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27 records
Agenda for the Youth Advisory Board Meeting of 05/06/2026
This document contains the agenda for the Youth Advisory Board meeting on May 6, 2026, and minutes from the February 4, 2026 meeting. The agenda includes items such as Call to Order, Pledge of Allegiance, Approval of Minutes, Old Business (Summer Schedule), New Business (May 16th Event Preparations, Member Reports), and Adjournment. The minutes from February 4, 2026, detail discussions on Old Business including connections for non-profit organizations (WAYS for Life, Circles for Care, Indiafest, BIMDA), Instagram status, and the May Event at Field of Dreams. New Business in the minutes covered the Parks Master Plan Involvement for Tallwood, Teen Parks Survey, City Logo or Mascot discussion, and Upcoming Events. No specific construction projects or development opportunities are detailed in these documents.
- Board:
- Youth Advisory Board
- Date:
- 2026-05-06
- Type:
- Agenda
- Address:
- 3053 Fell Rd, West Melbourne, Florida (for May 6, 2026 meeting); 2285 Minton Road (for Feb 4, 2026 meeting)
City Council Budget Workshop & Regular Meeting of May 5, 2026
[2240 Minton Road, West Melbourne, FL 32904] This document is an agenda for the City Council meeting on May 5, 2026, which includes a budget workshop and regular meeting. Several action items are listed, including road patching, purchase of a bar screen, sewer plant operations agreement, and auditor services extension. The budget workshop focuses on projected revenues for Fiscal Year 2026-2027, with detailed breakdowns by fund and revenue category. The document also references a previous meeting on April 21, 2026, where budget priorities were refined and a Five-Year Capital Improvement Plan was adopted. A separate agenda item from the April 21, 2026 meeting details an agreement with D.R. Horton for Norfolk Parkway improvements, including a timeline for four-laning the road and constructing traffic signals and intersection improvements, with associated public comments regarding traffic and safety concerns. [case Resolution No. 2026-07] The City Council approved Resolution No. 2026-07, which includes an associated improvement plan and timeline benchmarks. This decision is related to development discussions involving D.R. Horton and infrastructure improvements, particularly concerning Norfolk Parkway and its intersections. Public comment highlighted concerns about traffic congestion, safety issues, and the timing of infrastructure development relative to housing construction. D.R. Horton indicated they have purchased a $1 million traffic signal component to expedite improvements and are working with the City of Melbourne on necessary approvals. The project aims to improve the level of service for the area, with phased improvements planned based on traffic studies. The approval passed unanimously. [Doherty Drive (four sections)] The City Council authorized the City Manager to enter into an agreement with Boulder Construction to mill and pave four sections of Doherty Drive. The project involves milling down 2 inches and installing 2 inches of asphalt. The total cost is $40,435.00, which will be funded from the remaining allocation in the FY26 budget for the resurfacing program. The proposal is based on a piggyback contract from St. Lucie County Roadway Surfacing, Reconstructing, and Preservation Bid No. 25-059. The four sections to be patched are: two sections at 50'x16', one section at 200'x14', and one section at 25'x22'. [case Fourth Amendment to Interlocal Agreement] The City Council approved the fourth amendment to the interlocal agreement with Brevard County for Stormwater Education and Outreach. This amendment reinstates the City of Satellite Beach as a participating agency. The original agreement was established on November 1, 2011, with subsequent amendments in 2012, 2017, and 2022. Amendment #4 allows Satellite Beach to rejoin the program, which Brevard County administers through a third party on behalf of partner agencies. This amendment has no fiscal impact on the City of West Melbourne. The scope of work includes youth and adult education activities, as well as special event participation, aimed at improving the health of the Indian River Lagoon. The City of Satellite Beach will be invoiced $4,618.35 for services. [2300 Virginia Avenue, Fort Pierce, Florida 34982-5652; case BID NO. 25-059] St. Lucie County is soliciting bids for a two-year contract with three one-year renewal options for Roadway Surfacing, Reconstruction, and Preservation. The project involves preparation and surfacing of various county roads, including associated appurtenances and final cleanup. Bids are due July 23, 2025. A mandatory pre-bid meeting was held on July 8, 2025. Boulder Construction, LLC, with an address at 4674 Dyer Blvd, Riviera Beach, Florida 33407, is the apparent bidder. The contract will be awarded to the lowest responsive and responsible bidder. The scope includes various unit price items for mobilization, maintenance of traffic, miscellaneous materials, resurfacing, reconstruction, preservation, and restoration. [case BID NO. 25-059] This document outlines the bid requirements and specifications for the 'Roadway Surfacing, Reconstruction, and Preservation' project for St. Lucie County. It details insurance requirements for contractors, including Workers' Compensation, Commercial General Liability, and Automobile Liability with specific minimum limits. The bid package must include various forms and questionnaires. The project scope involves preparing and surfacing various county roads, with a contract term of two years with three one-year renewal options. The work is broken down