MDPLS MICROSOFT

Board of County Commissioners · 2026-07-21 · resolution

Resolution ratifying Emergency Contract No. E-10663 for MDPLS Microsoft Licenses to Insight Public Sector, Inc. in the amount of $1,700,000.00 for a three-year term for the Communications, Information and Technology Department on behalf of the Miami-Dade Public Library System. The contract was adopted by the Board of County Commissioners on 7/21/2026. The emergency was declared by the CITD Director on January 15, 2026 due to Microsoft's transition from its Educational Licensing Program to its Nonprofit Licensing Program. The contract expires on January 14, 2029. The scope is countywide. Funding is from the Library District FY 25-26 Adopted Budget, Volume 2, Page 207, Other Operating (MDPLS). The vendor is Insight Public Sector, Inc., address 2701 E Insight Way, Chandler, AZ, with 0% Miami-Dade employee residents. The prior contract was OMNIA Cooperative Contract No. 23-6692, which expired on January 31, 2026. A competitive solicitation, EVN0027540, was advertised on September 19, 2025, but was cancelled. Staff conducted outreach with peer institutions including Broward Public Library, King County Library System, Urban Libraries Council, American Library Association, and the Florida Department of State Division of Library and Information Services, which reported similar difficulties involving licensing eligibility, contract alignment, and limited implementation guidance. Some institutions noted that critical procurement decisions remained dependent on Microsoft approvals, creating operational uncertainty and constraining the ability to plan and timely re-procure.