9-15-2026 Regular CC Final Agenda Packet Updated

City Council Regular Meeting · 2026-09-15 · agenda_packet

[1000 City Center Circle, Port Orange, Florida 32129 (City Hall); Project located south of Shunz Road and east of Interstate 4, Port Orange, Volusia County, Florida; case ITB #26-04; DCAM-26-0002; PRZA-26-0001; DCAM-26-0004; FDOT 449770-2-58/68; VOCA-C-2026-Port Orange Police Department-00109; L0527; L0528] The document is a Regular City Council Meeting agenda and minutes for the City of Port Orange, dated September 15, 2026, and September 1, 2026. It includes multiple agenda items, bid awards, resolutions, and public hearings. The primary construction project detailed is the Reclaimed Water Reservoir Improvement Project (ITB #26-04), with a recommended award to J.D. Weber Construction Company for $2,350,772.87. The project involves constructing a ditch to connect Lake A to Lake B, raising the berm of Lake B by one foot, modifying three emergency overflow weirs, improving yard piping, and implementing electrical upgrades. The project is located south of Shunz Road and east of Interstate 4 in Port Orange, Volusia County, Florida. The document also lists other agenda items including various task authorizations, grant agreements, resolutions, and public hearings on ordinances. Public comment was noted from Angela LeDuc, a resident, who expressed opposition to Ordinance No. 2026-9 regarding billboards. The document does not state a final decision on the award of ITB #26-04, as it is an agenda item for the September 15, 2026 meeting. The document is the EJCDC C-700 Standard General Conditions of the Construction Contract, a standard form contract document. It contains no specific project, site, address, parcel, size, zoning change, applicant, case number, or decision. It is a procedural and administrative template for construction contracts, not a public civic record of a specific development project. [case ITB #26-04-CW] This document is a compilation of addenda and the Invitation to Bid for the City of Port Orange's Reclaimed Water Reservoir Improvement Project, ITB #26-04-CW. The project involves improvements to Lake A and Lake B, including constructing a ditch to connect them, raising the berm height of Lake B by one foot, modifying three emergency overflow weirs, improving yard piping, and implementing electrical upgrades. The bid due date was June 24, 2026, at 2:30 PM. A Notice of Intent to Award was dated July 9, 2026, at 1:30 PM. The document includes a schedule of unit pricing with estimated quantities for various items, including 22,000 cubic yards of embankment fill and reconstruction, 45,000 square yards of topsoil and seed, 210 linear feet of 48-inch reinforced concrete pipe, and 175 linear feet of 14-inch by 23-inch elliptical reinforced concrete pipe. It also lists allowances for gopher tortoise survey, exploration, relocation, and monitoring, and permitting. The document includes questions and answers from bidders, notably from Prime Construction Group, Inc., regarding the use of dredged material, discrepancies in the bid form, and responsibility for materials testing. The City clarified that all dredged material is unsuitable for the berm raise and must be hauled to a designated stockpile site on Shunz Road. The City also clarified that the contractor is responsible for all materials testing costs. The document does not state a specific street address for the project site, a parcel or folio number, the applicant or developer name, a final decision on the award, or a total project size in acreage. The document is a portion of a City of Port Orange procurement document, specifically the General Terms and Conditions for all contracts for commodities or services. It does not describe a specific project, site, or action beyond the administrative and procedural terms for bidding. It includes definitions, general terms, and conditions for bidders, such as requirements for insurance, bonds, and compliance with laws. No specific project, address, size, applicant, case number, or decision is stated. The document is a portion of a City of Port Orange Invitation to Bid (ITB) containing general terms and conditions, special requirements, and required forms. It does not describe a specific construction project, site, or zoning change. It outlines bidding procedures, contract terms, and compliance requirements for vendors. The contract term is stated as 395 days from receipt of Notice to Proceed for substantial completion. Bids must remain firm for 120 days. A bid bond of 5% of the total bid amount is required. A payment and performance bond equal to 100% of the contract amount is required upon award. The document does not state a specific project address, size, applicant, case number, or decision. [case Project #26-04-CW; ITB# 26-04; Task Authorization No. 12 (CA7761)] The document is a compilation of standard construction contract general conditions, a bid tabulation, an insurance certificate, and a City Council agenda item for the City of Port Orange Reclaimed Water Reservoir Improvements project. The contract general conditions do not describe a specific project site. The bid tabulation and recommendation of award identify J.D. Weber Construction Co. as the apparent low bidder for the Reclaimed Water Reservoir Improvements project (Project #26-04-CW) with a total base bid of $2,350,772.87. The City Council agenda item requests approval of Task Authorization No. 12 with