Agenda v2
Commission Committee Meeting · 2026-04-21 · agenda
This document is an agenda for the Santa Rosa County Commissioner Committee Meeting on Tuesday, April 21, 2026. It lists various items for approval or denial, including budget amendments, contract awards, lease renewals, and infrastructure acceptance. Several items represent potential business opportunities for contractors and trades. Specifically, the agenda includes a budget amendment for signalization improvements on Highway 90 ($500,000), acceptance and maintenance of infrastructure for Makaira Ridge (173-lot subdivision), a change order for an Artificial Reef Project with Walter Marine, LLC, a contract award for Green Waste Processing and Grinding (ITB 26-020) to Jimmie Crowder Excavating and Land Clearing, Inc. (not-to-exceed $900,000), an amendment to a Public Transportation Grant Agreement for Peter Prince Airport, renewal of an FBO lease with Milton Aviation Partners dba Peter Prince Aviation Center, LLC, renewal of a Livestock Collection and Boarding Agreement with J & W Cotton Farms, installation of speed tables on John Hamm Road ($19,021), an agreement with ARC of the Emerald Coast for litter removal, a cooperative purchase with CXT Precast Concrete Products for a bathroom building at Lenny James Tolbert Memorial Park ($107,553.79), renewal of pest control services with Rocky's Termite & Pest Control (annual not to exceed $56,944), a contract with Uniti Fiber GulfCo LLC for Library eRate Circuit Services (not to exceed $75,000), a subrecipient agreement with Holley Navarre Water System for septic to sewer conversions ($3,464,505), a contract award to Site and Utility, LLC for the Administrative Parking Lot Project (ITB 26-010) ($619,691), and the purchase of a brush truck for Jay Volunteer Fire ($261,034). The agenda also includes a sublease for Santa Rosa Medical Center and the adoption of a Local Mitigation Strategy Plan. Public comment is not detailed in this agenda.
Agenda items
- 1) Administration - Ballot Language for Existing Half-Cent Surtax Renewal
- 1) Administration - Ballot Language for Existing Half-Cent Surtax Renewal
- 1) Check Register
- 1) Check Register
- 1) Checking the System for Award Management at website: http://www.sam.gov.
- 1) Commissioner Smith - Acceleration of Highway 90 Improvements
- General Contractor
- Site Prep, Grading & Hardscape
- Utilities (Sub)
- Concrete & Masonry
- Building & Industrial Supply
- 1) Engineering - Makaira Ridge Acceptance and Maintenance of Infrastructure
- General Contractor
- Site Prep, Grading & Hardscape
- Concrete & Masonry
- Plumbing
- Electrical
- HVAC & Climate Control
- Roofing
- Building & Industrial Supply
- Real Estate Development
- Engineering & Architecture
- 1) Engineering - Makaira Ridge Acceptance and Maintenance of Infrastructure
- General Contractor
- Site Prep, Grading & Hardscape
- Building & Industrial Supply
- Engineering & Architecture
- Real Estate Development
- 1) Facilities - Bathroom for Lenny James Tolbert Memorial Park
- Concrete & Masonry
- General Contractor
- Plumbing
- Electrical
- Building & Industrial Supply
- Engineering & Architecture
- Landscaping & Lawn Service
- 1) Facilities - Bathroom for Lenny James Tolbert Memorial Park
- General Contractor
- Concrete & Masonry
- Plumbing
- Electrical
- Site Prep, Grading & Hardscape
- Building & Industrial Supply
- 1) Fair Housing Month Proclamation
- 1) Fair Housing Month Proclamation
- 1) In Memory of Elizabeth Baskerville Major
- 1) In Memory of Elizabeth Baskerville Major
- 1) Minutes
- 1) Prayer
- 1) Prayer
- 1) The contract requires procurement of $10,000 or more of a designated item during the fiscal year; or
- 1) Upcoming Meetings
- Government Authority
- 1) Upcoming Meetings
- 1. (a) Traditionally there have been no conditions imposed by the government on research performers while using
- Legal Services
- Business Consulting
- Office & Business Support Services
- 1. Lessor and Lessee have entered into a ground sublease dated October 28, 2002(“the
- 1. Master Lessor and Lessor acknowledge and agree that the MOB brings substantial
- 1. The Contractor agrees to provide (insert name of state agency or local or Indian tribal government), (insert
- 10) Environmental - FDEP Grant Agreement No. 23SR1-A3 for the Navarre Beach Re-nourishment Project
- Government Authority
- Engineering & Architecture
- Site Prep, Grading & Hardscape
- Landscaping & Lawn Service
- Utilities (Sub)
- 10. In the event of any default or claimed default under the Master Lease by Lessor,
- 11) Public Works - Florida Historical Marker Application Ratification
