6-16-2026 Final Agenda
City Council Regular Meeting · 2026-06-16 · agenda
This document is an agenda for the Port Orange City Council Regular Meeting on June 16, 2026. It includes several consent agenda items related to bid awards, contract approvals, and resolutions. Key items for contractors include: Approval of Task Authorization No. 7 with Zev Cohen & Associates, Inc. for Design of Riverwalk Park Playground Renovations; Approval of Amendment No. 1 to the EJCDC DIS-CMAR525 Agreement with Wharton-Smith for the Force and Water Main River Crossing Project, establishing the Guaranteed Maximum Price for construction; Approval of Task Authorization No. 19 with Pegasus Engineering, LLC for Post-Award Grant Management Services for the FEMA Hurricane Ian Hazard Mitigation Grant Program (HMGP) to Elevate 13 flood-prone homes (Port Orange Project CD242); Approval of Task Authorization No. 20 with Pegasus Engineering, LLC for Post-Award Grant Management Services for the FEMA Hurricane Nicole Hazard Mitigation Grant Program (HMGP) to Demolish and Reconstruct one flood-prone home (Port Orange Project CD241); Approval of a Six-Month Extension for the Public Utilities Landscape Maintenance Contract with G&G Outdoors, LLC; Approval of Task Authorization No. 29 with Kimley-Horn & Associates, Inc. for Construction Phase Services for the Force and Water Main River Crossings; Approval of Contract #H1301 for the Hurricane Nicole Hazard Mitigation Grant Program (HMGP) to Demolish and Reconstruct one home (Port Orange Project CD241); Approval of Contract #H1331 for the Hurricane Ian Hazard Mitigation Grant Program (HMGP) to Elevate 13 homes (Port Orange Project CD242); Approval of Historic Tree Removal Request for the Harbor Landings Subdivision. The agenda also includes a Public Hearing for the First Reading of Ordinance No. 2026-8 regarding amendments to the Planned Community-Agriculture (PC-A) zoning district (Case No. DCAM-25-0005) and preliminary budget discussions for FY 2026-2027, including the Capital Improvement Plan and Fleet Replacement. Public comment is invited on consent agenda items only during the meeting.
Agenda items
- 1. Provision of Services
- Engineering & Architecture
- Site Prep, Grading & Hardscape
- Concrete & Masonry
- Electrical
- HVAC & Climate Control
- Painting & Flooring
- Plumbing
- Roofing
- General Contractor
- Building & Industrial Supply
- Real Estate Development
- Legal Services
- Accounting & Tax
- Waste Management
- Landscaping & Lawn Service
- 1. Silent Invocation
- 1. Silent Invocation
- 1. Task Authorization No 7 - Riverwalk
- Site Prep, Grading & Hardscape
- Concrete & Masonry
- Construction (Other)
- Building & Industrial Supply
- Landscaping & Lawn Service
- 1. This Task Authorization expressly modifies the Contract and in the event of a conflict, the terms
- 10. Modifications to Sco orWork/Chan Orders.
- 10. Resolution No. 26-27 - Approval to apply for a Volusia ECHO Grant Application
- Site Prep, Grading & Hardscape
- Landscaping & Lawn Service
- Government Authority
- 10. Resolution No. 26-33 — Supplementing Resolution No. 26-4 Related to Schedule of
- Legal Services
- Government Authority
- 10. Resolution No. 26-33 — Supplementing Resolution No. 26-4 Related to Schedule of
- 11. Resolution No. 26-28 - Approval of State of Florida Department of Transportation
- Electrical
- Engineering & Architecture
- General Contractor
- Utilities (Sub)
- 11. Resolution No. 26-34 - Approval for the YMCA to apply for a Volusia ECHO Grant
- 11. Resolution No. 26-34 - Approval for the YMCA to apply for a Volusia ECHO Grant
- 11. Subcmntractors or Sub-Subcontractors.
