Amended Agenda Packet

Board of Commissioners Meeting · 2026-05-19 · agenda_packet

[201 E. GREEN STREET (Administrative Complex), 212 Tippett Drive (Michael Barnes), 17886 Phelps Road (Sharon Phelps), 306 Folsom Place (Kristina and Robert Hugger), 203 Ivy Avenue (Randolph Copeland), Perry Foley Airport] The Taylor County Board of County Commissioners will consider final payments for several home demolition and reconstruction projects funded through the HHRP program. These include projects for Michael Barnes ($75,916.80), Sharon Phelps ($92,506.00), Kristina and Robert Hugger ($93,579.00), and Randolph Copeland ($64,396.80). A change order for $3,425.00 for Sadaytril Smith's home rehabilitation is also on the agenda. Additionally, the board will review and consider approval of grant applications to the FAA for the Taxiway Realignment Project at Perry Foley Airport, including a $1,334,048.53 application for the Airport Improvement Program and a separate grant agreement for Phase 2 of the project. A new hangar construction grant application is also being considered. The board will also consider awarding the McDaniel Road Widening/Resurfacing Project and the 13th and Central USACE Floodplain Mitigation Project. Other items include final payment approval for the Courthouse parking lot improvements ($11,308.00), installation of signs at Hodges Park and Glenn Ratliff Memorial Sports Complex ($10,800), and adoption of resolutions for budget adjustments. Bids for roadside right-of-way mowing will be received. Ray Curtis will discuss building permit #30830 for Anthony Wilson at 145 Cedar Island Road. Bob Cate will provide a quarterly update. The board will discuss speed humps at the end of CR-14 and solid waste operations. [Perry Foley Airport] This document outlines the administrative and certification requirements for airport improvement projects funded by the Federal Aviation Administration (FAA). It details procedures for grant applications, budget information, indirect costs, lobbying certifications, and representations regarding land use, defaults, disabilities, consistency with local plans, consideration of local interests, consultation with users, public hearings, air and water quality, exclusive rights, and land acquisition. It also specifies budget categories for various project expenses, including administration, preliminary expenses, land acquisition, architectural and engineering fees, inspection, land development, relocation, demolition, construction, equipment, and miscellaneous items. The document includes sections on exclusions from federal participation and the proposed method of financing the non-federal share. Furthermore, it requires a program narrative statement detailing objectives, benefits, approach, geographic location, and sponsor's representative. A bid tabulation for Taxiway Realignments at Perry Foley Airport, opened on April 21, 2026, shows bids from Anderson Columbia Co., Inc., Curt's Construction, Inc., and C.W. Roberts Contracting, Inc., with estimated costs ranging from $1,127,550.00 to $2,363,845.75. A Task Order for Bid and Construction Phase Services for these Taxiway Realignments was issued to AVCON, Inc. for $99,800.00, covering bid phase services and construction administration. The document also includes certifications related to drug-free workplaces and equipment and construction contracts, emphasizing compliance with federal procurement standards and labor laws. [Perry Foley Airport] Taylor County Board of County Commissioners is seeking approval for a 2026 Airport Infrastructure Grant application to the FAA for $406,000 to fund the Taxiway Realignment Project at Perry Foley Airport. The total project cost is $427,868.42, with $17,094.74 in FDOT grant funding already secured. An additional $4,273.68 is needed. The realignment is required to comply with current FAA standards and regulations. [Perry Foley Airport, Perry, Florida] Project involves taxiway realignments at Perry Foley Airport in Perry, Florida. The project is for construction only and is part of the Airport Improvement Program. Key dates include bid opening on April 17, 2026, and bid tabulation/recommendation of award on April 29, 2026. The estimated total project cost is $2,363,845.75. AVCON, Inc. is providing bid and construction phase services for a fee of $99,800.00. Taylor County Board of County Commissioners is the sponsor. [Perry