- Site Prep, Grading & Hardscape
- Concrete & Masonry
- Construction (Other)
- Government Authority
- 11. Notwithstanding the provisions of the Master Lease pertaining to condemnation
- Legal Services
- Lending & Credit
- Real Estate Development
- Commercial Brokerage
- Property Management
- 12) Facilities - Public Services Roof Improvements
- Roofing
- General Contractor
- Building & Industrial Supply
- 12. This Agreement and its provisions shall be binding on and inure to the benefit of
- Legal Services
- Real Estate Development
- Title & Settlement Services
- 13) Facilities - Renewal of Chumuckla Barrel Racing Association, Inc. Agreement
- Event Planning & Rentals
- Landscaping & Lawn Service
- General Contractor
- Building & Industrial Supply
- Cleaning & Janitorial
- Legal Services
- Accounting & Tax
- Government Authority
- 2) Add-on: Utility Easement Donation for the Eglin RIBS (Rapid Infiltration Basins) Project
- Site Prep, Grading & Hardscape
- Utilities (Sub)
- 2) Check Register
- 2) Collecting a certification statement similar to the Certification of Offeror/Bidder Regarding Debarment,
- 2) County Attorney - Sublease for Santa Rosa Medical Center
- Legal Services
- Real Estate Development
- Commercial Brokerage
- Engineering & Architecture
- Building & Industrial Supply
- Site Prep, Grading & Hardscape
- General Contractor
- Concrete & Masonry
- Electrical
- HVAC & Climate Control
- Painting & Flooring
- Plumbing
- Roofing
- Drywall & Insulation
- Windows, Doors & Glass
- 2) County Attorney - Sublease for Santa Rosa Medical Center
- Real Estate Development
- Legal Services
- Engineering & Architecture
- 2) Environmental - Time-Only Change Order for Artificial Reef Project
- Construction (Other)
- Trucking & Freight
- Building & Industrial Supply
- Government Authority
- 2) Environmental - Time-Only Change Order for Artificial Reef Project
- Construction (Other)
- Utilities (Sub)
- Building & Industrial Supply
- Trucking & Freight
- Engineering & Architecture
- Government Authority
- 2) Minutes
- 2) Minutes
- 2) Removed Facilities - Pest Control Services Contract Renewal
- Pest Control
- 2) Removed Facilities - Pest Control Services Contract Renewal
- Pest Control
- 2) Sheriff's Office Rodeo Update
- 2) Sheriff's Office Rodeo Update
- 2) The contractor has procured $10,000 or more of a designated item using Federal funding during the
- 2) Upcoming Apr 23: Pace High School NJROTC Nationals Proclamation
- 2) Upcoming Apr 23: Pace High School NJROTC Nationals Proclamation
- 2. Bid Instructions, Submittal Requirements, and General Requirements
- Site Prep, Grading & Hardscape
- Waste Management
- Building & Industrial Supply
- Engineering & Architecture
- Legal Services
- 2. Master Lessor ratifies its consent to the Lease by Lessor and Lessee and by
- 2. The Contractor agrees to permit any of the foregoing parties to reproduce by any means whatsoever or to
- 2. The term of the Ground Lease is for an initial period of fifty (50) years which
- 3) Budget Amendment 2025-49 for Regional Transportation Planning Organization
- Electrical
- Lighting & Low-Voltage Systems
- Site Prep, Grading & Hardscape
- Utilities (Sub)
- Engineering & Architecture
- Building & Industrial Supply
- 3) Budget Amendment 2025-49 for Regional Transportation Planning Organization
- Utilities (Sub)
- Electrical
- Lighting & Low-Voltage Systems
- Site Prep, Grading & Hardscape
- Engineering & Architecture
- Building & Industrial Supply
- Government Authority
- 3) County Attorney - Approval of FACT Settlement Bailey C.S. v. Santa Rosa County Approval of FACT
- 3) Environmental - ITB 26-020 Green Waste Processing and Grinding Contract Award
- Site Prep, Grading & Hardscape
- Waste Management
- Building & Industrial Supply
- General Contractor
- Mining & Extraction
- 3) Environmental - ITB 26-020 Green Waste Processing and Grinding Contract Award
- Site Prep, Grading & Hardscape
- Waste Management
- Building & Industrial Supply
- General Contractor
- Engineering & Architecture
- Government Authority
- 3) IT - Library eRate Circuit Services Contract
- Utilities (Sub)
- Lighting & Low-Voltage Systems
- Building & Industrial Supply
- IT Services & Cybersecurity
- Engineering & Architecture
- Office & Business Support Services
- 3) IT - Library eRate Circuit Services Contract
- Lighting & Low-Voltage Systems
- IT Services & Cybersecurity
- Engineering & Architecture
- Building & Industrial Supply
- Office & Business Support Services
- 3) Inserting a clause or condition in the covered transaction with the lower tier contract.
