EPCR SOFTWARE - BW MODIFICATION

Safety and Health Committee · 2026-09-08 · resolution

This is a legislative matter for a resolution authorizing a waiver of competitive bidding procedures for Contract No. BW-10321, Electronic Patient Care Reporting Software, for the Miami-Dade Fire Rescue Department. The resolution authorizes additional time of three years and expenditure authority of $1,200,000.00 for a total modified contract amount of $2,299,167.00. The contract is with Saffire Software, Inc. d/b/a MetroPCR. The item was introduced on 8/17/2026, was before the Safety and Health Committee on 9/8/2026 and forwarded to the BCC with a favorable recommendation, and is scheduled for the Board of County Commissioners on 10/6/2026 as agenda item 8P5. The current contract is scheduled to expire November 30, 2026, with a cumulative allocation of $1,029,167. If approved, the contract will expire on November 30, 2029, with a modified cumulative allocation of $2,299,167. The annualized allocation reflects an increased per-record unit price from $1.18 to a maximum of $1.27. The vendor had requested a 10% increase which was negotiated down to 7% with additional AI functionality. The impact of this item is countywide in nature. The vendor principal address is 1145 Audace Avenue, Boynton Beach, FL. The vendor principal is Josh Austin. The Division Director is Natalya Vasilyeva of the Strategic Procurement Department. The Chief of Public Safety is Arnold Palmer. The item requires a two-thirds vote. The resolution authorizes the County Mayor or designee to execute Supplemental Agreement No. 1. The contract serves as MDFR's primary electronic patient care reporting system. The document does not state a specific project site, address, parcel, acreage, or number of units. The document does not state any public comment or stakeholder sentiment.