05-05-2026 Agenda Packet for Public

City Commission Meeting · 2026-05-05 · agenda_packet

[1 N. Bluford Avenue, Ocoee, Florida] The Ocoee City Commission is scheduled to consider approving a piggyback agreement with Osceola County for contractual services, specifically building inspections and plan review, provided by Universal Engineering Sciences, LLC (UES). This agreement allows the City of Ocoee to utilize the contract previously established by Osceola County with UES, which has been extended to March 31, 2027. The Development Services Department requires these services on an as-needed basis. The City Manager will be authorized to approve change orders up to the budgeted amount. [1 N. Bluford Avenue, Ocoee, Florida 34761] The City of Ocoee is seeking approval to purchase thirty-two (32) replacement portable radios for the Fire Department at a total cost of $322,624.16. The purchase will be made by piggybacking on the Orange County Master Purchase Agreement Y23-102. Funding is allocated across multiple budget cycles and job accounts for FY 2024/2025 and FY 2025/2026. The radios are needed to replace obsolete equipment and ensure compliance with Florida Department of Health requirements. The purchase was deferred from the previous fiscal year to leverage bulk purchasing. Staff recommends approval. [1 N. Bluford Avenue, Ocoee, Florida 34761] The City of Ocoee Police Department is proposing an Interagency Agreement with Orange County Corrections for access to the County’s Integrated Criminal Justice Information System (ICJIS). This agreement formalizes the framework for secure and lawful sharing of Criminal Justice Information (CJI) related to jail inmates, ensuring compliance with FBI and Florida Department of Law Enforcement CJIS Security Policy standards. Staff recommends approval. [1 N. Bluford Avenue, Ocoee, Florida 34761; case RFP #22-003] The City of Ocoee is seeking approval for the second one-year contract renewal option for Auditing Services (RFP #22-003) with Purvis, Gray & Company, LLP for the fiscal year ending September 30, 2026. This is the final renewal option, and a new solicitation will be issued within the coming year. The fee for the basic financial audit is $56,200, with additional fees for potential Federal or State Single Audits ($5,000 each) and assistance with the Annual Comprehensive Financial Report ($12,400) and Annual Financial Report ($3,600). Staff recommends approval. [150 N. Lakeshore Drive, Ocoee, Florida 34761; case RFP #22-003] This document is an Audit Engagement Letter between the City of Ocoee and Purvis, Gray & Company, LLP for auditing services for the fiscal years ending September 30, 2022, 2023, and 2024, with optional renewal years for 2025 and 2026. The scope includes auditing the City's financial statements, the Ocoee Community Redevelopment Agency (CRA) financial statements, and compliance with specific Florida Statutes. The auditors will also perform limited procedures on Required Supplementary Information (RSI) and issue separate attestation reports. The agreement details the responsibilities of both the City and the Auditors regarding internal controls, financial reporting, compliance, and audit procedures. It also outlines fees, payment terms, insurance requirements, and termination clauses. The auditors will begin fieldwork in July 2025 and expect to issue reports by March 31, 2026. The fee for the basic financial audit is $54,600, with an additional $4,900 for a Federal Single Audit if required. Assistance with the Annual Comprehensive Financial Report is $11,000, and with the Annual Financial Report is $3,500. [City of Ocoee, Florida; case RFP # 22-003] The City of Ocoee, Florida, is soliciting proposals for Auditing Services (RFP # 22-003). The contract will cover independent financial auditing services for the fiscal years ending September 30, 2022, 2023, and 2024, with options for two one-year renewals. Services include a financial audit of the City's accounts and records, a single audit of federal and state financial assistance, review of the Comprehensive Annual Financial Report, and a separate financial audit for the Community Redevelopment Agency. Proposals are due electronically by 2:00 pm on March 8, 2022, via the Mercell Source to Contract platform. The City's current auditing contract has expired. The selection process involves an auditor selection committee and the City Commission. Public comment is not mentioned in this section of the document. [150 N. Lakeshore Drive, Ocoee, Florida 34761; case RFP # 22-003] This document outlines the City of Ocoee, Florida's financial reporting policies and procedures for the fiscal year ending September 30, 2020. It details the structure of the city's reporting entity, including the Community Redevelopment Agency (CRA), and explains the accounting methods used for governmental and business-type activities. The document also covers capital assets, compensated absences, long-term obligations, and deferred outflows/inflows of resources. Additionally, it includes details of a proposed agreement for auditing services (RFP # 22-003) for the fiscal years ending September 30, 2022, 2023, and 2024, with renewal options. The agreement specifies the scope of the audit, audit standards, fees, and