Backup Documents

Commission Regular Meeting · 2026-07-23 · agenda_packet

The Board of County Commissioners will consider amendments to Santa Rosa County Code Section 17-36 to update Right-of-Way Permitting and Right-of-Way Construction Regulations. The specific details of the proposed amendments are not stated in this document. [Santa Rosa County Administrative Center Boardroom, 6495 Caroline Street, Milton, FL 32570] The Board of County Commissioners will consider establishing an additional 'Direct Control' area in District 2, pursuant to SRC Code Section 4-37, in response to a resident petition. The specific area is outlined on an attached map, and the purpose is to implement a leash law. [case Grant Agreement No. 26-074] Approval of a task order to OnSyte Performance, Inc. for septic conversions to Distributed Wastewater Treatment Units (DWTU), funded by a Northwest Florida Water Management District grant. [Mayo Park Pond Creek; case FWC Contract No. 25121] Approval of FWC Contract No. 25121 for reimbursement of construction costs for Mayo Park Pond Creek Bank Stabilization, not to exceed $375,000. [Navarre Beach Utilities Administrative Office] Approval of an Omni cooperative agreement with Edwards Roofing for a roof replacement at Navarre Beach Utilities Administrative Office in the amount of $57,596.59. [Santa Rosa County Sheriff's Office/Jail facility] Approval of an Omni cooperative agreement with Edwards Roofing in the amount of $639,776 to install fluid-applied roofing at the Santa Rosa County Sheriff's Office/Jail facility. [case RFQ 26-009] Approval of Amendment No. 1 to the Agreement with Jacobs Engineering Group, Inc. for RFQ 26-009, Santa Rosa County Wastewater Consulting Engineering Services, to add contract term and renewal provisions without changing compensation. [Sheriff's Administrative Complex; case RFQ 24-048, Task Order #3] Approval of Task Order #3 for RFQ 24-048 Sheriff's Administrative Complex Design with Grace Design Studios, LLC in the amount of $597,465.68 for completion of the 100% design submittal. [Norris Road, Chumuckla Highway, Pace Road, and Pace Patriot Boulevard] Approval of a road closure on Norris Road, Chumuckla Highway, Pace Road, and Pace Patriot Boulevard from 10:00 AM to 8:00 PM on December 5, 2026 (Rain Date: December 12th) for the Pace Christmas Parade. [Gulf Boulevard from Indiana Street to Navarre Beach Marine Park] Approval of a road closure on Gulf Boulevard from Indiana Street to Navarre Beach Marine Park from 1:00 PM to 3:00 PM on January 30, 2027 for the 41st Annual Navarre Krewe of Jesters Mardi Gras Parade. This document is a check register for the Board of County Commissioners, Office of Management & Budget, covering payments made between June 29, 2026, and July 12, 2026. It lists various vendors and the amounts paid to them. No specific projects, zoning changes, or development proposals are detailed. This document appears to be a payment ledger or invoice record, listing numerous vendors, check numbers, invoice numbers, payment amounts, and payment statuses. There is no information regarding specific construction projects, zoning changes, development applications, or public comments. The data consists solely of financial transactions. This document appears to be a ledger or invoice list, detailing payments made to various individuals and companies. It does not contain information about specific development projects, zoning changes, or public comments. The entries list names, invoice numbers, and amounts paid, with a date stamp indicating July 1, 2026, and a fiscal year of 2026. The payment types are listed as Manual Check or ACH. This document contains a log of system actions, primarily related to form submissions and processing, with timestamps and identifiers. It does not contain specific project details such as addresses, sizes, zoning changes, applicant names, case numbers, decisions, or public comments. The entries appear to be internal system records rather than public civic records detailing development projects. This document contains a list of links to various forms, primarily related to vendor payments and check requests, associated with Truist Operating and other unspecified vendors. There is no information regarding specific construction projects, addresses, zoning changes, project sizes, case numbers, decisions, or key dates. The document appears to be a record of financial transactions or administrative processes rather than a civic development record. This document contains a list of vendor payments and related forms, but does not contain specific project details such as addresses, project sizes, zoning changes, applicant names, case numbers, decisions, or key dates. Therefore, no specific business opportunities for contractors can be identified