DOCUMENTUM

Board of County Commissioners · 2026-06-02 · resolution

Miami-Dade County Commissioners adopted a resolution authorizing an additional three-year term and two one-year options to renew for Contract No. BW733-2/25, for Documentum software license, support, and maintenance services. The expenditure authority is increased by $7,346,096.00, bringing the total modified amount to $13,405,520.00. This contract, held with OpenText, Inc., supports the Communications, Information and Technology Department (CITD) on behalf of County departments and Constitutional offices, covering both the Documentum Enterprise Content Management (ECM) system and the TeamSite web content management platform. The extension is considered the most cost-effective approach to ensure uninterrupted service while future requirements for a new ECM system are developed. During committee review, concerns were raised by Vice Chairwoman Milian Orbis regarding the affiliation and cost-sharing of Constitutional offices using the service, data protection, and the County's strategy for unwinding services if offices choose to separate. Mr. Jose Lopez of CITD responded that the department supports several Constitutional offices, is analyzing ramifications of potential service discontinuation, maintains open dialogue, and confirmed data is not mixed and is maintained securely. The Tax Collector's Office expressed it was not funding resources to grow the service, but no discussions of shutting it down had occurred.