Agenda v2
Commission Regular Meeting · 2026-04-23 · agenda
This document is an agenda for the Santa Rosa County Regular Meeting on April 23, 2026. It includes various consent and regular agenda items, with several items representing business opportunities for contractors and trades. Key items include budget amendments for signalization improvements, acceptance of infrastructure for a subdivision, change orders for an artificial reef project, contracts for green waste processing, grant agreement amendments for an airport, lease renewals, service agreements for livestock and litter removal, a cooperative purchase for a park bathroom, a contract for library circuits, grant amendments for digital connectivity and mitigation plans, a subrecipient agreement for septic to sewer conversions, a contract for administrative complex parking lot improvements, purchase of a brush truck for a fire department, and installation of speed tables on a county road. The meeting location is the Santa Rosa County Administrative Center Board Room, 6495 Caroline Street, Milton.
Agenda items
- 1) American Legion Post 78- Young Patriots
- 1) American Legion Post 78- Young Patriots
- 1) Check Register
- 1) Check Register
- 1) Checking the System for Award Management at website: http://www.sam.gov.
- 1) Commissioner Smith - Acceleration of Highway 90 Improvements
- Site Prep, Grading & Hardscape
- Utilities (Sub)
- General Contractor
- Building & Industrial Supply
- Engineering & Architecture
- Real Estate Development
- Title & Settlement Services
- 1) Minutes
- 1) Pace High School NJROTC Nationals Proclamation
- 1) Pace High School NJROTC Nationals Proclamation
- 1) Prayer - Pastor David Lewis of New Life Baptist Church
- 1) Prayer - Pastor David Lewis of New Life Baptist Church
- 1) Public Works - John Hamm Rd. Speed Tables
- Site Prep, Grading & Hardscape
- Concrete & Masonry
- Construction (Other)
- Government Authority
- 1) Public Works - John Hamm Rd. Speed Tables
- Site Prep, Grading & Hardscape
- Concrete & Masonry
- Construction (Other)
- Government Authority
- 1) The contract requires procurement of $10,000 or more of a designated item during the fiscal year; or
- 1) Upcoming Meetings
- 1) Upcoming Meetings
- 1. (a) Traditionally there have been no conditions imposed by the government on research performers while using
- 1. Lessor and Lessee have entered into a ground sublease dated October 28, 2002(“the
- 1. Master Lessor and Lessor acknowledge and agree that the MOB brings substantial
- 1. The Contractor agrees to provide (insert name of state agency or local or Indian tribal government), (insert
- 10) Environmental - FDEP Grant Agreement No. 23SR1-A3 for the Navarre Beach Re-nourishment Project
- Site Prep, Grading & Hardscape
- Utilities (Sub)
- Building & Industrial Supply
- Engineering & Architecture
- Government Authority
- 10) Peter Prince Airport - FBO Lease Renewal
- Building & Industrial Supply
- Durable Goods Wholesale
- General Contractor
- Construction (Other)
- Site Prep, Grading & Hardscape
- Lighting & Low-Voltage Systems
- Painting & Flooring
- Plumbing
- Electrical
- HVAC & Climate Control
- Carpentry & Cabinetry
- Concrete & Masonry
- Roofing
- Drywall & Insulation
- Windows, Doors & Glass
- 10) Peter Prince Airport - FBO Lease Renewal
- Professional Services (Other)
- Admin Services (Other)
- 10. In the event of any default or claimed default under the Master Lease by Lessor,
- 11) Public Safety - Livestock Collection and Boarding Agreement
- Ranching & Livestock
- Site Prep, Grading & Hardscape
- Trucking & Freight
- Legal Services
- Government Authority
- 11) Public Safety - Livestock Collection and Boarding Agreement
- Ranching & Livestock
- Site Prep, Grading & Hardscape
- Trucking & Freight
- Legal Services
- Admin Services (Other)
- 11) Public Works - Florida Historical Marker Application Ratification
- Site Prep, Grading & Hardscape
- Construction (Other)
- Engineering & Architecture
