9/1/2026 Regular CC FINAL Agenda Packet Updated

City Council Regular Meeting · 2026-09-01 · agenda_packet

The document is a City Council meeting agenda and staff reports for Port Orange, Florida. It includes a proposed biosolids evaluation study for a site adjacent to the Volusia County Landfill in Daytona Beach, Florida, with a contract amount of $98,824.00. The document also includes a proposed Memorandum of Understanding with Volusia County for a biosolids facility feasibility analysis, and a proposed contract renewal with Tetra Tech, Inc. for disaster debris monitoring and grant consulting services. The document does not state a decision on these items, as they are agenda items for the September 1, 2026 meeting. The document also includes minutes from the August 19, 2026 meeting, which state approvals of other items. The document does not state a specific street address for the biosolids site, only that it is adjacent to the Volusia County Landfill in Daytona Beach, Florida. The document does not state a parcel or folio number, acreage, or zoning change. The document does not state a case number for the biosolids study, but the Tetra Tech contract is identified as CA8238. The document does not state a decision for the biosolids study or the Tetra Tech renewal, as they are agenda items. The document does not state any public comment on the biosolids study or the Tetra Tech renewal. The document does not state a business opportunity for contractors. [City of Port Orange, 1000 City Center Circle, Port Orange, FL 32129; case RFP #23-15, Contract [CA8238]] This document is a contract amendment and renewal request between the City of Port Orange and Tetra Tech, Inc. for Disaster Debris Monitoring and Grant Consulting Services. It is not a land development or construction project. The document includes a request from Tetra Tech to renew the contract for one year (September 19, 2026 to September 19, 2027) and to increase hourly rates by 3.30% based on the Employment Cost Index. The original contract term was from September 19, 2023 to September 19, 2026. The document includes a table of updated hourly rates for various service categories. No public comment or stakeholder sentiment is stated in the document. [case RFP 23-15] This document is a request for proposals (RFP) for disaster debris monitoring and grant consulting services for the City of Port Orange, Florida. It does not describe a specific development project, site, or land use change. The document outlines the scope of services for a consultant to monitor debris removal, manage load tickets, oversee disposal sites, and provide grant administration support. It includes a sample task authorization and insurance certificates for Tetra Tech, Inc. The document does not state a decision on a development project, a specific address for a project, or any public comment sentiment. The document is a collective bargaining agreement between the City of Port Orange and a police association. It does not describe a development project, site, or action. It covers terms of employment for police officers and sergeants, including management rights, employee rights, dues deduction, seniority, promotional procedures, grievances, hours of work, overtime, and holidays. No address, parcel, size, zoning change, applicant, case number, or decision is stated. [Ridgewood Avenue and Nova Road intersection (north of); 5889 Williamson Boulevard; 4901 Williamson Boulevard; Cambridge Pump Station (specific address not stated); case DCAM-26-0002; ITB #26-06; Ordinance No. 2026-9] This document is a City Council agenda packet for Port Orange, Florida, containing multiple items. The primary item is a proposed Land Development Code (LDC) text amendment (Case No. DCAM-26-0002, Ordinance No. 2026-9) initiated by Lamar Outdoor Advertising to revise standards for reconstructed billboards. The amendment would allow a reconstructed billboard height of 30 feet or the height of the existing sign, whichever is greater; allow the digital sign face area to be based on the combined area of all static sign faces removed in the same direction, up to a maximum of 380 square feet; and allow demolition and building permits to be issued concurrently. The staff recommendation is approval, subject to direction from the Planning Commission and City Council. The document also includes a City Council agenda item for an appeal of ITB #26-06 for the Cambridge Pump Station Upgrades, where Masci General Contractor, Inc. is appealing the City Manager's denial of its bid protest. The staff recommendation is to uphold the City Manager's decision. The document also contains a public records request from Masci's attorney and a formal bid protest appeal document. The document does not state a final decision on either item, as the Council meeting date is listed as 9/1/2026. Public comment sentiment is not stated in the document. [1000 City Center Circle, Port Orange, FL 32129 (City Hall, for bid submission and pre-bid conference); Cambridge pump station location is not stated; case ITB #26-06] This document is a bid protest appeal by Masci General Contractor, Inc. (MASCI) regarding ITB #26-06 for the Cambridge Station Pump Upgrades in Port Orange, Florida. The project involves construction of a new discharge structure, piping and berm, including approximately 475 feet of 54-inch DIP storm main by jack and bore under the FEC Railway and 455 feet of 72-inch PCCP storm main by open cut. The contract value for the apparent low bidder, Gregori Construction, Inc., is $14,396,600.00. MASCI's bid is $14,720,277.00. The City Manager denied MASCI's protest, and MASCI is appealing to the City Council, requesting