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E. Supporting documentation must establish that the deliverables were received and accepted in writing
This item concerns administrative requirements for supporting documentation related to deliverables received and accepted by the Metropolitan Planning Organization (MPO) Board. It outlines the need to establish that minimum service levels, as defined in the Unified Planning Work Program (UPWP), Exhibit “A”, were met. All costs charged to the UPWP must be supported by detailed records, including payrolls, time records, invoices, contracts, or vouchers, as further detailed in Exhibit “D” for Contract Payment Requirements. This is a procedural review of existing contract and payment standards. No new construction or development is described in this item. Businesses involved in providing services or goods under UPWP contracts should ensure their documentation and invoicing practices align with these requirements.
- Board:
- [SPECIAL_EMERGENCY] Metropolitan Planning Organization (MPO) Board Meeting
- Date:
- 2026-05-05
- Type:
- Agenda_item
E. The MPO must comply with FHWA’s Conflicts of Interest requirements set forth in 23 CFR § 1.33.
[SPECIAL_EMERGENCY] Metropolitan Planning Organization (MPO) Board Meeting listed this item on its agenda for 2026-05-05 in Pasco County. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- [SPECIAL_EMERGENCY] Metropolitan Planning Organization (MPO) Board Meeting
- Date:
- 2026-05-05
- Type:
- Agenda_item
F. Bills for travel expenses specifically authorized in this Agreement shall be documented on the
[SPECIAL_EMERGENCY] Metropolitan Planning Organization (MPO) Board Meeting listed this item on its agenda for 2026-05-05 in Pasco County. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- [SPECIAL_EMERGENCY] Metropolitan Planning Organization (MPO) Board Meeting
- Date:
- 2026-05-05
- Type:
- Agenda_item
F. Exhibit “F”, Lobbying Certification for Grants, Loans, and Cooperative Agreements
The Pasco County Metropolitan Planning Organization (MPO) is entering into an agreement with the Florida Department of Transportation (FDOT) for Highway Planning and Construction. This agreement involves federal funding of $2,257,398. The MPO is required to comply with federal nondiscrimination laws in all its programs and activities, including how it selects subcontractors and procures materials and equipment. This agreement is currently under review as part of the MPO Board Meeting agenda. The work will involve ensuring compliance with federal regulations, which may lead to opportunities for legal services, administrative support, and potentially other professional services related to grant management and reporting. Businesses interested in future work related to federally funded transportation projects should engage early to understand the MPO's compliance requirements and reporting obligations.
- Board:
- [SPECIAL_EMERGENCY] Metropolitan Planning Organization (MPO) Board Meeting
- Date:
- 2026-05-05
- Type:
- Agenda_item
- Applicant:
- Pasco County MPO
F. Nothing in the Agreement shall require the MPO to observe or enforce compliance with any provision
[SPECIAL_EMERGENCY] Metropolitan Planning Organization (MPO) Board Meeting listed this item on its agenda for 2026-05-05 in Pasco County. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- [SPECIAL_EMERGENCY] Metropolitan Planning Organization (MPO) Board Meeting
- Date:
- 2026-05-05
- Type:
- Agenda_item
G. Payment shall be made only after receipt and approval of goods and services unless advance payments
This agenda item concerns the Metropolitan Planning Organization (MPO) Board Meeting in Pasco County. It outlines the terms for payment, performance standards, and corrective actions related to contracts. Specifically, it details how payments are made, what happens if performance levels are not met, and the process for addressing deficiencies. The MPO must submit a corrective action plan within sixty days if notified of issues. If the plan is not accepted, a 10% retainage may be applied to invoices until the deficiency is resolved. This item is currently under review as part of the MPO's administrative and contractual processes. The work involves administrative and legal review of contracts and performance, with potential phases including contract negotiation, performance monitoring, and corrective action implementation. Local businesses involved in legal services, business consulting, and administrative support may find opportunities related to contract compliance and performance management. Engaging early could provide insight into the MPO's contractual needs and potential service requirements.
