EPCR SOFTWARE - BW MODIFICATION

Safety and Health Committee · 2026-09-08 · resolution

This is a legislative matter for a resolution to waive competitive bidding and authorize a three-year extension and $1,200,000 additional expenditure for Contract No. BW-10321, Electronic Patient Care Reporting (ePCR) Software, for the Miami-Dade Fire Rescue Department (MDFR). The contract is with Saffire Software, Inc. d/b/a MetroPCR. The current contract expires November 30, 2026, with a cumulative allocation of $1,029,167. If approved, the contract will expire November 30, 2029, with a modified cumulative allocation of $2,299,167. The item was introduced on 8/17/2026, was before the Safety and Health Committee on 9/8/2026 where it was forwarded to the BCC with a favorable recommendation, and is scheduled for the Board of County Commissioners on 10/6/2026 as agenda item 8P. The resolution requires a two-thirds vote. The scope is countywide. The vendor's principal address is 1145 Audace Avenue, Boynton Beach, FL. The vendor principal is Josh Austin. The annualized allocation reflects an increased per-record unit price from $1.18 to a maximum of $1.27. The vendor requested a 10% increase which was negotiated down to 7% with additional AI functionality. The funding source is the Fire District FY 2025-26 Adopted Budget, Volume 2, Page 76, Contractual Services. The staff recommendation is to approve the waiver and extension. The document does not state a final decision by the Board. No public comment or stakeholder sentiment is stated in the document.