6. PROJECT SCHEDULE/DELAY DAMAGES

City Council · 2026-05-05 · agenda_item

This agenda item concerns the scheduling and potential delays for a surfacing project. The contractor will receive a formal Notice to Proceed and Purchase Order shortly after a Pre-Construction Meeting. Work must begin within 10 days of receiving these documents and continue without interruption. The contractor must provide 24 hours written notice before any paving operation, including the date, time, and road location. A detailed work schedule must be submitted for approval by the Project Manager. Surfacing projects starting more than 7 days after the scheduled date may incur daily liquidated damages. Failure to complete the project within the approved days also results in daily liquidated damages. Time extensions may be granted for specific circumstances, including excessive rainfall. This project involves road surfacing and related activities, presenting opportunities for contractors specializing in paving, site preparation, and potentially utility work if underground infrastructure is affected. Early engagement with the project manager could provide insight into specific scheduling needs and potential challenges.

notice to proceed

10 calendar days

notice for paving operation

24 hours

late start damages

7 calendar days

late start damages

700.00 $

late start damages

100.00 $

late completion damages

100.00 $