[SPECIAL_EMERGENCY] Pasco Metropolitan Planning Organization (MPO) Board Meeting Agenda Packet - May 5, 2026

Agenda items

• 1. Authority: The MPO and the Department have authority to enter into this Agreement pursuant to 23 U.S.C.
  • Legal Services
  • Office & Business Support Services
• 1. Clerk's Office / Board Records to retain one (1) original.
• 1. Consolidated Planning Grant Fiscal Years 2027-2028
  • Engineering & Architecture
  • Business Consulting
  • Legal Services
  • Government Authority
• 1. Temporarily withhold cash payments pending correction of the deficiency by the MPO
• 10. General Requirements:
• 11. Compensation and Payment:
• 12. Procurement and Contracts of the MPO:
• 13. Audit Reports: The administration of resources awarded through the Department to the MPO by this
  • Accounting & Tax
  • Legal Services
• 14. Termination or Suspension: The Department may, by written notice to the MPO, suspend any or all of the
  • Legal Services
  • Engineering & Architecture
  • Building & Industrial Supply
  • General Contractor
  • Admin Services (Other)
• 15. Remedies: Violation or breach of Agreement terms by the MPO shall be grounds for termination of the
• 16. Conflict and Dispute Resolution Process: This section shall apply to conflicts and disputes relating to matters
• 17. Compliance with 49 CFR Part 26: T o t h e extent required by law, comply, and have your consultants and
• 18. Compliance with Laws and Regulations:
• 19. Restrictions, Prohibitions, Controls, and Labor Provisions: During the performance of this Agreement, the
• 2. Disallow (deny both use of funds and any applicable matching credit for) all or part of
• 2. Electronically to:
• 2. Purpose of the Agreement: The purpose of this Agreement is for the Department to provide Federal financial
  • Engineering & Architecture
  • Business Consulting
  • Office & Business Support Services
• 20. Miscellaneous Provisions:
• 21. Exhibits: The following Exhibits are attached and incorporated into this Agreement:
• 3. Consolidated Planning Grant (CPG): The Department began participating in the Consolidated Planning Grant
  • Engineering & Architecture
  • Business Consulting
  • Government Authority
• 3. Wholly or partly suspend or terminate the Federal award;
• 4. Initiate suspension or debarment proceedings as authorized under 2 CFR Part 180 and
• 4. Scope of Work: The UPWP, Exhibit “A”, constitutes the Scope of Work for this Agreement, including the
• 5. Budgetary Ceiling: The total budgetary ceiling for the UPWP is $2,257,398. The budget, including tasks, is
  • Engineering & Architecture
  • Business Consulting
• 5. Withhold further Federal awards for the UPWP or program;
• 6. Non-federal Share: It is the policy of the Department to fulfill the non-federal share or “soft match” with toll
  • Legal Services
  • Engineering & Architecture
  • Accounting & Tax
  • Government Authority
• 6. Take other remedies that may be legally available.
• 7. Term of Agreement: This Agreement shall have a term of two (2) years. This Agreement shall begin on the
  • Legal Services
  • Engineering & Architecture
  • Business Consulting
  • Office & Business Support Services
• 8. Renewals and Extensions: This Agreement shall not be renewed or extended.