Mead & Hunt, Inc. for construction phase services for the same project, for an amount not to exceed $148,422. The project is described as improving the City's reclaimed water storage and distribution system by replacing the existing interconnecting pipe between Reservoir A and Reservoir B with an open channel connection, raising the Reservoir B berm by one foot, providing approximately 15 million gallons of additional reclaimed water storage capacity, and implementing pump station piping, electrical, and control system improvements. The document does not state a specific street address, parcel, or acreage for the project. The decision on the task authorization is a recommendation for approval by the City Council at a meeting dated 9/15/2026. The bid opening date was June 24, 2026. The document does not contain public comment or stakeholder sentiment. [case Task Authorization No. 12; Project #26-04-CW; RFSQ #21-03; CA7761] This document is a proposal and Task Authorization No. 12 between the City of Port Orange and Mead & Hunt, Inc. for construction phase services (contract administration and engineer of record) for the City of Port Orange Reclaimed Water Reservoir Improvements project, Project #26-04-CW. The project involves civil, mechanical and electrical improvements at the City's reclaimed water reservoir site, including fill placement to raise the operating height of the perimeter berms, removal of the existing culvert between Ponds A & B and construction of a stabilized channel, and installation of new control panels and instrumentation. The total compensation limit is $148,422.00. The document states that on June 24, 2026, the City received six bids, with J.D. Weber Construction Co. of Ormond Beach, Florida as the apparent low bidder with a total base bid amount of $2,350,772.87. The total project duration is twelve months. The document also includes a certificate of liability insurance for Mead & Hunt, Inc. and insurance endorsements. No public comment or stakeholder sentiment is stated. The document does not state a street address for the project site, parcel/folio, acreage, or a decision by a governing body. [1000 City Center Circle, Port Orange, Florida 32129 (City of Port Orange principal place of business and fireworks display location); 421 Fayetteville Street, Suite 600, Raleigh, North Carolina 27601 (Kimley-Horn principal place of business); 4260 Amelia Plantation Court, Vero Beach, Florida 32967 (Explosive Touch Enterprises principal address); case CA9071 (fireworks contract); CA7763 (Kimley-Horn Task Authorization No. 30); RFSQ 21-03 (Kimley-Horn); RFQ PR-10 (fireworks)] The document is a City of Port Orange Council Agenda Item for approval of a contract with Explosive Touch Enterprises LLC for the annual July 4th fireworks show. The contract is for fireworks only, no drones. The contract term is an initial two years with two one-year renewals. The initial term is not to exceed $90,000. The fireworks display is to be held at 1000 City Center Circle, from the parking lot next to Soccer Field. The contract includes a 50% deposit due on or before October 31st of the current year prior to the year of the show. The recommended motion is to approve the contract and authorize the Mayor and City Clerk to execute all associated documents. The agenda item also includes a Task Authorization between the City of Port Orange and Kimley-Horn and Associates, Inc. for the Ponce Inlet Master Lift Station (LS195) Rehabilitation, with a compensation limit not to exceed $299,961.72, and a scope including evaluation of converting the existing wet pit/dry pit lift station to a submersible lift station or keeping the existing layout, final design, and replacement of approximately 4,000 linear feet of existing 8-inch force main along South Peninsula Drive between the master lift station and Inlet Harbor Rd. The document also includes a Certificate of Liability Insurance for Kimley-Horn and Associates, Inc. with the City of Port Orange as certificate holder. [1000 City Center Circle, Port Orange, FL 32129 (fireworks display location); 5889 S. Williamson Boulevard (billboard location); 5865 Ridgewood Avenue (billboard location); 1395 Dunlawton Avenue, Port Orange, FL 32129 (City contact address); 4260 Amelia Plantation Court, Vero Beach, FL 32967 (Explosive Touch address); case RFQ PK-10 / RFQ #PR-10 (fireworks); First Amendment to Billboard Relocation and Reconstruction Agreement (billboard); Resolution No. 26-38, FPN 449770-2-62-02, FDOT 449770-2-58/68, City Project CD215 (FDOT agreement)] The document is a compilation of City of Port Orange council agenda items and a fireworks display proposal. It includes a request for quote for an annual fireworks display, a first amendment to a billboard relocation agreement, and a resolution for design services. The fireworks display is for the City of Port Orange's annual July 4th event, to be held at 9:00 pm from the parking lot next to the soccer field at 1000 City Center Circle. The proposal is from Explosive Touch Enterprises, LLC, for displays in 2027, 2028, 2029, and 2030, with a total estimate of $182,250.00. The billboard amendment involves Lamar Outdoor Advertising, modifying previously approved structures at 5889 S. Williamson Boulevard and 5865 Ridgewood Avenue. The resolution approves a Locally Funded Agreement with FDOT for post design services for the Dunlawton Avenue Turn Lanes Bundle Project, with a contract amount of $4,797.00.