- Legal Services
- Accounting & Tax
- Business Consulting
- Engineering & Architecture
- Commercial & Business Insurance
- Office & Business Support Services
- 3) Upcoming Apr 23: American Legion Post 78- Young Patriots
- 3) Upcoming Apr 23: American Legion Post 78- Young Patriots
- 3) Upcoming Apr 23: National Donate Life Month Proclamation
- 3) Upcoming Apr 23: National Donate Life Month Proclamation
- 3. FEDERAL LANGUAGE
- Legal Services
- Business Consulting
- Building & Industrial Supply
- Construction (Other)
- 3. Master Lessor hereby agrees that, although there is no debt currently encumbering
- 3. Pursuant to the Ground Lease, the Property shall be used for the operation of
- General Contractor
- Carpentry & Cabinetry
- Concrete & Masonry
- Drywall & Insulation
- Electrical
- HVAC & Climate Control
- Painting & Flooring
- Plumbing
- Roofing
- Site Prep, Grading & Hardscape
- Building & Industrial Supply
- Real Estate Development
- Engineering & Architecture
- Medical Practice
- 3. The Contractor agrees to provide the FEMA Administrator or his authorized representatives access to
- 4) OMB - Digital Connectivity Technology Program Grant Amendment BB246
- 4) OMB - Digital Connectivity Technology Program Grant Amendment BB246
- 4) Peter Prince Airport - Public Transportation Grant Agreement Amendment
- Government Authority
- General Contractor
- Site Prep, Grading & Hardscape
- Concrete & Masonry
- Electrical
- Plumbing
- HVAC & Climate Control
- Roofing
- Painting & Flooring
- Drywall & Insulation
- Windows, Doors & Glass
- Building & Industrial Supply
- Real Estate Development
- Engineering & Architecture
- Business Consulting
- 4) Peter Prince Airport - Public Transportation Grant Agreement Amendment
- Government Authority
- Logistics & Warehousing
- General Contractor
- Building & Industrial Supply
- Engineering & Architecture
- Legal Services
- 4) Soil Conservation - Big Eddy Gully Sedimentation & Reduction Project
- Site Prep, Grading & Hardscape
- Engineering & Architecture
- 4. Hilliard moved approval of Ground Sub-lease at Santa Rosa Medical Center for
- General Contractor
- Site Prep, Grading & Hardscape
- Concrete & Masonry
- Electrical
- HVAC & Climate Control
- Plumbing
- Roofing
- Painting & Flooring
- Drywall & Insulation
- Building & Industrial Supply
- Real Estate Development
- Engineering & Architecture
- Landscaping & Lawn Service
- 4. In compliance with the Disaster Recovery Act of 2018, the (write in name of the non- federal entity) and
- General Contractor
- Building & Industrial Supply
- Legal Services
- Engineering & Architecture
- Site Prep, Grading & Hardscape
- Concrete & Masonry
- Electrical
- Plumbing
- HVAC & Climate Control
- Roofing
- Painting & Flooring
- Drywall & Insulation
- Carpentry & Cabinetry
- Landscaping & Lawn Service
- 4. Master Lessor hereby agrees that as long as Lessee performs all of the terms,
- 4. This Memorandum is not intended to cover all of the terms and conditions of the
- Site Prep, Grading & Hardscape
- General Contractor
- Concrete & Masonry
- Painting & Flooring
- Electrical
- Plumbing
- HVAC & Climate Control
- Building & Industrial Supply
- Real Estate Development
- Engineering & Architecture
- Landscaping & Lawn Service
- 5) OMB - Local Mitigation Strategy (LMS) Plan 2026–2030 Adoption
- 5) OMB - Local Mitigation Strategy (LMS) Plan 2026–2030 Adoption
- Legal Services
- Engineering & Architecture
- Government Authority
- 5) Peter Prince Airport - FBO Lease Renewal
- Legal Services
- Business Consulting
- Government Authority
- 5) Peter Prince Airport - FBO Lease Renewal
- Building & Industrial Supply