- 12. Resolution No. 26-29 - Amending the CDBG PY2025 Annual Action Plan
- 12. Resolution No. 26-35 - Accepting the grant award from the U.S. Department of
- Building & Industrial Supply
- Durable Goods Wholesale
- Construction (Other)
- Legal Services
- Government Authority
- 12. Resolution No. 26-35 - Accepting the grant award from the U.S. Department of
- Building & Industrial Supply
- Durable Goods Wholesale
- Construction (Other)
- Legal Services
- Government Authority
- 12. Termination.
- 13. Police Department K9 Mila Transfer to Officer J. Alevisatos
- 13. Resolution No. 26-36 - Authorize the Renaming of the Lakeside Community Center to
- Signage & Printing
- Event Planning & Rentals
- Office & Business Support Services
- 13. Resolution No. 26-36 - Authorize the Renaming of the Lakeside Community Center to
- Signage & Printing
- Marketing & Advertising
- 13. Termination for Non-A ro nation of Funds, if funds are not appropn'ated for any succeeding fiscal years subsequent to
- 14. Approval of a 30-day Extension to the Post-Closing Occupancy Agreement relating to
- 14. Approval of a 30-day Extension to the Post-Closing Occupancy Agreement relating to
- Legal Services
- Title & Settlement Services
- Residential Brokerage
- 14. En Sneer's Records. The design, pamits and all other records prepared by the Engineer, assembled <br the City, subcontracted for
- Legal Services
- Office & Business Support Services
- 14. Faith, Family and Responsible Fatherhood Month - Proclamation
- 15. Council Members
- Legal Services
- Engineering & Architecture
- 15. Examination of Records
- Legal Services
- Accounting & Tax
- Office & Business Support Services
- 16. City Attorney
- 17. Non-discriminatton. During the performance of this Contract, Engineer agrees as follows:
- Legal Services
- Engineering & Architecture
- Office & Business Support Services
- 18. Assi nabil' of Contract. Neither this contract, nor any part hereof, may be assigned by the Engineer to any
- 18. Citizen Advisory Committee for TPO
- 18. Citizen Advisory Committee for TPO
- 18. Report from KemperSports on the Cypress Head Golf
- Site Prep, Grading & Hardscape
- Concrete & Masonry
- General Contractor
- Building & Industrial Supply
- Landscaping & Lawn Service
- 19. Disputes. The City Manager, who shall reduce his decision to writing and mail or otherwise furnish a copy thereof
- 19. First Reading - Ordinance No. 2026-8 - Amendments to Chapter 17, Section 29 of the
- Legal Services
- Engineering & Architecture
- 19. First Reading - Ordinance No. 2026-8 - Amendments to Chapter 17, Section 29 of the
- Legal Services
- Engineering & Architecture
- Site Prep, Grading & Hardscape
- General Contractor
- Carpentry & Cabinetry
- Concrete & Masonry
- Drywall & Insulation
- Electrical
- HVAC & Climate Control
- Painting & Flooring
- Plumbing
- Roofing
- Windows, Doors & Glass
- Building & Industrial Supply
- Real Estate Development
- 19. Golf Advisory Board Report
- Security Services
- Other Services (Misc)
- 19. Modifications or Chan s to this Contract
- Engineering & Architecture
- Business Consulting
- Site Prep, Grading & Hardscape
- General Contractor
- 2. Authorization for Servxes This Contract standing alone does not authonze the performance of any work or
- 2. In addition to all other terms and conditions contained in the Contract , Engineer shall provide
- Site Prep, Grading & Hardscape
- Construction (Other)
- Engineering & Architecture
- 2. Zev Cohen Contract Zev Cohen Contract.pdf
- 20. Appeal of Planning Commission Denial of a Variance for 5968 Shady Creek
- Legal Services
- 20. First Reading - Ordinance No. 2026-6 - Proposing Amendments to the City's Charter
- 20. First Reading - Ordinance No. 2026-6 - Proposing Amendments to the City's Charter
- Legal Services
- Religious & Civic Organization
- 20. Force Ma'ewe, Neither party shall be liable for any delay in performance or failure to perform any obligation
- 20. Soverei n Immuni . The City expressly retains all rights, benefits and immunities of sovereign immunity in
- 21. Approval of Historic Tree Removal Request for the Harbor Landings Subdivision
- Site Prep, Grading & Hardscape
- Real Estate Development
- Engineering & Architecture
- 21. Approval of Historic Tree Removal Request for the Harbor Landings Subdivision
- Site Prep, Grading & Hardscape
- Real Estate Development
- 21. Controllin Law. THIS AGREEMENT CONTAINS IMPORTANT MATTERS AFFECTING LEGAL RIGHTS AND
- 21. Liabitit for Loss or Dama e.