Foley Airport] Taylor County Board of County Commissioners is considering awarding the Taxiway Realignments Project at Perry Foley Airport to Anderson Columbia Co., Inc. for $1,731,830.03. This award is contingent on obtaining additional FAA funding. Three bids were received, and Anderson Columbia was the low bidder. The project includes base bid and additive alternate number 1. [McDaniel Road from Wright Road at its South end to Pisgah Road at its North end] Taylor County Board of County Commissioners is considering awarding the McDaniel Road Widening/Resurfacing Project to Anderson Columbia Co., Inc. for $2,395,370.46. This project is part of the FDOT Small County Outreach Program and involves widening and resurfacing approximately 1.3 miles of McDaniel Road. The award is contingent on funding availability, with potential state and local funding sources being explored. Four proposals were received, and Anderson Columbia was the apparent lowest responsive bidder. [13th and Central area, Steinhatchee Community; case 2024-005-OEC] Taylor County Board of County Commissioners is considering awarding the 13th and Central USACE Floodplain Mitigation Project to Anderson Columbia Co., Inc. for $2,157,229.33. This project aims to address flooding in the Steinhatchee Community using American Rescue Plan Act funding and involves drainage improvements and roadway reconstruction. The award is contingent on funding availability. Two proposals were received, and Anderson Columbia was the apparent lowest responsive bidder. [13th and Central area] The Taylor County Board of County Commissioners is considering awarding the 13th and Central USACE Floodplain Mitigation Project to Anderson Columbia Co., Inc. as the apparent lowest responsive bidder for $2,157,229.33. The project involves drainage improvements and roadway reconstruction to lessen flooding severity. Funding of $2,026,848 is available from ARPA Funding for Fiscal Year 2026/27. Bids were opened on April 21, 2026. The meeting date requested for the decision is May 19, 2026. Taylor County Emergency Management is seeking approval for four grant applications for the 2026-2027 Big Bend Healthcare Coalition Projects. The projects include a large messaging sign board, a large-scale mass casualty event preparedness initiative, a teen CERT program, and a health fair expo in multiple locations. The recommended action is to approve these submissions. These are reimbursement grants with no direct fiscal impact or match required. [Courthouse Parking Lot] The Taylor County Board of County Commissioners is considering approving $11,308.00 from the Court Facilities Fund for cleaning, sealing, replacing parking bumpers, and re-striping the Courthouse parking lot. Young Striping and Sealing provided an invoice for this work. The meeting date requested for the decision is May 19, 2026. [Hodges Park and Glenn Ratliff Taylor County Sports Complex] The Taylor County Board of County Commissioners is considering approval of a budget transfer from the General Fund-Contingency for the installation of a sign at Hodges Park and to replace the dedication sign at Glenn Ratliff Taylor County Sports Complex. The combined cost for both signs is $10,800. The sign at Hodges Park is a replacement for one destroyed by Hurricane Helene. The meeting date requested for the decision is May 19, 2026. [Plantation Road from SR-55(US19) to SR-20(US27); case G3K65 (Contract No.)] The Taylor County Board of County Commissioners is considering adopting resolutions to reflect unanticipated monies in various funds, including the SCOP Road Project (Plantation Road). The resolution for the SCOP Road Project Fund for the fiscal year ending September 30, 2026, includes adding $2,505,889 for SCOP Grant Revenue, $340,000 for Professional Services, $2,165,589 for Contractual Services, and $300 for Legal Advertising. A State-Funded Grant Agreement with the Florida Department of Transportation for the SCOP Road Project (Plantation Rd from SR-55(US19) to SR-20(US27)) has a term commencing upon execution and completion by 12/07/2028. The estimated project cost is $2,505,889.00, with the Department participating up to this amount. [case FWC Agreement #25017 (Monitoring), FWC Agreement #25016 (Construction)] The Taylor County Board of County Commissioners is considering adopting resolutions to reflect unanticipated monies in various