2. Procurement Processes and Circumvention of Internal Controls

Special Called Commission Meeting · 2026-05-21 · agenda_item

This agenda item addresses concerns about the City of Palatka's purchasing policy and procurement processes. It highlights instances where contracts may have been entered into without proper legal review and where internal controls were reportedly bypassed. The review noted a lack of documented approval evidence in the system workflow for requisitions, increasing risks of unauthorized transactions and misuse of public funds. The city is being recommended to strengthen its procurement and contract approval procedures, reinforce adherence to internal controls, and ensure all approvals are consistently documented within the system. This review is currently under discussion and aims to improve existing processes. Local businesses involved in legal services, accounting, and IT systems support may find opportunities to assist the city in refining these procedures and ensuring compliance.