- Engineering & Architecture
- Legal Services
- Commercial & Business Insurance
- 22. Additmnal Provisions. This Contract includes all additional provisions as may have been outlined in written
- 22. FY 2026-2027 Budget Discussions (Preliminary 5-Year Capital Improvement Plan
- General Contractor
- Site Prep, Grading & Hardscape
- Concrete & Masonry
- Electrical
- HVAC & Climate Control
- Plumbing
- Roofing
- Painting & Flooring
- Drywall & Insulation
- Windows, Doors & Glass
- Building & Industrial Supply
- Real Estate Development
- Engineering & Architecture
- Landscaping & Lawn Service
- Utilities (Sub)
- 22. FY 2026-2027 Budget Discussions (Preliminary 5-Year Capital Improvement Plan
- General Contractor
- Building & Industrial Supply
- Real Estate Development
- Engineering & Architecture
- Government Authority
- 23. Corn liance with Other Federal Standards,
- Engineering & Architecture
- General Contractor
- Site Prep, Grading & Hardscape
- Concrete & Masonry
- Carpentry & Cabinetry
- Electrical
- HVAC & Climate Control
- Plumbing
- Roofing
- Painting & Flooring
- Drywall & Insulation
- Building & Industrial Supply
- Real Estate Development
- 3. City Obligations The City reserves the right to utilize lump sum compensation at the hourly rates and related
- Engineering & Architecture
- Business Consulting
- Government Authority
- 3. Engineer shall complete the services to be provided herein within two (2) years from issuance of a
- 3. Zev Cohen quote Zev Cohen quote.pdf
- 4. Contract Administration The Community Development Director, Tim Burman (''Contract Admjnisfrator"), shall
- 4. In return for the services identified above, the City agrees to compensate Engineer at the prices set
- Engineering & Architecture
- General Contractor
- Site Prep, Grading & Hardscape
- Concrete & Masonry
- Electrical
- Plumbing
- HVAC & Climate Control
- Roofing
- Painting & Flooring
- Drywall & Insulation
- Building & Industrial Supply
- Real Estate Development
- Landscaping & Lawn Service
- 4. Life-Pak 35 Cardiac Monitor Demonstration - Colleen Fitchett, Division Chief of
- 4. Zev Cohen ALL 11.21.26 Zev Cohen ALL 11.21.26.pdf
- Engineering & Architecture
- Site Prep, Grading & Hardscape
- General Contractor
- Building & Industrial Supply
- Landscaping & Lawn Service
- 5. Liens Engineer acknowledges that Engineer shall not be entitled to lien the City or after public property.