that Gregori's bid be rejected as non-responsive and that the contract be awarded to MASCI. The document also includes a comparison to a prior project, ITB 20-16 Ridgewood Avenue Watermain Improvements, which had a contract value of $543,228.56 and was recommended for award to 51 Site Services, Inc. The document does not state a final decision on the appeal. The document is part of a City of Port Orange solicitation document, specifically the General Terms and Conditions for contracts for commodities or services. It does not describe a specific project, site, or action beyond the administrative and procedural terms for bidding. No address, parcel, size, zoning change, applicant, case number, or decision is stated. The document outlines requirements for bidders, including insurance, bonds, E-Verify, and protest procedures. No public comment or stakeholder sentiment is stated. The document is a portion of a City of Port Orange solicitation document containing general terms, conditions, and special requirements for bidding on a public works contract. It does not describe a specific project, site, or action beyond the administrative and procedural requirements for bidders. The document states a contract term of three hundred ninety-five (395) days from receipt of Notice to Proceed for substantial completion, and that funding includes FEMA reimbursement. It requires bidders to provide proof of E-Verify registration, payment and performance bonds equal to 100% of the contract amount, and a bid bond equal to 5% of the total bid. The document does not state a specific address, parcel, size, zoning change, applicant, case number, or decision. [not stated (City of Port Orange, 1000 City Center Circle, Port Orange, FL 32129 is the submission address); case ITB #26-06 CAMBRIDGE PUMP STATION UPGRADES] The document is a compilation of forms and contract templates for a City of Port Orange solicitation, specifically ITB #26-06 CAMBRIDGE PUMP STATION UPGRADES. It includes required affidavits (local business, E-Verify, debarment, foreign entities of concern, no bid response, lobbying, leased employee, workers' compensation, human trafficking) and a sample construction contract. No specific project details, such as address, size, zoning change, applicant, or decision, are provided beyond the solicitation name and the City's address for submissions (1000 City Center Circle, Port Orange, FL 32129). The document is procedural and administrative in nature, outlining bidding requirements and contract terms. The document is a procurement manual for the City of Port Orange, not a specific project record. It outlines purchasing methods, thresholds, and solicitation procedures. No specific project, address, or case number is stated. The document is a procurement and contracting policy manual for the City of Port Orange, Florida. It does not describe a specific development project, site, or action. It outlines procedures for solicitation, evaluation, award, protests, bonds, insurance, contract administration, suspension and debarment, professional services, construction projects, and specialized purchases. It includes local preference rules for Port Orange, Volusia County, and Florida businesses, with specific percentage preferences. It states that payment and performance bonds are required for construction projects before commencing work, and that the City Manager can waive this for projects estimated to cost $25,000.00 or less. It also states that all purchases more than $25,000.00 require Council approval before entering into a contract. The document does not provide a specific address, parcel, size, applicant, case number, or decision for any project. The document is a purchasing procedures manual and associated forms for the City of Port Orange, Florida. It does not describe a specific development project, site, or action. It outlines procedures for procurement, including bid requests, single/sole source justifications, waivers, change orders, and vendor applications. No specific project address, size, zoning change, applicant, case number, or decision is stated. [case ITB 26-06] Gregori Construction, Inc. opposes Masci General Contractor, Inc.'s appeal of the rejection of its bid protest for ITB 26-06, Cambridge Pump Station Upgrades. The City received bids on June 5, 2026, with Gregori's total at $14,396,600 and Masci's at $14,720,277, and both were deemed responsive. The City issued a Notice of Intent to Award to Gregori as the lowest bidder, $323,677 lower than Masci. Masci protested, the City stayed the award, and the City Manager denied the protest. Masci appealed to the City Council. Gregori requests the Council deny Masci's appeal, affirm Gregori's responsiveness and responsibility, reject Masci's proposed unstated comparative criteria, identify evidence considered, issue written findings and a final decision, and proceed with award to Gregori. Gregori's bid included three references, resumes of two professional engineers, equipment information, a bonding letter from Great American Insurance Company, and disclosed subcontractors Huxted Trenchless and Mersino/Ironclad. Gregori's bid acknowledged all five addenda and took no exceptions. Masci's protest argued it is larger, more local, and more experienced, and raised public-records allegations. Gregori rebutted with letters from the City of Melbourne, DRMP, and Norfolk Southern. The schedule for the appeal includes presentations by Masci (30 minutes), Gregori (30 minutes), rebuttal by Masci (10 minutes), City Council questions, public comments, and deliberations. The decision will be final, with 30 days to appeal to the Circuit Court of Volusia County, Florida.