from this record. [09-1N-29-5431-00A00-0530 (for Hilarita Circle property); case 26 -023 Gateway Logistics Center - County Earthwork Package; 26 -032 Oriole Beach Elementary Drainage Improvements; 23 -037 MIP WWTP Equipment; FWC Grant Agreement #21366; EPA Grant 05D42125; FDEP Water Supply Grant DH022] This document contains minutes from the Board of County Commissioners meetings on May 21, 2026, and June 11, 2026. Several items were approved on the consent agenda, including the check register, minutes from previous meetings, final plats for subdivisions (Marcus Point Acres, Waterside at East Bay Phase 1, Makaira Ridge, Jubilee Phase 101A, Soundview Point Villas), a school board resolution for surtax renewal, a school speed zone enforcement contract with Altumint, Inc., funding for the City of Milton's 4th of July Riverfest event, sale of property on Hilarita Circle, a letter of support for Pensacola State College's TRIO Educational Opportunity Center Program, acceptance of a quit claim deed for Anderson Avenue, an aviation advisory committee appointment, a CDBG application for Milton Interchange Park, a contract with Site and Utility, LLC for the Gateway Logistics Center earthwork package, local event marketing sponsorship and tax capital funding grants, a contract with Roads Inc. of Northwest Florida for Oriole Beach Elementary drainage improvements, change orders and purchases for the MIP Wastewater Treatment Plant expansion, an amendment to an artificial reef construction grant, a water quality monitoring collaborative project agreement, an open cut for stormwater drainage improvements on Horace Lunsford Road, railroad crossing signal upgrade agreements, opioid abatement fund amendments, a subrecipient agreement for a water supply grant for the Point Baker Water System (including a new well and elevated tank), a subrecipient agreement with the Town of Jay for septic to sewer conversions, and adoption of the updated Santa Rosa Strategic Plan 2035. The regular agenda included discussion and approval for staff to begin developing improvements for the Tunnel Road / Quintette Road intersection, and approval of the school speed zone enforcement contract with Altumint, Inc. Public comment was heard regarding the FLOCK license plate readers and speed detection systems, with concerns about AI surveillance and data collection. This document details various county commission meetings and agenda items. Key items include a public hearing for a half-cent surtax renewal, discussions on public comment rights, approval of a letter of support for Jay Hospital, approval of a land use restriction agreement for The Haven at Pea Ridge, approval of an assumption and novation agreement for Robin Masters Estates, approval of a grant application for NAS Whiting Field Child Development Center, approval of a change order for Whiting Aviation Park Taxiway construction ($893,495.56), approval of a task order for Whiting Aviation Park Taxiway design ($69,267.00), approval to begin abatement processes for multiple properties with specific addresses, approval of a sidewalk easement for Laredo Street, approval of a change order for Woodbine & Hwy 90 Improvements ($36,196), contract renewal for Mosquito Control Monitoring and Reporting ($80,074), approval of RFQ scoring criteria for Solid Waste Engineering and Environmental Professional Services, contract with Jacobs Engineering for Water and Wastewater Continuing Engineering Services, temporary speed limit reduction on Navarre Beach Causeway, change order for Phase V Landfill Expansion Cell D (time only, 60 days added), approval of Change Order #1 for Madura Five Pump Station Rehabilitation ($28,000.00), approval of a letter of support for the Summer Meals Program, approval of a subrecipient agreement with aDoor Development for the Highway 182 Water Main Extension Project, approval of a loan for Bagdad Volunteer Fire MSBU ($92,405), approval of a support letter for West Florida Railroad Museum, approval of an amendment to an agreement with PARA, approval of purchase and installation of a shade structure for Benny Russell Park, approval of a letter of support for Opening Doors Northwest Florida, approval to begin the process of adopting NOAA Atlas 15 as a stormwater design standard, approval to direct staff to bring back actions for towing illegally-parked vehicles on county-owned properties, and approval of a task order to OnSyte Performance, Inc. for septic conversions to Distributed Wastewater Treatment Units (DWTU) funded by a Northwest Florida Water Management District grant ($1,000,000 in grant funds, $500,000 in matching funds). Public comments included concerns about the surtax renewal being piecemealed, requests for infrastructure fixes, traffic relief, and discussions on the right