funds, including the General Fund for the FWC Artificial Reef Monitoring and Construction Grants for the fiscal year ending September 30, 2026. The Artificial Reef Monitoring Grant is for $16,000, and the Artificial Reef Construction Grant is for $60,000. These are part of the Florida Artificial Reef Program. The FWC Agreement #25017 is for monitoring, and FWC Agreement #25016 is for construction. [Perry Foley Airport; case 3-12-0064-023-2025 (FAA AIP Project No.)] The Taylor County Board of County Commissioners is considering adopting resolutions to reflect unanticipated monies in the Airport Fund for FY26. This includes $34,500 for Airport Lease - land, designated for Airport Ops - Capital/Equipment, and $91,922 for FAA/Taxi Realign Design, designated for Contractual Services. An invoice for rental/leased space for 4,000 linear feet of inactive runway space and an access road from April 2025 to April 2026 was for $34,500. The meeting date requested for the decision is May 19, 2026. [case HM 25-10 (Contract #)] The Taylor County Board of County Commissioners is considering adopting resolutions to reflect unanticipated monies in the General Fund for the Volunteer Florida Grant (EM) in the amount of $200,000 for the fiscal year ending September 30, 2026. The grant is for Hurricane Helene and/or Hurricane Milton Recovery, with a contract total of $200,000 and a Grantee Share Total of $107,626. The grant period is December 1, 2025, to November 30, 2026. The budget transfer includes allocations for Salaries/Wages ($8,264), FICA/MED ($750), Petroleum Products ($6,000), Contractual Services ($121,986), Materials ($48,000), and Equipment <$5,000 ($15,000). Taylor County Board of County Commissioners approved budget amendments on May 19, 2026, for various funds. This includes an increase of $90,020 for the 911/PSAP Upgrade Project, an increase of $115,175 for the 911 Rural County Maintenance (Fall) Grant, and an allocation of $2,500 for the Spring Warrior Boat Ramp, including $1,000 for contractual services. Additionally, $5,000 was allocated for the FOOT Vault Generator System, $95,228 for the FDOT AVGAS Fuel Farm Project, and $50,000 for RIF/DOC Stein Coast Park Planning. A significant appropriation of $698,130 for Rehabilitation and $26,308 for Demolition/Construction related to SHIP Disaster - Idalia was approved. The Affordable Housing Fund received $100,000 cash brought forward, with $90,000 for Rehabilitation and $10,000 for Homebuyers Assistance. The Affordable Housing Fund (2022-2023 Grant) received $60,000 cash brought forward for Demolition/Construction. The General Fund budget was amended for Canal Dredging/SA Idalia with $83,533 cash brought forward for Capital/Infrastructure. The Restore Act/Stein BR Bypass and Hodges Pk Rehab received $115,009 for Contractual Services. The DOT/1st Ave & CR 361 Sidewalk Fund received $417,754 in LAP Grant Revenue, with $248,083 allocated for Contractual Services. The MSTU Fund received $7,392 for R&M - Auto. Budget shortfalls were noted for the CDBG Grant Fund ($83,787), Airport Fund ($38,400 for Taxiway design/construction), and General Fund. Taylor County Board of County Commissioners approved a budget amendment on May 19, 2026, adding $90,020 to the GENERAL FUND for the 911/PSAP Upgrade Project, with $90,020 allocated to Capital Outlay - Equipment. The agreement period is from execution or September 15, 2025, whichever is later, to June 30, 2026, with a maximum reimbursement of $90,019.80. Taylor County Board of County Commissioners approved a budget amendment on May 19, 2026, adding $115,175 to the GENERAL FUND for the 911 Rural County Maintenance (Fall) Grant, with $115,175 allocated to Capital Outlay - Equipment. The grant is for the fiscal year ending September 30, 2026. Taylor County Board of County Commissioners approved a budget amendment on May 19, 2026, allocating $2,500 to the Spring Warrior Boat Ramp. This includes $1,000 for Contractual Services, $500 for R&M Building & Grounds, $500 for General Operating Supplies, and $500 for Signs/Materials. This is for the fiscal year ending September 30, 2026. Taylor County Board of County Commissioners approved a budget amendment on May 19, 2026, allocating $5,000 to the Airport Fund for the FOOT Vault Generator System, specifically for Contractual Services. This is for the fiscal year ending September 30, 2026. Taylor County Board of County