- 5. Truth-in-Negotiations
- Engineering & Architecture
- Legal Services
- 6. Bid Awards and Contract Items
- 6. Bid Awards and Contract Items
- 6. Statement of En ineerin Services. The Engineer shall:
- Engineering & Architecture
- General Contractor
- Site Prep, Grading & Hardscape
- Concrete & Masonry
- Electrical
- Plumbing
- HVAC & Climate Control
- Roofing
- Painting & Flooring
- Drywall & Insulation
- Windows, Doors & Glass
- Building & Industrial Supply
- Real Estate Development
- Legal Services
- Accounting & Tax
- 6. This Task Authorization may be executed in one or more counterparts, each of which shall be
- Site Prep, Grading & Hardscape
- Plumbing
- Concrete & Masonry
- Utilities (Sub)
- Engineering & Architecture
- Building & Industrial Supply
- Landscaping & Lawn Service
- 7. Bid Awards and Contract Items
- 7. Res nsibilit of the En ineer. The Engineer shall be responsible for the professional and technical accuracy
- 7. Resolution No. 26-30 - Approval of Contract #H1301 for the Hurricane Nicole Hazard
- General Contractor
- Site Prep, Grading & Hardscape
- Concrete & Masonry
- Carpentry & Cabinetry
- Roofing
- Electrical
- Plumbing
- HVAC & Climate Control
- Painting & Flooring
- Building & Industrial Supply
- Real Estate Development
- Engineering & Architecture
- 7. Resolution No. 26-30 - Approval of Contract #H1301 for the Hurricane Nicole Hazard
- General Contractor
- Site Prep, Grading & Hardscape
- Concrete & Masonry
- Carpentry & Cabinetry
- Electrical
- Plumbing
- HVAC & Climate Control
- Roofing
- Painting & Flooring
- Drywall & Insulation
- Building & Industrial Supply
- Real Estate Development
- Engineering & Architecture
- 8. /?ei/se of Documents. The City shall have unlimited rights, for the benefit of the City in all drawings, designs,
- Engineering & Architecture
- Design & Creative
- Office & Business Support Services
- 8. Resolution No. 26-25 - Budget Resolution for Fire Suppression System
- Plumbing
- Electrical
- HVAC & Climate Control
- Government Authority
- 8. Resolution No. 26-31 - Approval of Contract #H1331 for the Hurricane Ian Hazard
- General Contractor
- Carpentry & Cabinetry
- Concrete & Masonry
- Restoration & Waterproofing
- Construction (Other)
- Building & Industrial Supply
- Real Estate Development
- Engineering & Architecture
- Legal Services
- Landscaping & Lawn Service
- 8. Resolution No. 26-31 - Approval of Contract #H1331 for the Hurricane Ian Hazard
- General Contractor
- Concrete & Masonry
- Restoration & Waterproofing
- Engineering & Architecture
- 9. Ex rt Witness. The Engineer shall serve as an expert witness for the City in any legal proceeding regarding a
- 9. Resolution No. 26-26 - Waiver of Building Permit Fees to bring a Substantially
- 9. Resolution No. 26-32 - Implementing and Adopting Water, Wastewater, Reclaimed
- Utilities (Sub)
- Business Consulting
- Legal Services
- 9. Resolution No. 26-32 - Implementing and Adopting Water, Wastewater, Reclaimed
- Utilities (Sub)
- Accounting & Tax
- Business Consulting
- Office & Business Support Services
- A. Assist the City in preparing a bid package utili zing the 100% plans and
- General Contractor
- Building & Industrial Supply
- Engineering & Architecture
- Office & Business Support Services
- A. Due to the maintenance type activity of the impr ovements, we do not anticipate
- Site Prep, Grading & Hardscape
- Utilities (Sub)
- Concrete & Masonry
- General Contractor
- Engineering & Architecture
- A. See attached scope of services from Sliger & Ass ociates, Inc.
- A. ZCA shall prepare 60%, 90%, and 100% design plan s and specifications of the
- Engineering & Architecture
- Site Prep, Grading & Hardscape
- Utilities (Sub)
- Building & Industrial Supply
- A. ZCA will coordinate with a survey subconsultant to prepare topographic survey of
- B. A cost estimate will also be prepared at the 90% and 100% submittals.
- B. Attend the pre-bid meeting coordinated and condu cted by the city.