- Board:
- [SPECIAL_EMERGENCY] Metropolitan Planning Organization (MPO) Board Meeting
- Date:
- 2026-05-05
- Type:
- Agenda_item
G. The MPO shall comply with all applicable federal guidelines, procedures, and regulations. If at any time
[SPECIAL_EMERGENCY] Metropolitan Planning Organization (MPO) Board Meeting listed this item on its agenda for 2026-05-05 in Pasco County. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- [SPECIAL_EMERGENCY] Metropolitan Planning Organization (MPO) Board Meeting
- Date:
- 2026-05-05
- Type:
- Agenda_item
H. An invoice submitted to the Department involving the expenditure of metropolitan planning funds (“PL
This item concerns the process for reviewing and paying invoices for metropolitan planning funds. The Metropolitan Planning Organization (MPO) Board is involved in this process. Federal law requires the Department of Financial Services to review and issue payment for these invoices within 15 business days of receipt. If an invoice is incomplete, it will be returned to the MPO, and the 15-day clock restarts when a corrected invoice is received. Disputes over invoice amounts can be handled by stating the dispute and paying only the undisputed amount, or by submitting a separate invoice for the disputed amount. This item is currently under review as part of the MPO's financial processes. The scope of work involves administrative review, financial processing, and dispute resolution related to planning funds. This early stage in the administrative process means that contractors, suppliers, and service providers involved in financial management and administrative support could find opportunities. Reaching out now, before specific payment processes or vendor selections are finalized, could offer an advantage.
- Board:
- [SPECIAL_EMERGENCY] Metropolitan Planning Organization (MPO) Board Meeting
- Date:
- 2026-05-05
- Type:
- Agenda_item
H. The MPO:
[SPECIAL_EMERGENCY] Metropolitan Planning Organization (MPO) Board Meeting listed this item on its agenda for 2026-05-05 in Pasco County. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- [SPECIAL_EMERGENCY] Metropolitan Planning Organization (MPO) Board Meeting
- Date:
- 2026-05-05
- Type:
- Agenda_item
I. Records of costs incurred under the terms of this Agreement shall be maintained and made available
[SPECIAL_EMERGENCY] Metropolitan Planning Organization (MPO) Board Meeting listed this item on its agenda for 2026-05-05 in Pasco County. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- [SPECIAL_EMERGENCY] Metropolitan Planning Organization (MPO) Board Meeting
- Date:
- 2026-05-05
- Type:
- Agenda_item
I. This Agreement may be executed in one or more counterparts, each of which shall be deemed an
[SPECIAL_EMERGENCY] Metropolitan Planning Organization (MPO) Board Meeting listed this item on its agenda for 2026-05-05 in Pasco County. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- [SPECIAL_EMERGENCY] Metropolitan Planning Organization (MPO) Board Meeting
- Date:
- 2026-05-05
- Type:
- Agenda_item
J. The MPO must timely submit invoices and documents necessary for the close out of the UPWP. Within
[SPECIAL_EMERGENCY] Metropolitan Planning Organization (MPO) Board Meeting listed this item on its agenda for 2026-05-05 in Pasco County. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- [SPECIAL_EMERGENCY] Metropolitan Planning Organization (MPO) Board Meeting
- Date:
- 2026-05-05
- Type:
- Agenda_item
J. The Parties agree to comply with s.20.055(5), F.S., and to incorporate in all subcontracts the obligation
[SPECIAL_EMERGENCY] Metropolitan Planning Organization (MPO) Board Meeting listed this item on its agenda for 2026-05-05 in Pasco County. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- [SPECIAL_EMERGENCY] Metropolitan Planning Organization (MPO) Board Meeting
- Date:
- 2026-05-05
- Type:
- Agenda_item
K. The Department’s performance and obligation to pay under this Agreement is also contingent upon
[SPECIAL_EMERGENCY] Metropolitan Planning Organization (MPO) Board Meeting listed this item on its agenda for 2026-05-05 in Pasco County. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- [SPECIAL_EMERGENCY] Metropolitan Planning Organization (MPO) Board Meeting
- Date:
- 2026-05-05
- Type:
- Agenda_item
K. This Agreement and any claims arising out of this Agreement shall be governed by the laws of the
[SPECIAL_EMERGENCY] Metropolitan Planning Organization (MPO) Board Meeting listed this item on its agenda for 2026-05-05 in Pasco County. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- [SPECIAL_EMERGENCY] Metropolitan Planning Organization (MPO) Board Meeting
- Date:
- 2026-05-05
- Type:
- Agenda_item
L. In the event this Agreement is in excess of $25,000 and has a term for a period of more than one year,
This item concerns a standard legal clause that must be included in certain contracts by the Metropolitan Planning Organization (MPO) Board. Specifically, if an agreement is over $25,000 and lasts more than one year, a Florida Statute section regarding budgeted funds must be incorporated. This statute requires confirmation that funds are available before entering into such contracts and states that contracts violating this are void. This is a procedural requirement for future agreements, not a project itself. The MPO Board is reviewing this standard clause. No construction or development work is described. Therefore, no specific contractors, suppliers, or service providers are currently being sought for this particular agenda item.
