Minutes

Board of Commissioners Meeting · 2026-04-21 · minutes

Taylor County Board of County Commissioners approved the awarding of the Artificial Reefs Construction Project contract to Walter Marine for a sum not to exceed $59,998.92. The contract is effective upon execution and terminates August 30, 2026. [Site of the current Supervisor of Elections Building] Taylor County Board of County Commissioners approved the architectural design contract with Clemons Rutherford & Associates, Inc. for the New Taylor County Public Safety Complex. The project is located on the site of the current Supervisor of Elections Building and has an initial budget of $9,000,000. The scope includes a Special Needs Building, Vehicle and Equipment Storage Building, and Fleet Maintenance. [Hodges Park; case LW719] Taylor County Board of County Commissioners approved Amendment No. 3 to Agreement No. LW719 between Florida Department of Environmental Protection and Taylor County to extend the grant agreement for the renovation of Hodges Park. The extension is until November 1, 2026, with all close-out documents due by December 31, 2026. [case CDBG] Taylor County Board of County Commissioners approved the Request for Proposals (RFP) for Community Development Block Grant (CDBG) MIT and DR Grant Administration. This administration will include the preparation of environmental reviews and permitting documents. [Perry-Foley Airport; case G2V39] Taylor County Board of County Commissioners approved the extension to Grant Contract G2V39 for the construction and installation of an 80KW generator for the electrical vault at Perry-Foley Airport. The contract is extended to December 30, 2026. Taylor County Board of County Commissioners approved the proposal package and advertisement for Mosquito Control Services. Taylor County Board of County Commissioners approved a task work order with North Florida Professional Services for development/engineering review of development applications and plans. [McDaniel Road] Taylor County Board of County Commissioners approved a construction engineering and inspection services proposal from North Florida Professional Services, Inc. for the McDaniel Road Reconstruction & Resurfacing Project. [Perry-Foley Airport] Taylor County Board of County Commissioners received bids for the Taxiway Realignments Project at Perry-Foley Airport. Bids received: Anderson Columbia ($1,406,191.55 base, $325,638.48 alternate 1), Curt's Construction ($1,651,542.62 base, $291,725.00 alternate), and CW Roberts Contracting ($1,941,365.75 base, $409,880.00 alternate). A bid committee was appointed to study the bids and make recommendations. [case 26-01] Taylor County Board of County Commissioners held a public hearing and adopted Ordinance 26-01 to call a referendum election for a one-half cent school capital outlay sales surtax. Public comment included support for the surtax from David Paulk, opposition due to burden on citizens from Dan Simmons, and clarification on the tax amount from Lacey Moneyhan. The board voted to put the referendum on the ballot for public vote. [Steinhatchee Community, Taylor County, Florida; case USACE] Taylor County Board of County Commissioners received bids for the USACE Floodplain Mitigation Drainage Project in Steinhatchee Community. Bids received: Extreme Land Restoration ($2,213,902.79) and Anderson Columbia ($2,157,229.33). A bid committee was appointed to study the bids and make recommendations. [Forest Capital Hall] Tonya Benzinger of Cast and Company invited the Board to a fundraiser event on May 9, 2026, at Forest Capital Hall for 'Punchlines for Property Lines' to raise money for a new building. [Not stated (Polling locations)] Taylor County Board of County Commissioners approved license and hold harmless agreements for polling locations for the 2026 election cycle. Two polling locations changed: Blue Creek moved to Taylor Water and Sewer Office, and United Steel Workers moved to New Home Baptist Church. Dana Southerland, Supervisor of Elections, informed the Board of a special legislative session to redraw state congressional lines. If new lines are drawn, new voter registration cards will need to be sent, potentially costing $1,300.00. Taylor County Board of County Commissioners decided to readvertise for a Planning Board Attorney after discussion. Mike Hunter, Planning Board Member, suggested the attorney only be needed on an as-needed basis to save money. Taylor County Board of County Commissioners discussed the Sheriff's Office