  • Legal Services
  • Government Authority
• 7. 26-503 OPIOID LITIGATION – PARTICIPATION IN SIX REMNANT DEFENDANTS’
  • Legal Services
  • Accounting & Tax
  • Business Consulting
  • Office & Business Support Services
• 7. Ability to Provide Services: Provide a detailed description of the Company’s
• 7. Drugfree Workplace Certificate
• 7. Governing Law: The laws of the State of Florida shall be the laws applied in the
• 8. Interpretations: All questions concerning the specifications or conditions shall be
• 8. Operational Plan (daily schedule, staffing, enrollment processes with
• 8. Veteran Business Enteprise Statement
• 9. Legal Requirements: All applicable provisions of Federal, State, County, and local
• 9. Minority/Women Business Enterprise Statement
• 9. Risk Management & Safety Protocols
• A. Firms responding to the RFP must be available for formal presentations/interviews
• A. Hardcopy response: In the event more than one submittal deadline is scheduled
• B. Electronic response: Respondent may submit an electronic submittal to the sites
• B. Sealed proposals must be submitted in the proposal format outlined as part of
• C. Submittals must be typed or printed. All corrections made by the respondent prior
• D. Any addendum issued will be made available on the City's website at
• E. The City of Pensacola is not liable for any costs incurred by any interested party in
• F. Notwithstanding anything else stated herein, the City reserves the right to modify
• G. These instructions, specifications, and statements accompanying the proposal, the
• H. By responding to this solicitation, each Respondent warrants that it has not and will
  • Daycare & Childcare
  • Legal Services
  • Engineering & Architecture
  • Landscaping & Lawn Service
  • Building & Industrial Supply
  • Real Estate Development
  • General Contractor
  • Carpentry & Cabinetry
  • Concrete & Masonry
  • Drywall & Insulation
  • Electrical
  • HVAC & Climate Control
  • Painting & Flooring
  • Plumbing
  • Roofing
• I. Experience, References, Services, Community Experience & (35 Points)
• II. Personnel Qualifications, Training and Operational Approach (25 Points)
• III. Ethics, Rental Fee, Tuition Schedule, Cost Effectiveness, (25 Points)
• IV. Marketing, Advertising, Improvement, Maintenance & Lease (15 Points)
• V. Exceeds DoD/DCF Standards (5 Points)
• VI. Certification as or partnership with an MBE/SBE/WBE (3 points)
• VII. Certification as or partnership with a VBE (2 points):
• a. General experience and qualifications of the operator to be assigned to the
• a. General experience and qualifications of the personnel to be assigned to
• a. Indicate whether the firm is itself or is partnered with any City-certified
• a. Indicate whether the firm is itself or is partnered with any City-certified
  • Legal Services
  • Business Consulting
  • Commercial & Business Insurance
  • Office & Business Support Services
• a. Respondent demonstrates capacity or existing performance that exceeds
• a. Respondent’s fee proposal in consideration of teacher salary, tuition, ability
• a. Respondent’s marketing and advertising plan.
• b. Advertising channels and campaigns identified.
• b. Past performance of the organization and the personnel to be assigned
• b. Provisions for professional growth
• b. Respondent’s timeline for operating.
• c. Campaign duration.
• c. Demonstrated organizational experience - specifically experience in
• c. Proposed fee structure and operational cost proposal- degree to which the
• c. Use of volunteer procedures
• d. Demonstrated ability to accept federal military vouchers and subsidy
• d. Grievance procedures for employees
• d. Marketing budget and timeline.
• d. Respondents’ ability, capacity, and skill to perform or provide the required
• e. Respondents’ improvements and maintenance requests.
• e. The required references, experience in providing childcare, day -to-day
• e. Written job descriptions and titles for each positions defining the
• f. Any requested changes to the Standard Lease and insurance requirements
• f. Overall quality of the infant and childcare program.
• f. Quality of Respondent’s plan
• g. Procedures for communication and engagement with caregivers (managing
• g. Respondent’s plan, design, and operational philosophy
• h. Demonstrated capacity to meet DoD and Florida DCF Gold Seal
• h. Evidence of infant specialization training and Safe Sleep certification.
• i. Enhanced staff-to-child ratios or reduced group sizes.
• ii. Accreditation beyond Gold Seal (e.g., NAEYC, NAC, or equivalent).
• iii. Documented quality -assurance processes modeled on DoD
• iv. Expanded professional development (safe sleep, trauma -informed
• v. Integration of data -driven outcomes for child health, safety, and