- Board:
- [SPECIAL_EMERGENCY] Metropolitan Planning Organization (MPO) Board Meeting
- Date:
- 2026-05-05
- Type:
- Agenda_item
M. Disallowed Costs: In determining the amount of the payment, the Department will exclude all UPWP
This item concerns a financial agreement between the Metropolitan Planning Organization (MPO) and the Department regarding costs associated with the Unified Planning Work Program (UPWP). The Department will not pay for costs incurred by the MPO before the agreement's start date, costs not in the approved budget, or costs for services not approved in writing. If audits find ineligible work for which the MPO was reimbursed, the Department can deduct those amounts from future payments. The MPO must also repay the Department for any amounts that become ineligible due to the MPO's actions or omissions, such as missing or incomplete documentation. This process is currently under review as part of an agreement. While no direct construction work is described, this agreement impacts financial management and oversight of planning activities. Businesses involved in providing services or goods under the UPWP should be aware of these financial terms and ensure all contractual and documentation requirements are met to avoid disallowed costs. Early engagement with the MPO regarding UPWP activities may be beneficial to understand compliance requirements.
- Board:
- [SPECIAL_EMERGENCY] Metropolitan Planning Organization (MPO) Board Meeting
- Date:
- 2026-05-05
- Type:
- Agenda_item
- Applicant:
- MPO
N. If, after UPWP completion, any claim is made by the Department resulting from an audit or for work or
This item concerns a policy planning agreement between the State of Florida Department of Transportation and the Metropolitan Planning Organization (MPO) for Pasco County. The agreement outlines procedures for handling claims that may arise from audits or work performed under the agreement. Specifically, if the MPO owes money to the Department after an audit, the Department can deduct that amount from future payments owed to the MPO for other work. This policy is currently under review as part of the UPWP completion process. While no specific construction project is detailed, this agreement sets the framework for financial and contractual matters related to transportation planning initiatives. Contractors, suppliers, and service providers involved in future MPO projects should be aware of these financial procedures. Understanding these terms early can help businesses navigate potential contractual requirements and payment processes.
- Board:
- [SPECIAL_EMERGENCY] Metropolitan Planning Organization (MPO) Board Meeting
- Date:
- 2026-05-05
- Type:
- Agenda_item
O. Indirect Costs: A state or federally approved indirect cost rate may be applied to the Agreement. If the
[SPECIAL_EMERGENCY] Metropolitan Planning Organization (MPO) Board Meeting listed this item on its agenda for 2026-05-05 in Pasco County. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- [SPECIAL_EMERGENCY] Metropolitan Planning Organization (MPO) Board Meeting
- Date:
- 2026-05-05
- Type:
- Agenda_item
[SPECIAL_EMERGENCY] Pasco Metropolitan Planning Organization (MPO) Board Meeting Agenda - May 5, 2026
The Pasco County Metropolitan Planning Organization (MPO) met on Tuesday, May 5, 2026. The MPO approved the Consolidated Planning Grant (CPG) for FY 2027 - FY 2028. Public comment was restricted to action items on the agenda. The meeting was held at the Pasco County Historic Courthouse, 2nd Floor Boardroom, 37918 Meridian Avenue, Dade City, FL 33525.
- Board:
- [SPECIAL_EMERGENCY] Metropolitan Planning Organization (MPO) Board Meeting
- Date:
- 2026-05-05
- Type:
- Agenda
- Decision:
- Approve
- Address:
- 37918 Meridian Avenue, Dade City, FL 33525
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