budget. Commissioner Newman noted the budget was 54% expended by the end of March and suggested negotiating with the Sheriff's Office. Commissioners Feagle, Moody, and Demps favored sticking to the original decision. Chairman English suggested the spending might be reckless. Thomas Edwards II, Pisgah Road, commented on the undersheriff's vehicle request and questioned the need for an undersheriff. Taylor County Board of County Commissioners received a draft permit update and public meeting recommendations for Foley Cellulose from Chet Thompson, Due Diligence Associates. Final comments are due by April 30, 2026. Taylor County Board of County Commissioners discussed current wildfires and county preparedness. Dan Cassel, County Fire Chief, reported a drought index of 600 on a scale of 700-750, 12 wildfire calls this year, and no need for a burn ban at this time due to community responsibility. The Board motioned to authorize the County Fire Chief to declare a burn ban if needed. [Perry-Foley Airport; case 443552-3-94-26] Taylor County Board of County Commissioners approved the Florida Department of Transportation (FDOT) Public Transportation Grant Agreement and Resolution for $500,000 for the design and construction of the Taxiways Realignment Phase 2 Project at Perry-Foley Airport. Financial Project Number: 443552-3-94-26. [Perry-Foley Airport; case 446364-1-94-26] Taylor County Board of County Commissioners approved the Florida Department of Transportation (FDOT) Public Transportation Grant Agreement and Resolution for $500,000 for the design and construction of a new hangar at Perry-Foley Airport. Funds are not expected until 2028, and a match is required. Financial Project Number: 446364-1-94-26. [Ash Street and Johnson Stripling Road] Taylor County Board of County Commissioners approved the FDOT Construction Phase Local Agency Program Agreement to construct a sidewalk along Ash Street and Johnson Stripling Road. Taylor County Board of County Commissioners discussed informational items: Grant Coordinator out until June, Purchasing Agent transferred to Building Department, Code Enforcement position open, softball field completed, and canal cleanup started. Mark Viola, on behalf of the newspaper, presented the Board with a progress addition of the newspaper on Taylor County. [201 East Green Street, Perry, FL 32347 (for Taylor County Board of County Commissioners); case LW719] This document contains two distinct agreements related to public works projects in Taylor County, Florida. The first is an Owner-Architect Agreement between Clemons, Rutherford & Associates, Inc. and an unnamed Owner, detailing compensation structures and services for a project located in Taylor County, Florida. The second is a Continuation of a Standard Grant Agreement (Agreement No. LW719) between the Florida Department of Environmental Protection and Taylor County Board of County Commissioners for the Hodges Park at Keaton Beach Renovation project. This grant agreement has been amended to extend the project completion date to November 1, 2026, and the expiration date to December 31, 2026. The scope of the renovation includes playground with shade covering, beach access, restroom facilities, parking, a new picnic facility, sand volleyball court, nature study area, security lighting, fishing pier, boardwalk, sidewalk, and native landscaping. [case LW719] This document outlines the terms and conditions for a cost reimbursement agreement, specifically detailing requirements for documentation, cost eligibility, insurance, termination, and compliance with federal and state laws. It specifies that no equipment purchases or land acquisitions will be funded under this agreement. A key requirement is a fifty percent (50%) non-federal match from the Grantee, totaling $200,000.00. The project is identified as the Hodges Park at Keaton Beach Renovation. The agreement also details provisions for subcontractors, including insurance requirements and compliance with various federal acts like the Build America, Buy America Act (BABA) if applicable. It emphasizes the importance of proper record-keeping, audits, and adherence to laws regarding unauthorized employment and scrutinized companies. [21275 Keaton Beach Dr., Perry, FL 32348-0119; case LW719] Taylor County Board of Commissioners is undertaking the Hodges Park at Keaton Beach Renovation project, located at 21275 Keaton Beach Dr., Perry, FL 32348-0119. The project involves the renovation of a playground with shade covering, beach access, restroom