into three groups: General, Resurfacing/Reconstruction, and Preservation/Restoration, with numerous specific items listed under each. Key activities include mobilization, maintenance of traffic, mailbox removal/reinstallation, excavation, milling, asphalt paving (Superpave), full depth reclamation, safety edge installation, and pavement rejuvenation. The document specifies materials, equipment, construction methods, quality control testing, and acceptance criteria for each type of work. Bids are on a unit price basis, and contractors are advised to verify site conditions and quantities. The governing specifications are from the Florida Department of Transportation. This document details specifications for asphalt rejuvenating agents, micro-surfacing, and chip seals for road maintenance. It outlines material requirements, testing procedures, equipment specifications, construction methods, and quality assurance for contractors. Key performance metrics include viscosity reduction for rejuvenating agents and specific test requirements for micro-surfacing and chip seal materials. The document also specifies application rates, weather limitations, surface preparation, and traffic control measures. Payment is based on square yardage for micro-surfacing and chip seals, and per square yard for pavement rejuvenation. This document outlines technical specifications and requirements for various construction and maintenance items, including Chip Seal, Fog Seal, Cape Seal, Crack Sealing, Miscellaneous Asphalt Pavement, Concrete Curb & Gutter, Concrete Sidewalk & Driveways, Performance Turf (Sod), and Painted Pavement Markings. It details material requirements, testing procedures, equipment specifications, contractor qualifications, and payment terms for each item. Key requirements for contractors include Florida Department of Transportation (FDOT) prequalification in specific work classes, a minimum of five Cape Seal project references from Florida cities or counties within the last three years, and possession of specific equipment in Florida at the time of bidding. A three-year warranty is required for Cape Seal work. The document also includes sections on bidder qualification questionnaires, drug-free workplace confirmation, non-collusion affidavits, public construction bonds, and general conditions. This document is a section of a contract detailing general conditions for contractors and trades. It defines terms such as 'Contract Documents,' 'Contract Price,' 'Contract Time,' 'Defective Work,' 'Drawings,' 'Specifications,' and various roles like 'Contractor,' 'Consultant,' and 'Project Manager.' It outlines contractor responsibilities regarding site conditions, safety, labor, materials, equipment, permits, and clean-up. It also details procedures for submittals, modifications, and claims. The document does not describe a specific project, but rather the contractual framework for construction work. This document outlines the general conditions for contractors and subcontractors working on county projects. It details responsibilities for site use, protection of existing property, temporary heat, subcontracting procedures, county responsibilities, consultant's role, changes in work, change of contract price, delays and extensions of time, guarantees, tests and inspections, payments, suspension of work, and termination. It specifies procedures for change orders, payment applications, dispute resolution, and contractor warranties. The document also addresses liquidated damages for delays and the governing law (State of Florida). Specific project details such as address, size, zoning changes, applicant, case number, decision, and key dates are not present in this section, as it focuses on contractual terms and conditions. [case Bid No. 25-059] Boulder Construction LLC is extending its current contract with St. Lucie County Bid No. 25-059 for Roadway Surfacing, Reconstruction, and Preservation services to the City of West Melbourne. The services will be performed under the same unit pricing, terms, and conditions as the St. Lucie County contract, unless otherwise agreed upon in writing. This includes resurfacing, reconstruction, restoration, and preservation of roads. [City’s Water Reclamation facility, 2240 Minton Road, West Melbourne, Florida] The City of West Melbourne is seeking to purchase and install a new Bar Screen system at its Water Reclamation facility. Cornerstone H2O, LLC, was recommended as the vendor due to the lowest bid ($275,433.00), shorter delivery lead times, positive past experience, and a turnkey solution. The project requires a budget amendment of $275,433.00 to the Fiscal Year 2025-26 Sewer Department Machinery and Equipment fund. The existing bar screen failed and repairs were deemed impractical. [City’s water reclamation facility and sanitary sewer collection system; case Amendment No. 14] The City of West Melbourne is proposing to amend its contract with Operations Management International, Inc. (Jacobs) for the maintenance and management of the City’s water reclamation facility and sanitary sewer collection system. The proposed amendment is for contract year 2026-2027 (May 1, 2026 – April 30, 2027) with a total cost of $2,175,564.29, representing a 3.2% increase. This is a renewal of an existing, long-term contract. The City of West Melbourne is considering a one-year extension of its auditing services agreement with Carr, Riggs & Ingram, LLC for the fiscal year ending September 30, 2026. The proposed fee is $76,000, which includes the financial statement audit, CRA financial statement audit, and potential federal or state single audit. The City has been satisfied with the firm's services and wishes to maintain operational continuity.