• 9. Amendments: Amendments may be made during the term of this Agreement. Any Amendment must be in
• A. A person or affiliate who has been placed on the convicted vendor list following a conviction for a public
• A. Amendments and Modifications to the UPWP: Revisions to the UPWP shall require either an
• A. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
• A. Exhibit “A”, UPWP
• A. In addition to reviews of audits conducted in accordance with 2 CFR Part 200, Subpart F – Audit
  • Legal Services
  • Accounting & Tax
• A. Initial Resolution: The affected Parties to this Agreement shall, at a minimum, ensure the attempted
• A. The Department shall reimburse the MPO for costs incurred to perform services satisfactorily during a
  • Accounting & Tax
  • Business Consulting
  • Office & Business Support Services
• A. The MPO shall complete the UPWP with all practical dispatch in a sound, economical, and efficient
• A. The MPO shall comply and require its consultants and subconsultants to comply with all terms and
  • Legal Services
  • Business Consulting
  • Office & Business Support Services
• A. The procurement, use, and disposition of real property, equipment and supplies shall be consistent with
• B. Exhibit “B”, Federal Financial Assistance (Single Audit Act)
• B. Federal-aid funds shall not participate in any cost which is not incurred in conformity with applicable
• B. Have not, within a three-year period preceding this proposal, been convicted of or had a civil judgment
• B. In accordance with Section 287.134, F.S., an entity or affiliate who has been placed on the
• B. It is specifically agreed between the Parties executing this Agreement that it is not intended by any of
• B. It is understood and agreed by the Parties that participation by the Department in a project as part of the
  • Engineering & Architecture
  • Legal Services
• B. Resolution by Senior Agency Official: If the conflict remains unresolved, the conflict shall be resolved
• B. The MPO shall comply with the “Certification Regarding Debarment, Suspension, Ineligibility and
• B. The MPO, a non-Federal entity as defined by 2 CFR Part 200.1, as a subrecipient of a Federal award
• C. An entity or affiliate who has had its Certificate of Qualification suspended, revoked, denied or have
• C. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal,
• C. Exhibit “C”, Title VI/Nondiscrimination Assurances
• C. In no event shall the making by the Department of any payment to the MPO constitute or be construed
• C. Invoices shall be submitted by the MPO in detail sufficient for a proper pre-audit and post-audit based
• C. Resolution of Conflict by the Agency Secretary: If the conflict is not resolved through conflict
  • Legal Services
  • Office & Business Support Services
• C. The MPO shall comply with and require its consultants and contractors to comply with applicable federal
• C. The MPO shall retain sufficient records demonstrating its compliance with the terms of this Agreement
• C. The MPO’s financial management system must comply with the requirements set forth in 2 CFR §
• C. Title VI Assurances: The MPO will comply with all the requirements imposed by Title VI of the Civil
  • Legal Services
  • Business Consulting
  • Office & Business Support Services
• D. Exhibit “D”, Contract Payment Requirements
• D. Have not, within a three-year period preceding this certification, had one or more public transactions
  • Legal Services
• D. If any provision of this Agreement is held invalid, the remainder of this Agreement shall not be affected.
• D. Neither the MPO nor any of its contractors and consultants or their subcontractors and subconsultants
  • Legal Services
  • Engineering & Architecture
  • General Contractor
• D. Restrictions on Lobbying The MPO agrees that to no federally-appropriated funds have been paid, or
  • Legal Services
• D. The Department will honor requests for reimbursement to the MPO for eligible costs in the amount of
• E. By execution of the Agreement, the MPO represents that it has not paid and, also agrees not to pay,
• E. Exhibit “E”, Debarment and Suspension Certification
• E. No member or delegate to the Congress of the United States shall be admitted to any share or part of
• E. Supporting documentation must establish that the deliverables were received and accepted in writing
  • Legal Services
  • Accounting & Tax
  • Business Consulting
  • Office & Business Support Services
• E. The MPO must comply with FHWA’s Conflicts of Interest requirements set forth in 23 CFR § 1.33.