facilities, parking, installation of a new picnic facility, sand volleyball court, nature study signage, security lighting, fishing pier boardwalk, sidewalk, and native landscaping. The total estimated project cost is $400,000.00, with a maximum grant award of $200,000.00 and a required grantee match of $200,000.00. The project completion date is November 1, 2026. The project is funded through the Land and Water Conservation Fund Program (LWCF). [Perry-Foley Airport; case G2V39 / 436767-2] Taylor County is seeking an amendment to a Public Transportation Grant Agreement (Contract Number: G2V39, Financial Management Number: 436767-2) with the Florida Department of Transportation to extend the agreement end date from September 30, 2026, to December 31, 2026. The extension is requested due to long lead times for a generator and transfer switches for the installation of a new airfield backup generator for the Vault at Perry-Foley Airport. [case TASK ASSIGNMENT 2026-1] Taylor County has entered into a Task Assignment (2026-1) with North Florida Professional Services Inc. for professional planning services related to the review and evaluation of land development applications. This is pursuant to a Continuing Professional Services Agreement dated March 24, 2026. The services include ensuring consistency with the County's Comprehensive Plan and Land Development Code, reviewing application materials, coordinating professional reviews, conducting research, preparing reports, and attending meetings. The compensation is based on lump sum fees outlined in Exhibit A. [McDaniel Road; case CEI25 NFPS-01] Taylor County has issued a Task Order (CEI25 NFPS-01) to North Florida Professional Services, Inc. for Construction Engineering and Inspection (CEI) services for the McDaniel Road Widening and Resurfacing project. The work is authorized under an Agreement dated March 18, 2025. The compensation is on a Time Basis Method with a Not-to-Exceed amount of $186,300.00. The completion time is 220 calendar days from execution. [McDaniel Road] Taylor County has entered into a Task Order with North Florida Professional Services, Inc. for Construction Engineering Inspection (CEI) services for the resurfacing of McDaniel Road. The contract amount for these services is $186,300.00, with an estimated total project cost of $2,835,000.00 for CEI. The contract duration is 1210 calendar days. [case Ordinance No. 2026-___] Taylor County Board of County Commissioners has called for a referendum election on November 3, 2026, to approve a one-half cent School Capital Outlay Sales Surtax. If approved, the surtax will be levied for ten years, from January 1, 2027, to December 31, 2036, to fund school facility acquisition, construction, reconstruction, renovation, remodeling, and improvements, including safety, security, and technology infrastructure. Proceeds must remain in Taylor County and be shared with eligible charter schools. The surtax will be subject to independent citizens' oversight and audits. [Perry-Foley Airport; case Financial Project No: 443552-3-94-26] Taylor County Board of County Commissioners and the State of Florida Department of Transportation (FDOT) have entered into a Public Transportation Grant Agreement for the Design & Construction of the Taxiway Realignment Phase 2 at Perry-Foley Airport. The estimated total project cost is $6,250,000, with FDOT funding a maximum of $500,000 (8% of eligible cost). The agreement term is through March 31, 2029. The financial project number is 443552-3-94-26. [Perry-Foley Airport; case PFL0014389] This document outlines the terms and conditions of a Public Transportation Grant Agreement between the State of Florida Department of Transportation and Taylor County for the PERRY-FOLEY APT DESIGN & CONSTRUCT TAXIWAY REALIGNMENT PH2 project. The project involves design and construction for taxiway realignment at the Perry-Foley Airport. The total financial assistance awarded is $6,250,000.00, with $500,000.00 from State funds, $125,000.00 from Local funds, and $5,625,000.00 from Federal funds. The scope of work includes design fees, survey, geotechnical costs, permitting, construction inspection, material testing, mobilization, maintenance of traffic, erosion control, demolition, excavation, embankment, subgrade preparation, base course, surface course, pavement enhancement or reconstruction, pavement markings, airfield lighting system, signage improvements, drainage, stormwater structures, fencing and gates, and sodding. The agreement