EPCR SOFTWARE - BW MODIFICATION

Safety and Health Committee · 2026-09-08 · resolution

Miami-Dade County legislative item File Number 261449 is a Resolution before the Board of County Commissioners to waive competitive bidding procedures and authorize additional time of three years and expenditure authority of $1,200,000.00 for a total modified contract amount of $2,299,167.00 for Contract No. BW-10321, Electronic Patient Care Reporting Software, for the Miami-Dade Fire Rescue Department. The contract is with Saffire Software, Inc. d/b/a MetroPCR. The item was introduced on 8/17/2026, scheduled for the Board on 10/6/2026 as agenda item 8P, and was forwarded to the BCC with a favorable recommendation by the Safety and Health Committee on 9/8/2026. The current contract expires November 30, 2026, with a cumulative allocation of $1,029,167. If approved, the contract will expire on November 30, 2029, with a modified cumulative allocation of $2,299,167. The annualized allocation reflects an increased per-record unit price from $1.18 to a maximum of $1.27. The vendor requested a 10% increase which was negotiated down to 7% with additional AI functionality. The impact is countywide. The vendor principal address is 1145 Audace Avenue, Boynton Beach, FL. The vendor principal is Josh Austin. The Division Director is Natalya Vasilyeva of the Strategic Procurement Department. The Chief of Public Safety is Arnold Palmer. The item requires a two-thirds vote. The resolution authorizes the County Mayor or designee to execute Supplemental Agreement No. 1. The contract was awarded through Resolution No. R-676-23 on July 18, 2023, for a three-year term. The software is used to collect, reference, communicate, and exchange patient information with first responders, hospital staff, and other local agencies. It enables compliance with Chapter 401, Florida Statutes, and supports the NEMSIS data standard. The software is also compliant with EMSTARS and HIPAA. Transitioning to an alternative platform would require replacement of more than 290 County-owned Android tablets. The funding source is the Fire District FY 2025-26 Adopted Budget, Volume 2, Page 76, Contractual Services. The two percent User Access Program applies. The Small Business Enterprise measures and Local Preference do not apply. The Living Wage Ordinance does not apply. Due diligence found no adverse findings relating to contractor responsibility. No public comment or stakeholder sentiment is stated in the document.