- Board:
- City Council
- Date:
- 2026-05-05
- Type:
- Agenda
- Decision:
- Approved
- Address:
- 2240 Minton Road, West Melbourne, FL 32904
- Applicant:
- D.R. Horton
City Council Budget Workshop & Regular Meeting of May 5, 2026 minutes 2026-05-05
The City Council of West Melbourne held a workshop and a regular meeting on May 5, 2026. Key discussions and decisions included the initial projection of fiscal year 2026-2027 revenues, the approval of minutes from a previous meeting, an amendment to an interlocal agreement for stormwater education, the patching of four sections of Doherty Drive, and the purchase and installation of a new bar screen. The council also approved a one-year extension of the auditing services agreement with Carr, Riggs & Ingram, LLC. Several council members provided reports on recent events and upcoming activities.
- Board:
- City Council
- Date:
- 2026-05-05
- Type:
- Minutes
- Decision:
- Approved
- Address:
- Doherty Drive
Police Officers' Retirement Board Quarterly Meeting Agenda
The West Melbourne Business Advisory Board met on April 27, 2026. Key agenda items included a discussion on a pilot program for statues/mascots and a beautification program. The statue/mascot program aims to promote community identity and provide local entities a creative way to represent themselves. Two options were presented: a City-operated program or a Chamber of Commerce-promoted program. Both options involve a pilot program of 10 statues. The beautification program, last active in 2011, aims to recognize businesses that enhance the City's aesthetic quality. The Beautification Committee has not been active since 2023. The minutes from the January 12, 2026 meeting noted a lack of quorum, deferring votes. Old business included an update on Project Zeppelin's re-design, which involved changes to traffic routing, driveway access, and building height/footprint. New business included an explanation of Reverse Osmosis and the City's future Water Treatment Plant, with the plant expected to be fully functional by October 31, 2026. The minutes from October 27, 2025, discussed public art/themes, including murals and statues, with a focus on a potential Sandhill Crane statue as a marketing tool. Updates on the Reverse Osmosis Water Treatment Plant and the Evans Road project were also provided. Suggested topics for the next meeting included the Amazon project and park development. The meeting also addressed the Beautification Award program, noting its history and policy procedures.
- Board:
- Police Officers' Retirement Board of Trustees
- Date:
- 2026-04-29
- Type:
- Agenda
- Address:
- 2285 Minton Road, West Melbourne, FL
Business Advisory Board Meeting of Monday, April 27, 2026
The West Melbourne Business Advisory Board is reviewing a proposal for a pilot program of 10 statues/mascots to be placed throughout the city. The program aims to promote community identity and provide local entities with a creative way to represent themselves. There are two proposed options: Option A, where the City Council and City staff organize the program, and Option B, where the Chamber of Commerce promotes the program. The statues would be fiberglass and funded by the City, with businesses covering customization costs. A previous Beautification Award program existed from 2000-2011, with policies and procedures established in 2011, but has not been active since 2023. The City is also planning to purchase approximately 24 acres along Minton Road for a new City park.
- Board:
- Business Advisory Board
- Date:
- 2026-04-27
- Type:
- Agenda
- Decision:
- The Business Advisory Board is requested to make a recommendation on pursuing either Option A (City mascot program) or Option B (Chamber of Commerce mascot program).