- Legal Services
- Government Authority
- 11. Notwithstanding the provisions of the Master Lease pertaining to condemnation
- 12) Facilities - Public Services Roof Improvements
- Roofing
- General Contractor
- Building & Industrial Supply
- Engineering & Architecture
- 12) Public Works - Litter Removal Agreement
- Waste Management
- Landscaping & Lawn Service
- Site Prep, Grading & Hardscape
- Construction (Other)
- 12) Public Works - Litter Removal Agreement
- 12. This Agreement and its provisions shall be binding on and inure to the benefit of
- Real Estate Development
- Legal Services
- Engineering & Architecture
- Site Prep, Grading & Hardscape
- General Contractor
- Concrete & Masonry
- Carpentry & Cabinetry
- Drywall & Insulation
- Electrical
- HVAC & Climate Control
- Painting & Flooring
- Plumbing
- Roofing
- Building & Industrial Supply
- Landscaping & Lawn Service
- 13) Facilities - Bathroom for Lenny James Tolbert Memorial Park
- General Contractor
- Concrete & Masonry
- Plumbing
- Site Prep, Grading & Hardscape
- Building & Industrial Supply
- 13) Facilities - Bathroom for Lenny James Tolbert Memorial Park
- General Contractor
- Concrete & Masonry
- Site Prep, Grading & Hardscape
- Plumbing
- Electrical
- Building & Industrial Supply
- 13) Facilities - Renewal of Chumuckla Barrel Racing Association, Inc. Agreement
- Event Planning & Rentals
- Landscaping & Lawn Service
- General Contractor
- Site Prep, Grading & Hardscape
- Legal Services
- Business Consulting
- 14) IT - Library eRate Circuit Services Contract
- Utilities (Sub)
- Lighting & Low-Voltage Systems
- Building & Industrial Supply
- IT Services & Cybersecurity
- Business Consulting
- 14) IT - Library eRate Circuit Services Contract
- Lighting & Low-Voltage Systems
- Engineering & Architecture
- IT Services & Cybersecurity
- Building & Industrial Supply
- Utilities (Sub)
- 15) OMB - Digital Connectivity Technology Program Grant Amendment BB246
- 15) OMB - Digital Connectivity Technology Program Grant Amendment BB246
- 16) OMB - Local Mitigation Strategy (LMS) Plan 2026–2030 Adoption
- 16) OMB - Local Mitigation Strategy (LMS) Plan 2026–2030 Adoption
- Government Authority
- 17) OMB - Holley Navarre Water System Subrecipient Agreement
- Utilities (Sub)
- General Contractor
- Site Prep, Grading & Hardscape
- Building & Industrial Supply
- 17) OMB - Holley Navarre Water System Subrecipient Agreement
- Utilities (Sub)
- Site Prep, Grading & Hardscape
- Engineering & Architecture
- 18) OMB - ITB 26-010 Administrative Parking Lot Project- Grant Funded
- Site Prep, Grading & Hardscape
- Utilities (Sub)
- Concrete & Masonry
- Construction (Other)
- Building & Industrial Supply
- Engineering & Architecture
- 18) OMB - ITB 26-010 Administrative Parking Lot Project- Grant Funded
- Site Prep, Grading & Hardscape
- Utilities (Sub)
- Concrete & Masonry
- Construction (Other)
- Building & Industrial Supply
- Engineering & Architecture
- Landscaping & Lawn Service
- 19) OMB - Jay Volunteer Fire Brush Truck
- Building & Industrial Supply
- General Contractor
- Construction (Other)
- Government Authority
- 19) OMB - Jay Volunteer Fire Brush Truck
- Building & Industrial Supply
- General Contractor
- Construction (Other)
- Utilities (Sub)
- 2) Add-on: Utility Easement Donation for the Eglin RIBS (Rapid Infiltration Basins) Project
- Site Prep, Grading & Hardscape
- Utilities (Sub)
- Engineering & Architecture
- 2) Check Register
- 2) Collecting a certification statement similar to the Certification of Offeror/Bidder Regarding Debarment,
- 2) Minutes
- 2) Minutes
- 2) National Donate Life Month Proclamation
- 2) National Donate Life Month Proclamation
- 2) The contractor has procured $10,000 or more of a designated item using Federal funding during the
- 2. (b) This part implements 35 U.S.C. 202 through 204 and is applicable to any funding agreement with a nonprofit
- 2. Bid Instructions, Submittal Requirements, and General Requirements