payment terms. Addenda to the RFP provide answers to vendor questions regarding staff on-site, CRA audit specifics, prior year fees, anticipated findings, pension plan audits, software conversions, funding sources, and personnel changes. [case RFP# 22-003] This document is a proposal from Purvis Gray and Company, LLP for Auditing Services for the City of Ocoee, RFP# 22-003. The proposal details the firm's qualifications, experience, and personnel. It highlights their extensive experience with governmental audits, including municipalities, counties, school boards, and utilities across Florida. The firm emphasizes its team's expertise in areas such as Single Audits, GASB standards, IT risks, and cybersecurity. The document also includes resumes of key personnel, including Timothy M. Westgate, CPA (Partner in Charge), Helen Y. Painter, CPA (Technical Consultant), Michael S. Sandstrom, CPA (IT Audit Senior Manager), and Matthew B. Ganoe, CPA (Audit Senior Manager). Purvis Gray is a member of the BDO Alliance USA and the AICPA's Governmental Audit Quality Center (GAQC). They have a strong track record of successful peer reviews. [1 N. Bluford Avenue, Ocoee, Florida 34761; case RFP #22-003] This document is a Request for Proposal (RFP) #22-003 for Auditing Services for the City of Ocoee. It details the proposal submitted by Purvis, Gray and Company, LLP, outlining their audit approach, team qualifications, and pricing. The RFP covers auditing services, single audit fees, and assistance with the Comprehensive Annual Financial Report, as well as auditing services for the Community Redevelopment Agency. The proposal includes details on their audit methodology, risk assessment, internal controls, IT general controls, and sampling approach. Purvis, Gray and Company, LLP has extensive experience with governmental entities, municipalities, counties, school boards, and utility companies. The document also includes insurance certificates and conflict of interest disclosures. [150 North Lakeshore Drive, Ocoee, Florida 34761 (City Hall for notices); case RFQ #21-006] This document details a contract renewal for RFQ #21-006, a continuing agreement for Planning and Landscape Architectural Services between the City of Ocoee and CPH, Inc. The renewal extends the contract for an additional one year, with a new expiration date of August 16, 2027. The agreement covers a wide range of services including comprehensive planning, land development regulation drafting, master planning, landscape design, park design, and consultation. The contract is non-exclusive, and the City reserves the right to engage other consultants. Subcontracting is permitted with City approval. The agreement also outlines terms for compensation, termination, indemnification, insurance, and public records compliance. [150 N. Lakeshore Drive, Ocoee, Florida 34761; case RFQ #21-006] This document is a Request for Qualifications (RFQ) #21-006 for Continuing Planning and Landscape Architectural Services for the City of Ocoee. The City intends to award contracts to at least three qualified respondents for an initial three-year period with renewal options. Services will be assigned on an as-needed basis through task orders. Submissions are due by May 11, 2021, and must be made electronically through the Negometrix4 platform. The RFQ outlines detailed requirements for qualification packages, including firm qualifications, key employees, sub-consultants, project experience, office location, and conflict of interest disclosures. Evaluation criteria include qualifications, understanding of scope, references, office location, and M/WBE certification. The document also details insurance requirements, including General Liability, Professional Liability, Workers' Compensation, and Automobile Liability. CPH, Inc. submitted a qualifications package, highlighting their extensive experience in planning, landscape architecture, and urban design, including over 100 miles of transportation improvements, 25 park projects, and 20 CRA/redevelopment projects in the last five years. They emphasize their multi-disciplined approach and experienced team led by Maxwell D. Spann and Javier Omana. This document is a section of a larger proposal or report detailing the professional services offered by CPH (a firm) and its sub-consultants for potential projects. It outlines the expertise of key personnel in areas such as site engineering, landscape architecture, planning, land use, zoning, development analysis, architecture, sustainability, pedestrian and bicycle infrastructure, wayfinding, signage, renderings, structural engineering, wetlands, construction inspection, environmental administration, geotechnical services, and surveying and mapping. The document lists numerous past projects and relevant experience for individuals like Kurt R. Luman, Jr. (Principal-In-Charge, Site Engineering, Pedestrian and Bicycle/Multimodal), Maxwell D. Spann (Program Manager, Landscape Architect), James K. Winter (Landscape Architect, Vice President), Danita Bryant (Landscape Architect), Mark Z. Erquitt (Landscape Designer, Wayfinding/Signage/Renderings), and Javier E. Omana (Land Use/Zoning Analysis). Specific projects mentioned include streetscape improvements, roadway