Commissioners approved a budget amendment on May 19, 2026, allocating $95,228 to the Airport Fund for the FDOT AVGAS Fuel Farm Project, specifically for Capital/Infrastructure. This is for the fiscal year ending September 30, 2026. Taylor County Board of County Commissioners approved a budget amendment on May 19, 2026, allocating $50,000 to the GENERAL FUND for RIF/DOC Stein Coast Park Planning. This includes $50,000 for Contractual Services. This is for the fiscal year ending September 30, 2026. Taylor County Board of County Commissioners approved a budget amendment on May 19, 2026, for SHIP Disaster - Idalia within the GENERAL FUND. This includes $698,130 for Rehabilitation and $26,308 for Demolition/Construction. The total amended budget for this item is $2,069,650. This is for the fiscal year ending September 30, 2026. Taylor County Board of County Commissioners approved a budget amendment on May 19, 2026, for the Affordable Housing Fund (2023-2024 Grant). This includes $100,000 cash brought forward, with $90,000 allocated for Rehabilitation and $10,000 for Homebuyers Assistance. This is for the fiscal year ending September 30, 2026. Taylor County Board of County Commissioners approved a budget amendment on May 19, 2026, for the Affordable Housing Fund (2022-2023 Grant). This includes $60,000 cash brought forward, allocated for Demolition/Construction. This is for the fiscal year ending September 30, 2026. Taylor County Board of County Commissioners approved a budget amendment on May 19, 2026, for Canal Dredging/SA Idalia within the GENERAL FUND. This includes $83,533 cash brought forward for Capital/Infrastructure. This is for the fiscal year ending September 30, 2026. Taylor County Board of County Commissioners approved a budget amendment on May 19, 2026, for the Restore Act/Stein BR Bypass and Hodges Park Rehab within the GENERAL FUND. This includes $115,009 for Contractual Services. This is for the fiscal year ending September 30, 2026. [1st Avenue South & CR361; case FPN 435683-3-58-01] Taylor County Board of County Commissioners approved a budget amendment on May 19, 2026, for the DOT/1st Ave & CR 361 Sidewalk Fund. This includes $417,754 in LAP Grant Revenue, with $248,083 allocated for Contractual Services. This is for the fiscal year ending September 30, 2026. A supplemental agreement (Supplemental No. 3, Contract No. G2V95) was executed on May 23, 2025, adding $248,083 for construction to the 1st Avenue South & CR361 Sidewalk project, which is 0.411 miles long. The total project cost is $875,377. [8999 US 19] Taylor County Board of County Commissioners approved a budget amendment on May 19, 2026, for the MSTU Fund, allocating $7,392 for R&M - Auto. This amendment reflects reimbursement received by the BCC for Taylor County Fire Rescue staffing provided at the Iron Horse Mud Ranch from October 9-11, 2025. This is for the fiscal year ending September 30, 2026. Taylor County Board of County Commissioners approved a budget amendment on May 19, 2026, to address a shortfall in the CDBG Grant Fund, reducing the budget by $83,787. This reduction impacts Demolition/Construction. This is for the fiscal year ending September 30, 2026. Taylor County Board of County Commissioners approved a budget amendment on May 19, 2026, to address a shortfall in the Airport Fund, reducing the budget by $38,400 for FOOT Design/Constr Taxiway, specifically for Capital/Infrastructure. This is for the fiscal year ending September 30, 2026. [108 North Jefferson Street, Suite 102, or P.O. Box 620, Perry, Florida 32348 (for bid submission); 201 East Green Street, Perry, Florida 32347 (for bid opening); case PO# 20261071] Taylor County is soliciting sealed bids for roadside right-of-way mowing. Bids are due by 4:00 PM on May 19, 2026, and will be opened at 6:05 PM on the same date. Bid documents can be obtained from the Clerk of Court. The County reserves the right to reject any or all bids. [Perry, Taylor County, Florida] Taylor County Board of Commissioners approved budget changes to amend the General Fund budget for the fiscal period ending September 30, 2026. The changes reflect a shortfall of monies for a particular purpose. The resolution was approved on May 19, 2026. [Perry-Foley Airport; case FDOT Grant Agreement #443552-3-94-26] Taylor County Board of County Commissioners will discuss the Florida Department of Transportation Grant Agreement #443552-3-94-26 and a resolution for the design and construction of the Taxiway Realignment Phase 2 Project at Perry-Foley Airport. The total estimated project cost is $6,250,000, with FDOT funding a maximum of $500,000 or 8% of the total project cost. The FAA requires airports to conform to a standard taxiway alignment system, and Perry-Foley Airport's taxiways are not in compliance with current FAA standards. [Perry-Foley Airport; case PFL0014389] This document is a Public Transportation Grant Agreement between the State of Florida Department of Transportation and Taylor County for the PERRY-FOLEY APT DESIGN & CONSTRUCT TAXIWAY REALIGNMENT PH2 project. The project involves design and construction for taxiway realignment, including various components such as excavation, paving, airfield lighting, signage, and drainage. The total financial assistance awarded is $6,250,000.00, with $5,625,000.00 from FAA funds, $500,000.00 from DPTO funds, and $125,000.00 from LF funds. The agreement outlines extensive terms and conditions for design, construction, insurance, indemnification, environmental compliance, and project management. Key requirements for contractors include being prequalified by the Department for work on state right-of-way, providing payment and performance bonds, and adhering to specific design and construction standards. Construction Engineering Inspection (CEI) services must be provided by a Department-prequalified consultant, separate from the design firm. The agreement specifies insurance requirements, including Commercial General Liability with limits of $1,000,000 per occurrence and $5,000,000 annual aggregate, and potentially Railroad Protective Liability Coverage if applicable. The Agency is responsible for all environmental compliance and obtaining necessary permits. The project must begin expenditures within one year of the agreement date, with potential for a one-year extension. No public comment is mentioned in this section. [Perry-Foley Airport; case 446364-1-94-26] Taylor County Board of County Commissioners is seeking approval for a Public Transportation Grant Agreement with the Florida Department of Transportation (FDOT) for the design and construction of a new hangar at Perry-Foley Airport. The project has an estimated total cost of $1,000,000, with FDOT providing a maximum of $500,000 (50% of the total project cost). The county is responsible for the remaining 50% match, which they are seeking through other grant funding sources due to fiscal constraints. FAA does not provide funding for hangars. The agreement is for the period through June 30, 2029. [Perry-Foley Airport/Perry, FL; case PFL0015721] This document is a Public Transportation Grant Agreement between the State of Florida Department of Transportation and Taylor County for the Design & Construction of a New Hangar at Perry-Foley Airport. The total financial assistance is $1,000,000.00, with $500,000.00 from the State and $500,000.00 in local matching funds. The project scope includes consultant and design fees, survey, geotechnical costs, permitting, construction inspection, material testing, mobilization, maintenance of traffic, erosion control, demolition, pavement work, drainage, utilities, power supplies, building construction (foundation, structure, roof, MEP, drainage, fire prevention), pavement marking, lighting, signage, fencing, landscaping, and security systems. The agreement outlines various terms and conditions related to construction standards, approvals, insurance, indemnification, and compliance with state and federal regulations. It specifies that the Agency (Taylor County) is responsible for hiring qualified consultants and contractors, obtaining necessary permits, and ensuring compliance with all applicable standards and laws. The Department of Transportation will issue a Notice to Proceed for the construction phase. The agreement also details requirements for payment and performance bonds, construction engineering inspection (CEI) services, and the submission of as-built plans and certifications upon completion. Specific clauses address work on the Department's right-of-way, environmental regulations, and hazard removal. The agreement is governed by Florida law, and the Department determines the forum and venue for disputes. The agreement was executed by James M. Knight, P.E., Urban Planning and Modal Administrator for