- Address:
- 2285 Minton Road, West Melbourne, FL (for Business Advisory Board meetings); 24 acres along Minton Road (for new City park)
- Applicant:
- City of West Melbourne / or Chamber
City Council Workshop and Regular Meeting of April 21, 2026
[2240 Minton Road, West Melbourne, FL 32904] The City Council of West Melbourne is holding a regular meeting on April 21, 2026. Key agenda items include a budget workshop to refine priorities for the 2026-2027 fiscal year, a public hearing for the second reading of an ordinance updating the Five-Year Capital Improvement Plan, and an update on Norfolk Parkway Improvements. The Norfolk Parkway Improvements item involves receiving an update and adopting an associated improvement plan and timeline benchmarks for a D.R. Horton development called 'The Pines,' which will add approximately 811 homes. Other items include a presentation on the Annual Comprehensive Financial Report, confirmation of the Police Chief, and an easement agreement for Hammock Lakes Park. [Norfolk Parkway and Minton Road intersection; Norfolk Parkway and Shallow Creek Boulevard intersection; Norfolk Parkway between Minton Road and western boundary of West Melbourne; case Resolution No. 2026-07] The City of West Melbourne is approving a Norfolk Parkway Improvement Plan, which includes several traffic-related construction projects. These improvements are part of an agreement with D.R. Horton, Inc., the developer of 'The Pines' development. Key improvements include constructing a traffic signal at Norfolk Parkway and Shallow Creek Boulevard, traffic improvements at Norfolk Parkway and Minton Road (including adding an eastbound left-turn lane and optimizing signal timings), traffic improvements for Pineapple Cove Classical Academy, and a four-lane expansion of Norfolk Parkway between Minton Road and the western boundary of West Melbourne. These construction milestones are tied to the development of 'The Pines' and have specific completion timelines related to its groundbreaking or certificate of occupancy. The City Council adopted Resolution No. 2026-07, accepting the plan and requiring a performance bond from the developer. The City Manager has authority to approve extensions. All improvements are anticipated to be constructed within 8 years of the initial land development permit issuance for The Pines development. [2240 Minton Road, West Melbourne, Florida, 32904] This document is a financial report for the City of West Melbourne, Florida, for the fiscal year ending September 30, 2025. It details the city's financial position, including assets, liabilities, net position, revenues, and expenses for both governmental and business-type activities. It also includes budgetary highlights, capital asset information, and debt administration. The report indicates a net increase in net position for governmental activities by $3,057,868 and for business-type activities by $11,310,081. The city's investment in capital assets increased by approximately 14%, with significant construction-in-progress projects including a new water plant. The city issued $54 million in Water and Sewer Revenue Bonds, Series 2024D, to finance the construction of a water treatment plant. The report also notes a population increase from 18,335 in 2010 to an estimated 32,372 in 2022 and that building permits were issued for 284 homes in fiscal year 2025. There are no specific projects or development proposals detailed that would indicate direct contracting opportunities. This document is a financial statement for the City of West Melbourne, Florida, dated April 21, 2026. It details the city's accounting policies, financial position, and operational funds, including the General Fund, Community Redevelopment Agency Fund, American Rescue Plan Act (ARPA) Fund, Stormwater Fund, and Water and Sewer Fund. It outlines asset and liability management, investment strategies, and reporting of revenues and expenditures. The document also addresses prior period restatements due to accounting errors and details subsequent events and implemented accounting pronouncements. There are no specific project announcements, contractor opportunities, or public comments detailed within this financial statement. This document is a financial statement for the City of West Melbourne, Florida, for the fiscal year ending September 30, 2025. It details capital asset changes, interfund transfers, long-term debt and liabilities, and employee retirement and post-employment benefit plans. It does not contain information about specific construction projects, zoning changes, or development opportunities for contractors. The document focuses on the city's financial position and obligations. The City of West Melbourne has several active construction projects with significant outstanding commitments to contractors totaling $79,259,658 as of September 30, 2025. These include: Sheridan Road-Septic to Sewer ($8,991,305), Design/Build-New Building for Bldg/Code ($4,604,583), Conveyance and Distribution Lines Construction ($5,522,523), Water Treatment Plant - Construction ($45,276,922), Well Site Construction ($4,138,575), and Ray Bullard Water Reclamation Bio-Nutrient Removal ($10,725,750). These projects are financed by governmental and enterprise revenues, debt, and awarded grants. Additionally, on October 21, 2025, City Council approved $4,972,129 for a Community Development building adjacent to City Hall, with construction commencing in February 2026. On October 7, 2025, City Council authorized the acquisition of the approximately 25-acre Schild Property along Minton Road for $3.3 million, finalized on December 23, 2025, as part of the City’s Parks and Recreation Master Plan. This document is a financial audit report for the City of West Melbourne, Florida, for the fiscal year ended September 30, 2025. It details tax revenues, other governmental revenues, water and sewer consumption and rates, property tax rates, principal