- B. No specific City permitting is anticipated as th is project is generally considered a
- Engineering & Architecture
- Site Prep, Grading & Hardscape
- Landscaping & Lawn Service
- B. ZCA will walk the project limits with City Staff and discuss/confirm specific areas
- C. Assist the City in responding to Contractor’s qu estions and preparing addenda as
- C. ZCA will develop/research design and cross-secti on details to confirm design
- Engineering & Architecture
- General Contractor
- D. Attend the bid opening and review the bid respon ses in order to make a
- General Contractor
- Site Prep, Grading & Hardscape
- Building & Industrial Supply
- Engineering & Architecture
- Landscaping & Lawn Service
- D. COMMENTS AND ADDITIONAL ITEMS
- D. COMMENTS AND ADDITIONAL ITEMS
- E. BOARD APPOINTMENTS, INTERVIEWS, AND REPORTS
- E. BOARD APPOINTMENTS, INTERVIEWS, AND REPORTS
- F. PUBLIC HEARING
- F. PUBLIC HEARING
- a. All Task Authorizations issued under this Contract shall terminate at the expiration of the term of the
- a. Approval of Amendment No. 1 to Task Authorization No. 3 for Dredging
- Site Prep, Grading & Hardscape
- Utilities (Sub)
- Engineering & Architecture
- Building & Industrial Supply
- a. Approval of Task Authorization No. 7 with Zev Cohen & Associates, Inc. for
- Site Prep, Grading & Hardscape
- General Contractor
- Engineering & Architecture
- Building & Industrial Supply
- Landscaping & Lawn Service
- a. Approval of Task Authorization No. 7 with Zev Cohen & Associates, Inc. for
- Site Prep, Grading & Hardscape
- Construction (Other)
- Engineering & Architecture
- Landscaping & Lawn Service
- a. Coordinate and attend a pre-construction meeting with the
- a. First Step Shelter - Councilman Shawn Goepfert
- a. First Step Shelter - Councilman Shawn Goepfert
- a. Procure or obtain any equipment, system, or sem'ce that uses covered
- a. Regular City Council Meeting - June 2, 2026
- a. Regular City Council Meeting - June 2, 2026
- a. Regular City Council Meeting - May 19, 2026
- a. Riverwalk Update
- a. Riverwalk Update
- a. Riverwalk Update
- a. The costs incurred in the performance of the work and service terminated, including initial costs
- a. The fabricated or unfabricated parts, work in process, completed work, supplies, and
- a. Volusia Flagler TPO - Vice Mayor Tracy Grubbs
- b. Approval of Amendment No. 1 to the EJCDC DIS-CMAR525 Agreement with
- Utilities (Sub)
- General Contractor
- Site Prep, Grading & Hardscape
- Building & Industrial Supply
- Engineering & Architecture
- b. Approval of Amendment No. 1 to the EJCDC DIS-CMAR525 Agreement with
- Utilities (Sub)
- General Contractor
- Site Prep, Grading & Hardscape
- Building & Industrial Supply
- b. Approval of Change Order No. 2 to the Masci General Contractor, Inc.
