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h. Records Retention. The Agency shall maintain an accounting system or separate accounts
This item concerns records retention for an agreement, requiring an accounting system to track funds and projects separately. All project cost records, including those from contractors and subcontractors, must be kept and available for audit for the duration of the agreement and five years after final payment. This process involves maintaining detailed financial and project documentation. The City Commission is reviewing this item, indicating it is in the early stages of the public process. While no specific construction project is detailed, the requirement for contractors and subcontractors to maintain and provide cost records suggests future work related to agreements that will necessitate this level of financial oversight. Businesses involved in future projects under this agreement, particularly those in construction and related trades, should be prepared to provide thorough documentation of their costs. Early engagement with the agency overseeing this agreement could provide insight into upcoming needs.
- Board:
- City Commission Regular Meeting
- Date:
- 2026-04-20
- Type:
- Agenda_item
h. Records Retention. The Agency shall maintain an accounting system or separate accounts
This item concerns records retention for an agreement, requiring an accounting system to track funds and projects separately. All project cost records, including those from contractors and subcontractors, must be kept and available for audit for the duration of the agreement and five years after final payment. This process involves maintaining detailed financial and project documentation. The opportunity lies in providing services related to accounting, record-keeping, and potentially auditing support to ensure compliance with these requirements. Businesses specializing in financial management and administrative support can offer their expertise early in the agreement process.
- Board:
- City Commission Regular Meeting
- Date:
- 2026-04-20
- Type:
- Agenda_item
i. Agency has selected to seek reimbursement from the Department for actual indirect
City Commission Regular Meeting listed this item on its agenda for 2026-04-20 in City of DeLand. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- City Commission Regular Meeting
- Date:
- 2026-04-20
- Type:
- Agenda_item
i. Agency has selected to seek reimbursement from the Department for actual indirect
City Commission Regular Meeting listed this item on its agenda for 2026-04-20 in City of DeLand. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- City Commission Regular Meeting
- Date:
- 2026-04-20
- Type:
- Agenda_item
i. Progress Reports . Upon request, the Agency agrees to provide progress reports to the
This item concerns a Public Transportation Grant Agreement between the State of Florida Department of Transportation and an unnamed Agency. The Agency agrees to provide progress reports to the Department in a standard format and at intervals set by the Department. The Department will be kept informed about the project's status and details. This agreement is currently under review. The scope of work involves reporting and information sharing related to a public transportation project. This early stage presents an opportunity for businesses that provide administrative support, consulting, or specialized reporting services to engage with the Agency before project details are finalized. Reaching out now allows potential contractors and service providers to understand the project's needs and position themselves for future involvement as the project progresses.
- Board:
- City Commission Regular Meeting
- Date:
- 2026-04-20
- Type:
- Agenda_item
- Applicant:
- Agency
i. Progress Reports . Upon request, the Agency agrees to provide progress reports to the
This item concerns a Public Transportation Grant Agreement between the State of Florida Department of Transportation and an unnamed Agency. The agreement requires the Agency to provide progress reports to the Department in a standard format and at intervals set by the Department. The Department will be kept informed about the project's status and details. This agreement is currently under review. The scope of work involves administrative and reporting tasks related to a public transportation project. Future phases will depend on the project's development and reporting requirements. Local businesses such as administrative support services, legal counsel, and consulting firms may find opportunities in assisting the Agency with compliance and reporting. Engaging early could provide an advantage before specific reporting formats and intervals are finalized.
- Board:
- City Commission Regular Meeting
- Date:
- 2026-04-20
- Type:
- Agenda_item
i. Require the construction work of the Project that is on the Department’s right-of-way
City Commission Regular Meeting listed this item on its agenda for 2026-04-20 in City of DeLand. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- City Commission Regular Meeting
- Date:
- 2026-04-20
- Type:
- Agenda_item
i. Require the construction work of the Project that is on the Department’s right-of-way
City Commission Regular Meeting listed this item on its agenda for 2026-04-20 in City of DeLand. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- City Commission Regular Meeting
- Date:
- 2026-04-20
- Type:
- Agenda_item
i. The Agency shall reimburse the Department a proportional amount of the proceeds
City Commission Regular Meeting listed this item on its agenda for 2026-04-20 in City of DeLand. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- City Commission Regular Meeting
- Date:
- 2026-04-20
- Type:
- Agenda_item
i. The Agency shall reimburse the Department a proportional amount of the proceeds
City Commission Regular Meeting listed this item on its agenda for 2026-04-20 in City of DeLand. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- City Commission Regular Meeting
- Date:
- 2026-04-20
- Type:
- Agenda_item
i. The terms shall remain in full force and effect throughout the useful life of facilities
City Commission Regular Meeting listed this item on its agenda for 2026-04-20 in City of DeLand. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- City Commission Regular Meeting
- Date:
- 2026-04-20
- Type:
- Agenda_item
i. The terms shall remain in full force and effect throughout the useful life of facilities
City Commission Regular Meeting listed this item on its agenda for 2026-04-20 in City of DeLand. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- City Commission Regular Meeting
- Date:
- 2026-04-20
- Type:
- Agenda_item
ii. Agency has selected to apply a de minimus rate of 15% to modified total direct costs.
City Commission Regular Meeting listed this item on its agenda for 2026-04-20 in City of DeLand. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- City Commission Regular Meeting
- Date:
- 2026-04-20
- Type:
- Agenda_item
ii. Agency has selected to apply a de minimus rate of 15% to modified total direct costs.
City Commission Regular Meeting listed this item on its agenda for 2026-04-20 in City of DeLand. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- City Commission Regular Meeting
- Date:
- 2026-04-20
- Type:
- Agenda_item
ii. Construct the Project utilizing existing Agency employees, if the Agency can
City Commission Regular Meeting listed this item on its agenda for 2026-04-20 in City of DeLand. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- City Commission Regular Meeting
- Date:
- 2026-04-20
- Type:
- Agenda_item
ii. Construct the Project utilizing existing Agency employees, if the Agency can
City Commission Regular Meeting listed this item on its agenda for 2026-04-20 in City of DeLand. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- City Commission Regular Meeting
- Date:
- 2026-04-20
- Type:
- Agenda_item
ii. The proportional amount shall be determined on the basis of the ratio of the
City Commission Regular Meeting listed this item on its agenda for 2026-04-20 in City of DeLand. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- City Commission Regular Meeting
- Date:
- 2026-04-20
- Type:
- Agenda_item
ii. The proportional amount shall be determined on the basis of the ratio of the
City Commission Regular Meeting listed this item on its agenda for 2026-04-20 in City of DeLand. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- City Commission Regular Meeting
- Date:
- 2026-04-20
- Type:
- Agenda_item
ii. There shall be no limit on the duration of the terms with respect to real property
City Commission Regular Meeting listed this item on its agenda for 2026-04-20 in City of DeLand. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- City Commission Regular Meeting
- Date:
- 2026-04-20
- Type:
- Agenda_item
ii. There shall be no limit on the duration of the terms with respect to real property
City Commission Regular Meeting listed this item on its agenda for 2026-04-20 in City of DeLand. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- City Commission Regular Meeting
- Date:
- 2026-04-20
- Type:
- Agenda_item
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