- General Contractor
- Site Prep, Grading & Hardscape
- Construction (Other)
- Durable Goods Wholesale
- Transportation (Other)
- Engineering & Architecture
- Real Estate Development
- Commercial Brokerage
- Waste Management
- Marine Services & Boat Repair
- Other Services (Misc)
- 5) Request for Tree Mitigation Waiver - East Milton Water
- Government Authority
- Utilities (Sub)
- Site Prep, Grading & Hardscape
- Building & Industrial Supply
- 5. Upon the request of Lessee at all reasonable times during the term of the Lease ,
- 6) Economic Development – Job Growth Grant Application — SRC East Industrial Park
- General Contractor
- Site Prep, Grading & Hardscape
- Utilities (Sub)
- Building & Industrial Supply
- Engineering & Architecture
- 6) OMB - Holley Navarre Water System Subrecipient Agreement
- Utilities (Sub)
- General Contractor
- Site Prep, Grading & Hardscape
- Building & Industrial Supply
- Engineering & Architecture
- 6) OMB - Holley Navarre Water System Subrecipient Agreement
- Utilities (Sub)
- General Contractor
- Site Prep, Grading & Hardscape
- Building & Industrial Supply
- Real Estate Development
- Engineering & Architecture
- Waste Management
- 6) Public Safety - Livestock Collection and Boarding Agreement
- Ranching & Livestock
- Trucking & Freight
- Pet Services
- Government Authority
- 6) Public Safety - Livestock Collection and Boarding Agreement
- Ranching & Livestock
- Trucking & Freight
- Government Authority
- 6. With respect to Hazardous Materials, as defined in the Lease, on the Ground Leased
- 7) Administration - FDOT License Agreement
- Site Prep, Grading & Hardscape
- Concrete & Masonry
- Construction (Other)
- Building & Industrial Supply
- Engineering & Architecture
- Government Authority
- 7) OMB - ITB 26-010 Administrative Parking Lot Project- Grant Funded
- Site Prep, Grading & Hardscape
- Utilities (Sub)
- Concrete & Masonry
- Painting & Flooring
- Building & Industrial Supply
- 7) OMB - ITB 26-010 Administrative Parking Lot Project- Grant Funded
- Site Prep, Grading & Hardscape
- Utilities (Sub)
- Concrete & Masonry
- General Contractor
- Building & Industrial Supply
- 7) Public Works - John Hamm Rd. Speed Tables
- Site Prep, Grading & Hardscape
- Concrete & Masonry
- Building & Industrial Supply
- 7) Public Works - John Hamm Rd. Speed Tables
- Site Prep, Grading & Hardscape
- Concrete & Masonry
- Construction (Other)
- Government Authority
- 7. Master Lessor and Lessor agree that upon any termination of the Lease, including
- 8) Engineering - South Santa Rosa Sports Complex Change Order 4
- Engineering & Architecture
- General Contractor
- 8) OMB - Jay Volunteer Fire Brush Truck
- Building & Industrial Supply
- Construction (Other)
- Government Authority
- 8) OMB - Jay Volunteer Fire Brush Truck
- Building & Industrial Supply
- General Contractor
- Construction (Other)
- Government Authority
- 8) Public Works - Litter Removal Agreement
- Waste Management
- Cleaning & Janitorial
- Legal Services
- 8) Public Works - Litter Removal Agreement
- Waste Management
- 8. Master Lessor hereby certifies that as of the date hereof; (a) Master Lessor is the
- 9) Environmental - FDEP Grant Agreement No. 22SR1-A3 for the Navarre Beach Re-nourishment Project
- Site Prep, Grading & Hardscape
- Engineering & Architecture
- Business Consulting
- Landscaping & Lawn Service
- 9. In the event it becomes necessary for a Lender, or its agents, to enter upon the
- II. Bid Instructions, Submittal Requirements, and General Requirements
- III. FEDERAL LANGUAGE ................................ ................................ ............
