E. Supporting documentation must establish that the deliverables were received and accepted in writing

[SPECIAL_EMERGENCY] Metropolitan Planning Organization (MPO) Board Meeting · 2026-05-05 · agenda_item

This item concerns administrative requirements for supporting documentation related to deliverables received and accepted by the Metropolitan Planning Organization (MPO) Board. It outlines the need to establish that minimum service levels, as defined in the Unified Planning Work Program (UPWP), Exhibit “A”, were met. All costs charged to the UPWP must be supported by detailed records, including payrolls, time records, invoices, contracts, or vouchers, as further detailed in Exhibit “D” for Contract Payment Requirements. This is a procedural review of existing contract and payment standards. No new construction or development is described in this item. Businesses involved in providing services or goods under UPWP contracts should ensure their documentation and invoicing practices align with these requirements.