property taxpayers, property tax levies and collections, outstanding debt ratios, direct and overlapping governmental debt, pledged revenue coverage, general bonded debt, legal debt margin, demographic and economic statistics, principal employers, employees by function, operating indicators, and capital asset statistics. The report also includes an independent auditor's report on internal control over financial reporting and compliance, a schedule of findings and questioned costs, and a corrective action plan. Key findings include significant deficiencies in internal control over financial reporting related to grant revenue cutoff and recording of land donations, and significant deficiencies in internal control over compliance for federal awards related to suspension and debarment verification and reporting accuracy. The City has implemented corrective actions for these findings. The City of West Melbourne has an excess of $528,150 in unexpended building permit funds as of September 30, 2025, exceeding the average operating budget for Florida Building Code enforcement over the previous four fiscal years. This noncompliance with Florida Statutes requires the City to identify methods to reduce these balances, potentially by modifying the 2025-26 budget. Management has reduced the excess balance through operational expenditures and planned capital investment. On October 21, 2025, City Council approved a $5 million Design/Build contract with W&J Construction for a new Community Development building, which will house building code enforcement operations. Groundbreaking for this facility occurred in February 2026. Additionally, an audit adjustment was proposed to reclassify $353,276 from operating expenses to capital assets within the Water and Sewer Fund due to a timing issue with a construction management invoice received after the year-end cutoff. Management will enhance year-end closing procedures to prevent recurrence. The City's calculation of compensated absences liability under GASB Statement 101 was refined, resulting in an audit adjustment to reduce the liability and related expenses by $86,974. This document is a financial audit report for the West Melbourne – Brevard County Joint Community Redevelopment Agency for the fiscal year ended September 30, 2025. It details the agency's financial statements, internal controls, and compliance with various regulations. There are no specific construction projects, development applications, or public comments mentioned in this section of the report. The report confirms the agency complied with local government investment policies and redevelopment trust fund requirements, with one exception regarding budget submission timelines. It also notes that the agency had no employees or independent contractors during the fiscal year and no construction projects with a total cost of at least $65,000 were approved. This document is a draft management representation letter and an audit report for the West Melbourne – Brevard County Joint Community Redevelopment Agency for the year ended September 30, 2025. It details the agency's financial reporting responsibilities, internal controls, and compliance with various statutes. A key finding is that the City is not in compliance with Section 553.80, Florida Statutes, regarding the expenditure of fees collected from building permits, with the unspent portion exceeding the allowed amount. An action plan is in place to address this. The audit report indicates no significant difficulties, disagreements with management, or uncorrected misstatements. [Adjacent to Hammock Lakes Park, accessible from Glasbern Circle.] The City of West Melbourne is entering into an Easement Agreement with Hammock Lakes Homeowners Association of Brevard, Inc. for a portion of HOA property adjacent to Hammock Lakes Park. This agreement will provide the City with guaranteed access for maintenance personnel and equipment through a preferred route. The City will install approximately 150 linear feet of fence and a vehicle entry gate, with an estimated one-time cost of $12,600. The HOA will allow the City to tie into utilities on their property for electricity for security and stormwater maintenance, with a de minimis ongoing cost to the City. The HOA will also install a pedestrian access entrance at its own expense. The agreement is perpetual and non-exclusive, with specific access rights for City maintenance and emergency vehicles, and no public access.
- Board:
- City Council
- Date:
- 2026-04-21
- Type:
- Agenda
- Decision:
- Approved
- Address:
- 2240 Minton Road, West Melbourne, FL 32904
- Applicant:
- D.R. Horton, Inc.
City Council Workshop and Regular Meeting of April 21, 2026 minutes 2026-04-21
[Norfolk Parkway and Shallow Creek Boulevard intersection; Norfolk Parkway and Minton Road; Norfolk Parkway for Pineapple Cove Classical Academy; Norfolk Parkway expansion between Minton Road and western boundary of West Melbourne; Hammock Lakes Park northern entrance; case Ordinance No. 2026-06] The City Council held a workshop and regular meeting on April 21, 2026. Key discussions included refining budget priorities, approving the Five-Year Capital Improvement Plan (Ordinance No. 2026-06), and discussing Norfolk Parkway Improvements. The meeting also covered the Annual Comprehensive Financial Report and confirmed Michelle DiGiorgio as the new Police Chief. An easement agreement for Hammock Lakes Park was authorized.
- Board:
- City Council
- Date:
- 2026-04-21
- Type:
- Minutes
- Decision:
- Approved
- Address:
- Norfolk Parkway and Shallow Creek Boulevard intersection; Norfolk Parkway and Minton Road; Norfolk Parkway for Pineapple Cove Classical Academy; Norfolk Parkway expansion between Minton Road and western boundary of West Melbourne; Hammock Lakes Park northern entrance
- Applicant:
- D.R. Horton; Hammock Lakes Homeowners Association of Brevard, Inc.
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