- Site Prep, Grading & Hardscape
- Building & Industrial Supply
- Waste Management
- Engineering & Architecture
- Legal Services
- 2. Master Lessor ratifies its consent to the Lease by Lessor and Lessee and by
- Legal Services
- Real Estate Development
- Property Management
- 2. The Contractor agrees to permit any of the foregoing parties to reproduce by any means whatsoever or to
- 2. The term of the Ground Lease is for an initial period of fifty (50) years which
- 3) Budget Amendment 2025-49 for Regional Transportation Planning Organization
- Utilities (Sub)
- Electrical
- Lighting & Low-Voltage Systems
- Site Prep, Grading & Hardscape
- Building & Industrial Supply
- Engineering & Architecture
- Government Authority
- 3) Budget Amendment 2025-49 for Regional Transportation Planning Organization
- Utilities (Sub)
- Electrical
- Site Prep, Grading & Hardscape
- Building & Industrial Supply
- Engineering & Architecture
- 3) County Attorney - Approval of FACT Settlement Bailey C.S. v. Santa Rosa County Approval of FACT
- 3) Inserting a clause or condition in the covered transaction with the lower tier contract.
- Legal Services
- Accounting & Tax
- Business Consulting
- Building & Industrial Supply
- General Contractor
- Carpentry & Cabinetry
- Concrete & Masonry
- Drywall & Insulation
- Electrical
- HVAC & Climate Control
- Painting & Flooring
- Plumbing
- Roofing
- Site Prep, Grading & Hardscape
- Cleaning & Janitorial
- 3. (c) This regulation supersedes OMB Circular A-124 and shall take precedence over any regulations or other
- 3. FEDERAL LANGUAGE
- Legal Services
- Business Consulting
- Building & Industrial Supply
- General Contractor
- 3. Master Lessor hereby agrees that, although there is no debt currently encumbering
- 3. Pursuant to the Ground Lease, the Property shall be used for the operation of
- Real Estate Development
- General Contractor
- Engineering & Architecture
- Electrical
- Plumbing
- HVAC & Climate Control
- Carpentry & Cabinetry
- Painting & Flooring
- Drywall & Insulation
- Roofing
- Building & Industrial Supply
- Medical Practice
- 3. The Contractor agrees to provide the FEMA Administrator or his authorized representatives access to
- 4) Administration - Ballot Language for Existing Half-Cent Surtax Renewal
- 4) Administration - Ballot Language for Existing Half-Cent Surtax Renewal
- 4) Soil Conservation - Big Eddy Gully Sedimentation & Reduction Project
- Site Prep, Grading & Hardscape
- Engineering & Architecture
- Government Authority
- 4. (d) This part is not intended to apply to arrangements under which nonprofit organizations, small business
- 4. Hilliard moved approval of Ground Sub-lease at Santa Rosa Medical Center for
- General Contractor
- Concrete & Masonry
- Electrical
- HVAC & Climate Control
- Plumbing
- Roofing
- Painting & Flooring
- Drywall & Insulation
- Site Prep, Grading & Hardscape
- Building & Industrial Supply
- Engineering & Architecture
- Real Estate Development
- Appraisal & Inspection
- Commercial & Business Insurance
- Landscaping & Lawn Service
- 4. In compliance with the Disaster Recovery Act of 2018, the (write in name of the non- federal entity) and
- General Contractor
- Building & Industrial Supply
- Site Prep, Grading & Hardscape
- Concrete & Masonry
- Electrical
- Plumbing
- HVAC & Climate Control
- Roofing
- Painting & Flooring
- Engineering & Architecture
- Real Estate Development
- Commercial & Business Insurance
- Waste Management
- Government Authority
- 4. Master Lessor hereby agrees that as long as Lessee performs all of the terms,
- 4. This Memorandum is not intended to cover all of the terms and conditions of the
- General Contractor
- Site Prep, Grading & Hardscape
- Concrete & Masonry
- Electrical
- Plumbing
- HVAC & Climate Control
- Roofing
- Painting & Flooring
- Building & Industrial Supply
- Real Estate Development
- Engineering & Architecture
- 5) County Attorney - Sublease for Santa Rosa Medical Center