to free speech in public forums. A resident, Daniel Hayes, requested his properties on Justice Circle be removed from the abatement list due to medical issues and ongoing cleanup. [case 26-074] This document outlines a grant agreement between the Northwest Florida Water Management District and Santa Rosa County for a Septic to Distributed Wastewater Treatment System Program. The agreement details the scope of work, funding, invoicing, progress reporting, and various legal and compliance requirements. OnSyte Performance, LLC is identified as a key contractor for the design, installation, commissioning, and maintenance of Distributed Wastewater Treatment Units (DWTUs). The project involves homeowner contributions, site preparation, septic tank removal, DWTU installation, site restoration, and inspections. Pricing is provided per residential unit, with specific costs for DWTU installation, drain field installation, bonds, and inspection fees. Annual Operations and Maintenance (O&M) fees are also detailed. The agreement specifies payment schedules, contractor responsibilities, and potential for annual fee adjustments based on inflation or regulatory changes. The total grant funding from the District is not to exceed $1,000,000, with Santa Rosa County contributing $500,000 in match funding. The agreement period is from execution until April 30, 2028. [Generally east of Hwy. 87, south of Allentown Road, and north of the Yellow River (Blackwater River Basin project); Mayo Park along Pond Creek (Mayo Park Pond Creek Bank Stabilization project).; case NWFWMD Grant Agreement No. 26- (Blackwater River Basin project); FWC Contract No. 25121 (Mayo Park Pond Creek Bank Stabilization project).] This document outlines two distinct projects. The first is the Blackwater River Basin Septic-to-Distributed Wastewater Conversion Project in Santa Rosa County, Florida, funded by a grant of up to $1,000,000. The project aims to design, permit, construct, and operate a distributed wastewater treatment system to eliminate up to 50 septic tanks in an environmentally sensitive area. The second project involves the Mayo Park Pond Creek Bank Stabilization in Santa Rosa County, with a contract not to exceed $375,000 funded by the Florida Fish and Wildlife Conservation Commission (FWC) for east bank stabilization. This project addresses erosion and scour damage caused by Hurricane Sally. Both projects involve construction and related services. [Mayo Park; case FWC Contract No. 25121] This document outlines a contract between the Florida Fish and Wildlife Conservation Commission (FWC) and Santa Rosa County BOCC for the Pond Creek Bank Stabilization project at Mayo Park. The project involves stabilizing approximately 100 linear feet of the east bank of Pond Creek to address severe erosion, improve water quality, aquatic habitat, and floodplain function. Construction activities include grading, reshaping banks, installing stabilization structures, and revegetating with native plants. The total contract amount shall not exceed $375,000.00. The project is funded through the FWC's Aquatic Habitat Restoration and Enhancement Subsection. The County is responsible for securing all necessary permits prior to commencing work. The final invoice and all project areas must be completed by June 5, 2027. The document also details various compliance requirements, including those related to convicted vendors, scrutinized companies, discriminatory vendors, public records, federal funding (Davis-Bacon Act, Copeland Anti-Kickback Act, etc.), and employment eligibility verification (E-Verify). [6281 US-90, Milton, FL 32570; case AA - C0000035 EB - 0000155 LB - 0006783] Construction plans for 60% review for Pond Creek Bank Improvements at Mayo Park. The project involves constructing an erosion-resistant creek bank along the east bank of Pond Creek and structural additions to the sheet pile wall along the west bank of Pond Creek to prevent further erosion. The project is located at 6281 US-90, Milton, FL 32570. The total disturbed area is estimated at 0.03 acres. Mott MacDonald Florida, LLC is the engineer. The project is associated with Santa Rosa County Board of County Commissioners Public Works Department. Key dates are not stated, but the plans were issued February 2024. [Navarre Beach Utilities Administrative Office; case PIG-26-28] Santa Rosa County Board of County Commissioners approved an Omni cooperative agreement with Edwards Roofing for a roof replacement project at the Navarre Beach Utilities Administrative Office. The existing roof, replaced after Hurricane Ivan in 2005, has reached the end of its service life with ongoing leaks, including one near the electrical breaker panel posing a safety hazard. The project aims to replace the entire roof to address these