details requirements for procurement, E-Verify, indemnification, insurance (including Commercial General Liability and Railroad Protective Liability if applicable), environmental regulations, and contractor/subcontractor obligations. Specific construction requirements include adherence to Department standards, obtaining a Notice to Proceed for construction, and the use of Department-prequalified contractors and consultants for design and inspection services. The Agency is responsible for all project costs not covered by the grant and for ensuring compliance with all applicable laws and regulations. [Perry-Foley Airport; case PFL0015721] Taylor County Board of County Commissioners has adopted a resolution to enter into a Public Transportation Grant Agreement with the State of Florida Department of Transportation (FDOT) for the Design & Construction of a New Hangar at Perry-Foley Airport. The estimated project cost is $1,000,000, with FDOT funding a maximum of $500,000 (50% eligible cost). The agreement term is through June 30, 2029. [Perry-Foley Airport] This document is a Public Transportation Grant Agreement between the State of Florida Department of Transportation and an unnamed Agency for the Design & Construction of a New Hangar at Perry-Foley Airport (PFL0015721). The total financial assistance awarded is $1,000,000.00, allocated to Environmental/Design/Construction phases, with $500,000.00 from State funds and $500,000.00 from Local funds. The project scope includes consultant and design fees, survey, geotechnical costs, permitting, construction inspection, material testing, mobilization, maintenance of traffic, erosion control, demolition, pavement, drainage, utilities, power supplies, building construction, pavement marking, lighting, signage, fencing, landscaping, and security systems. The agreement details extensive requirements for audits, financial reporting, contractor qualifications, insurance, indemnification, and compliance with various state and federal regulations. It also specifies that construction work must be performed by a Department-qualified contractor and that Construction Engineering Inspection (CEI) services will be provided by a Department-qualified consultant firm, which cannot be the same as the Engineer of Record. The project is located at Perry-Foley Airport in Perry, Florida. [Ash Street from Jefferson Street to Taylor County High School, and Johnson Stripling Road from Ash Street to the high school entrance; case FPN: 435683-5-58-01, FPN: 435683-5-68-02] Taylor County Board of County Commissioners authorized the Chairperson to enter into a Local Agency Program Agreement for the Ash Street and Johnson Stripling Road Sidewalk Project. This agreement involves project oversight and construction of a sidewalk along Ash Street from Jefferson Street to Taylor County High School, and along Johnson Stripling Road from Ash Street to the high school entrance. The agreement has no financial obligations for Taylor County. The project is estimated to cost $789,084, with the Department of Transportation participating up to this amount, including Federal-aid funds. The project completion deadline is June 30, 2028. [CR136(ASH ST) FROM N. JEFFERSON ST TO CR2130(JOHNSON STRIPLING RD) AND CR2130(JOHNSON STRIPLING RD) FROM EASH ST TO HIGH SCHOOL ENTRANCE; case 435683-5-58-01 & 435683-5-68-02] This document is a Local Agency Program Agreement between the State of Florida Department of Transportation and Taylor County for a sidewalk project. The project involves constructing sidewalks along CR136 (Ash St) from N. Jefferson St to CR2130 (Johnson Stripling Rd) and along CR2130 (Johnson Stripling Rd) from Ash St to the High School Entrance. The total construction cost is $789,084.00, with an additional $11,836.00 for Construction Engineering and Inspection (CEI), totaling $800,920.00. The project is funded by federal-aid highway funds (CFDA No. 20.205). Key dates include: Right-of-Way certification by 06/08/2026, construction contract letting by 12/08/2026, and construction completion by 06/30/2028. The agreement outlines various compliance requirements for the Recipient (Taylor County) and its contractors, including audit requirements, nondiscrimination policies (Title VI, ADA), public records compliance, and insurance mandates. Contractors must comply with FHWA Form 1273 and are subject to specific restrictions regarding convicted or discriminatory vendors. The agreement also details maintenance obligations for the constructed improvements.