• F. Bills for travel expenses specifically authorized in this Agreement shall be documented on the
• F. Exhibit “F”, Lobbying Certification for Grants, Loans, and Cooperative Agreements
  • Legal Services
  • Accounting & Tax
  • Office & Business Support Services
  • Business Consulting
• F. Nothing in the Agreement shall require the MPO to observe or enforce compliance with any provision
• G. Payment shall be made only after receipt and approval of goods and services unless advance payments
  • Legal Services
  • Business Consulting
  • Office & Business Support Services
• G. The MPO shall comply with all applicable federal guidelines, procedures, and regulations. If at any time
• H. An invoice submitted to the Department involving the expenditure of metropolitan planning funds (“PL
  • Accounting & Tax
  • Legal Services
  • Office & Business Support Services
• H. The MPO:
• I. Records of costs incurred under the terms of this Agreement shall be maintained and made available
• I. This Agreement may be executed in one or more counterparts, each of which shall be deemed an
• J. The MPO must timely submit invoices and documents necessary for the close out of the UPWP. Within
• J. The Parties agree to comply with s.20.055(5), F.S., and to incorporate in all subcontracts the obligation
• K. The Department’s performance and obligation to pay under this Agreement is also contingent upon
• K. This Agreement and any claims arising out of this Agreement shall be governed by the laws of the
• L. In the event this Agreement is in excess of $25,000 and has a term for a period of more than one year,
  • Legal Services
• M. Disallowed Costs: In determining the amount of the payment, the Department will exclude all UPWP
  • Legal Services
  • Accounting & Tax
  • Business Consulting
• N. If, after UPWP completion, any claim is made by the Department resulting from an audit or for work or
  • Legal Services
  • Accounting & Tax
  • Government Authority
• O. Indirect Costs: A state or federally approved indirect cost rate may be applied to the Agreement. If the
• a. Tania Gorman, Executive Director, Pasco MPO - tgorman@pascocountyfl.net
• a. withholding of payments to the contractor under the Agreement until the contractor complies, and/or
• b. Keontra Campbell, Planning Manager, Pasco MPO - kcampbell@pascocountyfl.net
• b. cancellation, termination or suspension of the Agreement, in whole or in part.
  • Accounting & Tax
  • Legal Services
  • Office & Business Support Services
• c. Laurie Schaediger, Business Compliance & Contracts Manager,
• d. Sean Hoffman, Planner I, Pasco MPO, shoffman@pascocountyfl.net
• e. Suzanne Ziegler, Governtment Liason Manager, FDOT- D7, suzanne.ziegler@dot.state.fl.us
• f. Janina Elkin, Public Transortation Director, GoPasco, jelkin@gopasco.com
• g. Ashley Crespo, Business & Compliance Manager, GoPasco, acrespo@gopasco.com
• i. Amendments to the UPWP
  • Legal Services
  • Engineering & Architecture
  • Government Authority
• i. Identification, in its accounts, of all Federal awards received and expended and the Federal
• i. In the event the MPO expends a total amount of Federal awards equal to or in excess of the
  • Accounting & Tax
  • Legal Services
• i. The MPO shall allow public access to all documents, papers, letters, or other material subject
  • Legal Services
  • Office & Business Support Services
• i. shall utilize the U.S. Department of Homeland Security’s E-Verify system to verify the
• ii. Accurate, current, and complete disclosure of the financial results of each Federal award or
• ii. In addition, the MPO shall comply with the requirements of Section 119.0701, F.S.
• ii. In connection with the audit requirements, the MPO shall fulfill the requirements relative to the
• ii. Modifications to the UPWP
• ii. shall expressly require any contractor, consultant, subcontractors and subconsultants
  • Legal Services
  • Business Consulting
  • General Contractor
• iii. If the MPO makes a modification to the UPWP budget, then the MPO shall immediately send
  • Engineering & Architecture
  • General Contractor
  • Building & Industrial Supply
• iii. In the event the MPO expends less than the threshold established by 2 CFR Part 200, Subpart
• iii. Records that identify adequately the source and application of funds for federally-funded
• iv. Effective control over, and accountability for, all funds, property, and other assets.
• iv. The MPO must electronically submit to the Federal Audit Clearinghouse (FAC) at
• s. 273.02, F.S., for subsequent transfer to the State.
  • Legal Services
  • Accounting & Tax
  • Business Consulting
• v. Comparison of expenditures with budget amounts for each Federal award.
• v. Within six months of acceptance of the audit report by the FAC, the Department will review the
• vi. As a condition of receiving this Federal award, the MPO shall permit the Department, or its
• vi. Written procedures to implement the requirements of § 200.305 Payment.
• vii. The Department’s contact information for requirements under this Section is as follows:
• vii. Written procedures for determining the allowability of costs in accordance with Subpart E—