reconstructions, trail extensions, park master plans, and splash pad developments across various cities. The document emphasizes CPH's approach to infill development, diversifying housing supply, creating pedestrian/bicyclist-friendly streets, and conducting in-depth land use analysis. It also details the qualifications and licenses of their professional team. [case RFQ# 21-006] This document details a continuing contract for planning and landscape architectural services between the City of Ocoee and G-A-I Consultants, Inc. The contract, initiated in 2021, allows for services on an as-needed basis over a five-year period, with options for renewal. Services include long-range and comprehensive planning, land development regulation drafting, master planning, landscape design, park design, and consultation. The City reserves the right to authorize services through written Service Authorizations and Purchase Orders, and may also engage other consultants. G-A-I Consultants, Inc. is required to disclose any potential conflicts of interest and has confirmed no active litigation against them. [150 North Lakeshore Drive, Ocoee, Florida 34761 (City Hall for notices); case RFQ# 21- 006] This document is a Request for Qualifications (RFQ) # 21-006 for Continuing Planning and Landscape Architectural Services issued by the City of Ocoee, Florida. It outlines the terms and conditions for firms interested in providing these services on an as-needed basis through continuing service contracts. The City intends to award contracts to at least three highly qualified respondents for a three-year term with two one-year renewable extensions. Services are limited to routine tasks for construction projects up to $4 million or studies up to $500,000. Subcontracting with various specialists is anticipated, and the City reserves the right to approve all sub-consultants. The RFQ details submission requirements, including electronic submission via Negometrix4, insurance and indemnification clauses, termination provisions, and compliance with Florida laws regarding public records and employment eligibility. The document also includes sections on dispute resolution, force majeure, and miscellaneous provisions. [150 N. Lakeshore Drive, Ocoee, Florida 34761-2250; case RFQ# 21-006] This document is a Request for Qualifications (RFQ) for Continuing Planning and Landscape Architectural Services for the City of Ocoee, Florida. It outlines the scope of services, submittal requirements, selection process, and insurance requirements for firms interested in providing these services on an as-needed basis. The RFQ details the types of planning and landscape architectural activities required, including graphical presentations, data analysis, master plans, conceptual designs, public involvement strategies, and preparation of planning documents. It also specifies insurance requirements such as Commercial Automobile Coverage, Comprehensive General Liability, and Professional Liability. GAI Consultants | Community Solutions Group has submitted a qualifications package, highlighting their experience with the City of Ocoee, including the Ocoee Downtown Master Plan, and their team's expertise in various planning and design disciplines. They emphasize their approach to community engagement and their ability to act as an extension of the City's staff. This document is a collection of professional biographies and project descriptions for GAI Consultants, Inc., a firm specializing in planning, urban design, landscape architecture, civil engineering, and environmental services. It details the experience of key personnel and highlights past projects, but does not contain specific project proposals, case numbers, decisions, or dates for future work opportunities. [150 North Lakeshore Drive, Ocoee, Florida 34761; case RFQ# 21-006] GAI Consultants, Inc. provided professional planning and landscape architectural services for the City of Ocoee under RFQ #21-006. This is a continuing contract for services on an as-needed basis, with an initial term of three years starting August 17, 2021, and two one-year renewable extensions. The contract allows for the City to issue Service Authorizations for specific projects, which will detail the scope of services, compensation, and timeline. GAI Consultants, Inc. will perform general services including long-range planning, land development regulation services, master planning, landscape design, park design, and landscape consultation. Special services may include detailed historic economic and demographic analysis, identification of development patterns, environmental record analysis, market condition analysis, infrastructure master planning, brownfield planning, conceptual design scenarios, implementation strategies, and public involvement strategies. The City is not obligated to assign any specific projects to the consultant and reserves the right to use other consultants. GAI Consultants, Inc. has provided professional liability insurance and general liability insurance. [150 North Lakeshore Drive, Ocoee, Florida 34761; case RFQ# 21- 006] This document is a Request for Qualifications (RFQ) #21-006 for Continuing Planning and Landscape Architectural Services issued by the City of Ocoee, Florida. The City is