issues. Funds are available in the current fiscal year budget. Following approval, the vendor will be contacted to schedule the work. Santa Rosa County is seeking to renew its Behavioral Health Transportation Plan for July 1, 2026, through 2029. This plan, mandated by Florida Statute 394.462, outlines procedures for transporting individuals in crisis due to mental or substance use conditions. Stakeholders, including Public Safety staff, law enforcement, and healthcare providers, have reviewed and recommended modifications. The plan aims to support the designated receiving system, facilitate diversion from inpatient care, provide humane transportation, divert from emergency rooms, offer alternatives to jails, and ensure treatment in the least restrictive setting. No fiscal impact is associated with this renewal. [6495 Caroline Street, Milton, Florida 32570 (County address); Santa Rosa County Sheriff's Office/Jail (Project Location); case OMNIA Partners Cooperative Contract No. R230403; Santa Rosa County's Request for Cooperative Procurement 26-24] Santa Rosa County is approving a cooperative agreement with Edwards Roofing for fluid-applied roofing installation at the Santa Rosa County Sheriff's Office/Jail. The project involves pressure washing, repairing, applying urethane and silicone coatings, sealing penetrations and seams, and includes a twelve-year manufacturer warranty. The contract amount is $639,776, funded by the Public Safety Local Option Sales Tax Program 1b. The work is to be substantially completed within 150 calendar days. [case RFQ 26-009] Santa Rosa County Board of County Commissioners approved an amendment to an agreement with Jacobs Engineering Group, Inc. for RFQ 26-009, Santa Rosa County Wastewater Consulting Engineering Services. The amendment adds contract term and renewal provisions, specifically a one-year initial term with up to four automatic one-year renewals, without changing the compensation. The original agreement was approved on June 11, 2026. This document is a Professional Consulting Services Agreement between Santa Rosa County and Jacobs Engineering Group Inc. It outlines the terms and conditions of the professional services to be provided, including clauses on subcontracting, federal and state taxes, ownership of documents, record maintenance, insurance, indemnification, successors and assigns, remedies, conflict of interest, debt, nondiscrimination, enforcement costs, notice, modification of scope of work, and miscellaneous provisions. It also details specific federal requirements such as compliance with the Clean Air Act, Federal Water Pollution Control Act, Byrd Anti-Lobbying Amendment, Work Hour and Safety Standards, Equal Employment Opportunity, Buy America Act, Davis-Bacon Act, and Federal Suspension and Debarment. The agreement specifies insurance requirements for the contractor, including Workers' Compensation, Commercial General Liability, and Business Auto Liability, with Santa Rosa County to be named as an additional insured. The agreement also emphasizes compliance with public records laws, Florida Statute Chapter 119. This document outlines regulations and procedures related to government contracts, specifically focusing on labor standards, prevailing wages (Davis-Bacon Act), domestic preferences (Buy America), prohibitions on certain telecommunications equipment, and rights to inventions made under government grants and contracts. It details requirements for contractors regarding payroll submission, record maintenance, wage payments, and compliance with labor laws. It also covers the 'Buy America' provision, requiring a preference for domestically produced goods, and the prohibition of using federal funds for certain telecommunications equipment. Furthermore, it establishes guidelines for intellectual property rights, including the ownership and licensing of inventions conceived or reduced to practice under government funding agreements, and outlines procedures for disputes and appeals related to these rights. There are no specific project details, addresses, or development proposals mentioned in this section. [case 26-009] Santa Rosa County is seeking qualifications from professional engineering firms to provide Continuing Engineering Services for its Water and Wastewater systems. The solicitation is open to all segments of the business community, including small, minority/women-owned, and disadvantaged business enterprises. Proposals are due by 10:00 am on Monday, December 22, 2025. Questions must be submitted by 12:00 pm on Monday, December 8, 2025. The County reserves the right to waive irregularities, reject bids, and award based on its best interest. This document outlines federal regulations concerning intellectual property rights for contractors and small