- General Contractor
- Site Prep, Grading & Hardscape
- b. Enter into, extend, or renew a contract to procure or obtain any equipment, system,
- b. General Employee's Pension Board - Mayor Scott Stiltner
- Site Prep, Grading & Hardscape
- Utilities (Sub)
- Engineering & Architecture
- Building & Industrial Supply
- Landscaping & Lawn Service
- b. No new or additional Task Authorization shall be issued after the original expiration date of this
- b. Port Orange/South Daytona Chamber of Commerce - Councilman Shawn
- b. Port Orange/South Daytona Chamber of Commerce - Councilman Shawn
- b. Review Contractor’s pay applications once per mo nth for
- b. Stormwater Projects Update
- Utilities (Sub)
- Site Prep, Grading & Hardscape
- Construction (Other)
- Building & Industrial Supply
- Engineering & Architecture
- b. The completed or partially completed plans, drawings, information, and other property
- b. The costof settling and paying daims arising out of the termination of work or senrices under
- c. A sum, as profit on Paragraph 11 (a) above, determined by the Contract
- c. Approval of Task Authorization No. 19 with Pegasus Engineering, LLC for Post
- Engineering & Architecture
- Government Authority
- General Contractor
- Site Prep, Grading & Hardscape
- Building & Industrial Supply
- Real Estate Development
- Commercial & Business Insurance
- Business Consulting
- c. Approval of Task Authorization No. 19 with Pegasus Engineering, LLC for Post
- Engineering & Architecture
- General Contractor
- Site Prep, Grading & Hardscape
- Carpentry & Cabinetry
- Concrete & Masonry
- Drywall & Insulation
- Electrical
- HVAC & Climate Control
- Painting & Flooring
- Plumbing
- Roofing
- Building & Industrial Supply
- Real Estate Development
- Landscaping & Lawn Service
- c. Intent to Award ITB #26-01 Demolition Services for Federally Funded
- Site Prep, Grading & Hardscape
- Waste Management
- c. Parks and Recreation Bond Projects Update
- Site Prep, Grading & Hardscape
- General Contractor
- Building & Industrial Supply
- Engineering & Architecture
- Landscaping & Lawn Service
- c. Parks and Recreation Bond Projects Update
- General Contractor
- Site Prep, Grading & Hardscape
- Engineering & Architecture
- Building & Industrial Supply
- Real Estate Development
- c. Parks and Recreation Bond Projects Update
- c. Review Contractor’s shop drawings for ZCA design
- d. Approval of Task Authorization No. 20 with Pegasus Engineering, LLC for Post
- General Contractor
- Site Prep, Grading & Hardscape
- Concrete & Masonry
- Carpentry & Cabinetry
- Roofing
- Electrical
- Plumbing
- HVAC & Climate Control
- Painting & Flooring
- Building & Industrial Supply
- Real Estate Development
- Engineering & Architecture
- d. Approval of Task Authorization No. 20 with Pegasus Engineering, LLC for Post
- General Contractor
- Site Prep, Grading & Hardscape
- Concrete & Masonry
- Carpentry & Cabinetry
- Electrical
- HVAC & Climate Control
- Plumbing
- Roofing
- Painting & Flooring
- Drywall & Insulation
- Building & Industrial Supply
- Real Estate Development
- Engineering & Architecture
- Landscaping & Lawn Service
- d. Intent to Award ITB #26-07 City Center Sports Complex Expansion to All
- General Contractor
- Site Prep, Grading & Hardscape
- Building & Industrial Supply
- d. Respond to Contractor’s request for additional i nformation,
- e. Approval of Amendment No. 1 to Task Authorization No. 6 to Paul Culver
- General Contractor
- HVAC & Climate Control
- Plumbing
- Construction (Other)
- e. Approval of a Six-Month Extension for the Public Utilities Landscape
- Landscaping & Lawn Service
- e. Approval of a Six-Month Extension for the Public Utilities Landscape
- Landscaping & Lawn Service
- Site Prep, Grading & Hardscape
- Building & Industrial Supply
- e. Site visits to verify construction as in general accordance
- f. Approval of Task Authorization No. 29 with Kimley-Horn & Associates, Inc. for
- General Contractor
- Site Prep, Grading & Hardscape
- Plumbing
- Utilities (Sub)
- Building & Industrial Supply
- Engineering & Architecture
- Legal Services
- Real Estate Development
- f. Approval of Task Authorization No. 29 with Kimley-Horn & Associates, Inc. for
- General Contractor
- Utilities (Sub)
- Engineering & Architecture
- Building & Industrial Supply
- f. Review of “As-built” survey documents.
- Engineering & Architecture
- Site Prep, Grading & Hardscape
- Concrete & Masonry
- Electrical
- Plumbing
- HVAC & Climate Control
- Roofing
- Carpentry & Cabinetry
- General Contractor
- Building & Industrial Supply
- Landscaping & Lawn Service
- Real Estate Development
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