- Real Estate Development
- Engineering & Architecture
- General Contractor
- Building & Industrial Supply
- Legal Services
- 5) County Attorney - Sublease for Santa Rosa Medical Center
- Property Management
- Legal Services
- 5) Request for Tree Mitigation Waiver - East Milton Water
- Site Prep, Grading & Hardscape
- Utilities (Sub)
- Building & Industrial Supply
- Engineering & Architecture
- Government Authority
- 5. (a) The term funding agreement means any contract, grant, or cooperative agreement entered into between
- 5. Upon the request of Lessee at all reasonable times during the term of the Lease ,
- Property Management
- Construction (Other)
- 6) Economic Development – Job Growth Grant Application — SRC East Industrial Park
- Site Prep, Grading & Hardscape
- Utilities (Sub)
- General Contractor
- Building & Industrial Supply
- Engineering & Architecture
- Real Estate Development
- 6) Removed Engineering - Makaira Ridge Acceptance and Maintenance of Infrastructure
- General Contractor
- Site Prep, Grading & Hardscape
- Utilities (Sub)
- Building & Industrial Supply
- Engineering & Architecture
- Real Estate Development
- 6) Removed Engineering - Makaira Ridge Acceptance and Maintenance of Infrastructure
- General Contractor
- Site Prep, Grading & Hardscape
- Utilities (Sub)
- Building & Industrial Supply
- Real Estate Development
- Engineering & Architecture
- Landscaping & Lawn Service
- 6. With respect to Hazardous Materials, as defined in the Lease, on the Ground Leased
- 7) Administration - FDOT License Agreement
- Site Prep, Grading & Hardscape
- Concrete & Masonry
- Construction (Other)
- Building & Industrial Supply
- Engineering & Architecture
- Government Authority
- 7) Environmental - Time-Only Change Order for Artificial Reef Project
- Construction (Other)
- Trucking & Freight
- Government Authority
- 7) Environmental - Time-Only Change Order for Artificial Reef Project
- Construction (Other)
- Trucking & Freight
- Building & Industrial Supply
- Government Authority
- 7. Master Lessor and Lessor agree that upon any termination of the Lease, including
- Legal Services
- Property Management
- Financial Planning & Advisory
- 8) Engineering - South Santa Rosa Sports Complex Change Order 4
- General Contractor
- Engineering & Architecture
- Construction (Other)
- 8) Environmental - ITB 26-020 Green Waste Processing and Grinding Contract Award
- Site Prep, Grading & Hardscape
- Waste Management
- Building & Industrial Supply
- Equipment & Vehicle Rental
- General Contractor
- 8) Environmental - ITB 26-020 Green Waste Processing and Grinding Contract Award
- Site Prep, Grading & Hardscape
- Waste Management
- Building & Industrial Supply
- General Contractor
- Engineering & Architecture
- 8. Master Lessor hereby certifies that as of the date hereof; (a) Master Lessor is the
- 9) Environmental - FDEP Grant Agreement No. 22SR1-A3 for the Navarre Beach Re-nourishment Project
- Government Authority
- Engineering & Architecture
- Site Prep, Grading & Hardscape
- 9) Peter Prince Airport - Public Transportation Grant Agreement Amendment
- Government Authority
- Logistics & Warehousing
- Building & Industrial Supply
- General Contractor
- Engineering & Architecture
- Business Consulting
- 9) Peter Prince Airport - Public Transportation Grant Agreement Amendment
- General Contractor
- Site Prep, Grading & Hardscape
- Concrete & Masonry
- Electrical
- HVAC & Climate Control
- Plumbing
- Roofing
- Painting & Flooring
- Drywall & Insulation
- Windows, Doors & Glass
- Building & Industrial Supply
- Real Estate Development
- Engineering & Architecture
- Landscaping & Lawn Service
- Government Authority
- 9. In the event it becomes necessary for a Lender, or its agents, to enter upon the
- II. Bid Instructions, Submittal Requirements, and General Requirements
- III. FEDERAL LANGUAGE ................................ ................................ ............