- IV. Insurance ................................ ................................ ..............................
- R. Justin Hill
- Legal Services
- Title & Settlement Services
- Real Estate Development
- General Contractor
- Carpentry & Cabinetry
- Concrete & Masonry
- Drywall & Insulation
- Electrical
- HVAC & Climate Control
- Lighting & Low-Voltage Systems
- Painting & Flooring
- Plumbing
- Restoration & Waterproofing
- Roofing
- Site Prep, Grading & Hardscape
- V. Scope of Work ................................ ................................ ......................
- VI. Pricing Table ................................ ................................ .........................
- VII. Vendor Questionnaire and Submission ................................ .................
- a) Keep and maintain public records required by
- a) Not reasonably available within a timeframe providing for compliance with the contract performance
- a. 2 CFR. 25.110
- a. Carrier rating shall be A.M. best rating of B++V or better.
- a. Compliance with Regulations: The Contractor
- a. Contractor shall submit an invoice to the
- a. Premises/operations liability
- a. Santa Rosa County must be included as an additional insured on all coverages related to the contractor's work.
- a. Vehicles owned by the Contractor or its employees
- a. Withholding payments to the Contractor under
- b) Fails to meet reasonable contract performance requirements; or
- b) Upon request from the County’s custodian of
- b. 2 CFR Part 170 (including Appendix A), 180, 200 (including Appendixes), and 3000
- b. Cancelling, terminating, or suspending the
- General Contractor
- Legal Services
- Commercial & Business Insurance
- Building & Industrial Supply
- Office & Business Support Services
- b. Disbursement- There are no reimbursable
- b. Nondiscrimination: The Contractor, with regard
- b. Products/completed operations liability
- b. Santa Rosa County must receive written notice at least 30 days before any cancellation or change of any insurance policy.
- b. Vehicles rented or leased by the Contractor for the performance of the contract
- c) Ensure that public records that are exempt or
- c) Is only available at an unreasonable price.
- c. Contractual liability
- c. Executive Orders 12549 and 12689
- c. Payment Schedule. Invoices received from the
- c. Santa Rosa County shall be named as additional insured on all policies except Workers' Compensation.
- c. Solicitations for Subcontracts, including
- c. The contractor is responsible for ensuring that all subcontractors comply with the same insurance requirements.
- c. Vehicles operated by the Contractor or its employees but not owned, rented, or leased by them
- d) Upon completion of the contract, transfer, at no
- Site Prep, Grading & Hardscape
- General Contractor
- Legal Services
- Building & Industrial Supply
- Waste Management
- Engineering & Architecture
- d. 41 CFR s. 60-1(a) and (d)
- d. Availability of Funds. The County’s performance
- Legal Services
- General Contractor
- Building & Industrial Supply
- Office & Business Support Services
- Commercial & Business Insurance
- d. Information and Reports: The Contractor will
- Legal Services
- Accounting & Tax
- Business Consulting
- Office & Business Support Services
- d. Liability for independent contractors
- d. These are the minimum requirements that may be modified depending on the nature and risk of the work.
- e. Consolidated Appropriations Act, 2021, Public Law 116-260 related to salary limitations
- Site Prep, Grading & Hardscape
- Waste Management
- e. Sanctions for Noncompliance: In the event of a
- i. In the event of termination, all finished and
- i. Withholding payments to the Contractor
- ii. Cancelling, terminating, or suspending the
- General Contractor
- Building & Industrial Supply
- Legal Services
- Commercial & Business Insurance
- Admin Services (Other)
- ii. Notwithstanding the foregoing, the Contractor
- Legal Services
- Office & Business Support Services
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