businesses working on government-funded projects. Key areas covered include the 'Buy America' provisions requiring domestic production of materials for federally funded infrastructure projects, Equal Employment Opportunity (EEO) requirements for contractors, and the prohibition of certain telecommunications equipment. It details the rights and responsibilities of contractors regarding inventions made under government grants and contracts, including the process for determining ownership, licensing, and the exercise of 'march-in' rights by the government. The document also specifies procedures for contractor appeals of agency decisions related to patent rights and guidelines for confidentiality of submitted information. [6495 Caroline Street, Milton, Florida 32570; case RFQ No. 26-009] This document outlines the requirements for a "Santa Rosa County Water and Wastewater Continuing Engineering Services Contract" (RFQ No. 26-009). The contract is for professional utility engineering services, including administration, operation, and maintenance of water and wastewater systems. Services encompass engineering studies, design, surveys, structural and electrical design, geotechnical and environmental studies, plan development, specifications, cost estimates, contract documentation, permitting, construction inspections, contract management, and assisting with grant applications. The agreement specifies insurance requirements, including Workers' Compensation, Commercial General Liability, Business Auto Liability, and Professional Liability, with Santa Rosa County to be named as an additional insured. Vendors must submit proposals including a letter of interest, company profile, project execution plan, project experience, references, permitting and grant experience, and various sworn statements and forms. The evaluation process will consider these criteria with assigned weights. The agreement is between Santa Rosa County and a "Consultant" for services dated in 2025. This document is a Professional Consulting Services Agreement between Santa Rosa County and a Consultant. It outlines various contractual obligations, including remedies, conflict of interest policies, debt limitations, nondiscrimination clauses, enforcement costs, modification procedures for the scope of work, and miscellaneous provisions. It also details specific federal requirements related to minority/women's business enterprises, procurement of recovered materials, energy efficiency, Clean Air Act, Federal Water Pollution Control Act, federal suspension and debarment, lobbying, and contracting with the enemy. Insurance requirements and special conditions for federal projects are also specified, including adherence to the Buy America Act, Davis-Bacon Act for minimum wages, and Equal Employment Opportunity standards. The agreement emphasizes compliance with all applicable federal, state, and local laws and regulations. This document details regulations concerning labor standards, domestic preferences, and intellectual property rights for contractors and subcontractors working on government-funded projects. It outlines requirements for submitting payrolls with statements of compliance, adherence to prevailing wage rates, and the proper utilization of apprentices and trainees. It also addresses domestic sourcing preferences for goods and materials, and prohibits the use of certain telecommunications equipment and services. Furthermore, it establishes rules for the ownership and licensing of inventions made under government grants and contracts, including procedures for contractors to request greater rights and for agencies to exercise march-in rights. The document specifies definitions for terms like 'funding agreement,' 'contractor,' and 'subject invention,' and details appeal processes for contractors regarding agency decisions on patent rights. [6495 Caroline St, Milton, FL 32570; case RFQ No. 26-009] Santa Rosa County is seeking continuing engineering services for its Water and Wastewater departments. Jacobs Engineering Group Inc. has submitted a proposal for this Request for Qualifications (RFQ) No. 26-009. The company has a long history of working with Santa Rosa County, spanning over 26 years, and has provided a wide range of services including studies, surveying, design, engineering, permitting, and construction management. Jacobs highlights its success in securing over $1 billion in funding for Florida utilities and its deep local regulatory knowledge. The proposal emphasizes a local, collaborative team based in Pensacola, with support from other regional offices. Jacobs has partnered with local subconsultants Larry M. Jacobs & Associates (geotechnical services) and Ruben Surveying & Mapping (surveying services). The response deadline was December 22, 2025.