the Department of Transportation, and representatives for Taylor County. This document pertains to a Grant Agreement between the State of Florida Department of Transportation and an unnamed Agency for aviation-related projects. It outlines numerous assurances and conditions the Agency must adhere to, covering areas such as airport zoning, consistency with local plans and airport master plans, financial planning, revenue expenditure, fee structures, public-private partnerships, economic nondiscrimination, air and water quality, operations and maintenance, federal funding eligibility, project implementation timelines, exclusive rights, airfield access, retention of rights and interests, consultant/contractor selection, planning projects, land acquisition, construction projects, and noise mitigation. It also includes program-specific terms for reporting on health care choices, geoengineering, weather modification, and energy policy goals. Additionally, it details contract payment requirements and audit requirements for state financial assistance. [203 Forest Park Dr, Perry, FL 32348; 1013 Riverside Dr, Steinhatchee, FL 32359] Taylor County Board of County Commissioners will consider approving guidelines and a budget for a Cold Weather Warming Center. The center will activate when temperatures drop to 27 degrees Fahrenheit or lower for 4 or more consecutive hours, factoring in wind chill. The primary location is Forest Capital Hall at 203 Forest Park Dr, Perry, FL 32348, with a secondary location in Steinhatchee Community at 1013 Riverside Dr, Steinhatchee, FL 32359. The budget is approximately $30,750 per site, covering deputy pay, county worker pay, background checks, supplies, and meals/snacks. Operations require a deputy and at least one county employee, with volunteers assisting. The center will operate from 6:30 PM with a registration window, closing by 8:30 AM the next morning unless extreme temperatures persist. No pets are allowed, except for service animals. [21239 Keaton Beach Drive, Keaton Beach, Taylor County, Florida] Taylor County Board of County Commissioners will consider approving a draft settlement agreement between the County and Ponchos Cantina & Grille, LLC, Ponchos 76, LLC, and Luis Alfonso Bautista Pulido. The agreement resolves disputes concerning permitting, construction, and operation of a business at 21239 Keaton Beach Drive, Keaton Beach, Taylor County, Florida. The County grants a variance for a setback encroachment of a pole barn structure and a floodplain management variance for restroom facilities to remain at ground level below the base flood elevation, subject to specific construction guidelines. Ponchos must submit engineered plans for floodplain compliance within 60 days and complete construction within 120 days of approval, or elevate/remove the restrooms. The agreement also addresses parking and food truck operations, acknowledging state preemption of certain regulations, and alcohol regulation, confirming the County's limited authority. Ponchos' engineer must certify the structure's design and construction compliance within 60 days. Upon approval of structural certification, Ponchos can commence business operations, including food, beverage, and alcohol service, subject to state law and ABT licensing. Both parties release claims against each other related to the disputes, contingent on the fulfillment of specified conditions within 180 days. [21239 Keaton Beach Drive] This document details a settlement agreement related to Poncho's Cantina & Grille, LLC and Ponchos 76, LLC, including exhibits for an 8COP license, ABT form, and a business operations plan for a property at 21239 Keaton Beach Drive, Keaton Beach, Taylor County, Florida. The business operations plan outlines a site layout with a pole barn, coffee truck, food truck, bar truck, outdoor seating, and restroom facilities. Separately, the Taylor County Board of County Commissioners is considering an Interlocal Agreement with the City of Perry for the distribution of local option gas tax proceeds. The agreement, effective January 1, 2027, and terminating December 31, 2031, allocates 70% of the tax proceeds to Taylor County and 30% to the City of Perry. The Board is recommended to approve this agreement on May 19, 2026. The document also provides general information on Florida's local option fuel tax ordinances and interlocal agreements.