- IV. Insurance ................................ ................................ ..............................
- R. Justin Hill
- Legal Services
- Title & Settlement Services
- Property Management
- Business Consulting
- V. Scope of Work ................................ ................................ ......................
- VI. Pricing Table ................................ ................................ .........................
- VII. Vendor Questionnaire and Submission ................................ .................
- a) Keep and maintain public records required by
- a) Not reasonably available within a timeframe providing for compliance with the contract performance
- a. 2 CFR. 25.110
- a. Carrier rating shall be A.M. best rating of B++V or better.
- a. Compliance with Regulations: The Contractor
- a. Contractor shall submit an invoice to the
- a. Premises/operations liability
- a. Santa Rosa County must be included as an additional insured on all coverages related to the contractor's work.
- a. Vehicles owned by the Contractor or its employees
- a. Withholding payments to the Contractor under
- b) Fails to meet reasonable contract performance requirements; or
- b) Upon request from the County’s custodian of
- b. 2 CFR Part 170 (including Appendix A), 180, 200 (including Appendixes), and 3000
- b. Cancelling, terminating, or suspending the
- General Contractor
- Building & Industrial Supply
- Legal Services
- Engineering & Architecture
- b. Disbursement- There are no reimbursable
- b. Nondiscrimination: The Contractor, with regard
- b. Products/completed operations liability
- b. Santa Rosa County must receive written notice at least 30 days before any cancellation or change of any insurance policy.
- b. Vehicles rented or leased by the Contractor for the performance of the contract
- c) Ensure that public records that are exempt or
- c) Is only available at an unreasonable price.
- c. Contractual liability
- c. Executive Orders 12549 and 12689
- c. Payment Schedule. Invoices received from the
- c. Santa Rosa County shall be named as additional insured on all policies except Workers' Compensation.
- c. Solicitations for Subcontracts, including
- c. The contractor is responsible for ensuring that all subcontractors comply with the same insurance requirements.
- c. Vehicles operated by the Contractor or its employees but not owned, rented, or leased by them
- d) Upon completion of the contract, transfer, at no
- Site Prep, Grading & Hardscape
- General Contractor
- Building & Industrial Supply
- Legal Services
- Landscaping & Lawn Service
- d. 41 CFR s. 60-1(a) and (d)
- d. Availability of Funds. The County’s performance
- Legal Services
- Business Consulting
- General Contractor
- Building & Industrial Supply
- Office & Business Support Services
- d. Information and Reports: The Contractor will
- d. Liability for independent contractors
- d. These are the minimum requirements that may be modified depending on the nature and risk of the work.
- e. Consolidated Appropriations Act, 2021, Public Law 116-260 related to salary limitations
- Site Prep, Grading & Hardscape
- Building & Industrial Supply
- Waste Management
- Legal Services
- Engineering & Architecture
- e. Sanctions for Noncompliance: In the event of a
- i. In the event of termination, all finished and
- i. Withholding payments to the Contractor
- ii. Cancelling, terminating, or suspending the
- Legal Services
- Commercial & Business Insurance
- Building & Industrial Supply
- General Contractor
- ii. Notwithstanding the foregoing, the Contractor
- Legal Services
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