seeking statements of qualifications from licensed professional planning and landscape architectural firms to provide general professional services for various planning, design, and development projects. The contracts are intended for routine tasks related to construction projects costing no more than $4 million or studies not exceeding $500,000. The City intends to award continuing service provider contracts to at least three highly qualified respondents for an initial three-year period with two one-year renewable extensions and one optional one-year renewal. Firms will be selected based on qualifications and an equitable distribution of contracts, provided it does not violate the principle of selecting the most qualified. Services will be assigned via task orders on an as-needed basis. Subcontracting with various specialists may be required. The City already has continuing service providers for Civil Engineering, Architecture, Surveying, Utility Modeling, and Geotechnical Testing. The City reserves the right to approve all sub-consultants. Submissions are electronic only via Negometrix4 by May 11, 2021. Key contractual terms include indemnification, insurance requirements, termination clauses, public records compliance, and dispute resolution. The City of Ocoee is a public agency subject to Chapter 119, Florida Statutes, regarding public records. [150 N. Lakeshore Drive, Ocoee, FL 34761; case RFQ# 21-006] This document is a Request for Qualifications (RFQ) for Continuing Planning and Landscape Architectural Services for the City of Ocoee, Florida. It outlines the scope of services, submission requirements, selection process, and insurance requirements for potential contractors. The RFQ seeks firms experienced in graphical presentation of existing conditions, data analysis, master planning, conceptual design, implementation strategies, code development, and public involvement. Key evaluation criteria include qualifications, experience, understanding of scope, references, office location, and M/WBE certification. The selection process involves an evaluation committee, interviews, and recommendation to the City Commission. The City reserves the right to accept or reject any or all proposals. Insurance requirements include General Liability, Professional Liability (Design Errors and Omissions), Workers' Compensation, and Automobile Liability with specific minimum limits and coverages. The selected firm(s) will provide services on an as-needed basis through task orders. [case RFQ# 21-006] This document details the extensive qualifications and experience of Kimley-Horn and Associates, Inc. and its employees for continuing planning and landscape architecture services for the City of Ocoee, RFQ# 21-006. It lists numerous professionals with expertise in various fields including land use, zoning, land development, landscape architecture, urban design, stormwater management, streetscape, roadway design, transportation planning, traffic operations, utility infrastructure, market feasibility, fiscal analysis, and funding. The document also includes firm and staff certifications and licenses, and a list of similar projects completed by Kimley-Horn in the past five years across Florida, demonstrating their capabilities in municipal planning, infrastructure design, and community development. [51 Maguire Road; case LS-2025-006] Maguire Plaza is a proposed development consisting of three one-story flex-space commercial office buildings totaling 42,750 square feet. The project includes associated parking, stormwater management, and supporting infrastructure. The site will have access to Maguire Road with a planned future connection to Franklin Street. Utilities will be provided by the City of Ocoee. The project received recommendations for approval from the Development Review Committee and the Planning & Zoning Commission. [51 Maguire Road; case 2024-010C-108359, 2024-010C-1093510, 2024-010C-3013511, 2024-010C-3023512, 2024-010C-3033513, 2024-010C-3043514, 2024-010C-3053515, 2024-010C-3063516, 2024-010C-5013518, 2024-010C-5023519, 2024-010C-502A3519A, 2024-010C-5033520, 2024-010C-5043521] This document contains detailed engineering plans and utility information for the Maguire Plaza project. It includes grading plans, vehicular plans, utility details, and landscape plans. Specific details cover drainage structures, lift station specifications, pipe materials, and installation requirements. The project is located at 51 Maguire Road, Ocoee, FL. [51 Maguire Road, Ocoee, FL; case 2024-0013] This document details construction plans for Maguire Plaza, located at 51 Maguire Road, Ocoee, FL. The project involves the construction of three buildings totaling 42,750 SF of construction area. Building 1 is 22,500 SF (9 units), Building 2 is 11,250 SF (5 units), and Building 3 is 9,000 SF (4 units). The project includes site work, landscaping with irrigation systems, and construction of tilt-up concrete buildings with brick accents. Specific details are provided for tree root barriers, irrigation system components, and building elevations and materials. The project number is 2024-0013. Revisions to the plans occurred on 03/03/2025, 06/19/2025, and 07/10/2025. City comments were noted on 12/02/2025 and 09/08/2025.