Minutes

Board of Commissioners Meeting · 2026-06-01 · minutes

[201 E. GREEN STREET, PERRY, FLORIDA] The Taylor County Board of County Commissioners met on June 1, 2026. Key decisions included approving the agenda, recognizing Shirley Garvin for her service, approving consent items including payments for home rehabilitation for Sadaytril Smith and a grant agreement for a new safety complex, receiving bids for the Doctors’ Memorial Hospital roofing retrofit and Taylor County Mosquito Control Services, appointing Shannon Millinor to the Planning Board, approving Big Bend Transit as the Community Transportation Coordinator, discussing the nepotism policy, approving a supplemental funding agreement for the McDaniel Road widening/resurfacing project, and discussing informational items. The meeting adjourned at approximately 7:00 PM. This document details a grant agreement between the State of Florida Division of Emergency Management and Taylor County for the construction of a Public Safety Complex. The project involves constructing a Category 5 hurricane-rated structure to house Emergency Management, EMS, and Fire Rescue administrative offices, and a portion of the Sheriff's offices. It will also include a sheltering area for essential personnel and/or special needs citizens. The total state funding allocated is $6,750,000.00 for Fixed Capital Outlay. The scope of work includes architectural and engineering services, construction management, site work, and potentially fixtures, furniture, and equipment. The facility must be designed and constructed to meet stringent storm shelter standards. Taylor County Emergency Management will have rent-free use of the facility for its life. The agreement outlines reporting requirements, audit procedures, payment terms, remedies for default, and termination clauses. Specific deliverables include an initial timeline, site work drawings, and a certificate of occupancy. The project is scheduled for completion by June 30, 2028. [201 E. Green Street, Perry, FL 32347] Taylor County, Florida, entered into a Master Services Agreement with Tetra Tech, Inc. for disaster debris monitoring services. The agreement is effective from May 13, 2026, through August 31, 2027. The scope of services is detailed in Taylor County's RFP and Tetra Tech's Technical Approach. Payment is based on hourly rates plus project-related expenses. The agreement includes provisions for insurance, indemnity, and dispute resolution. Taylor County entered into a contract with A&R Lee for roadside right-of-way mowing services. The contract term is 3 years, commencing June 1, 2026, and ending May 31, 2029, with an option for a one-year renewal. The scope of work includes litter removal, weed eating, and mowing approximately 1,100 acres, 3 to 4 times per year. The contract price is $36.85 per acre. The contract requires the contractor to maintain general liability insurance of $1,000,000 and worker's compensation insurance. [case 26-04-24] The State of Florida Department of Management Services (DMS) entered into a Grant Agreement with Taylor County for upgrading 911 systems. The agreement term is two years, from April 17, 2026, to April 16, 2028. The total reimbursable amount is not to exceed $53,370.87. The payment method is cost-reimbursement or rural payment. The scope of work involves tasks to complete 911 System Maintenance in accordance with the Grantee's contract with its vendor. [case 26-04-24] Taylor County Board of County Commissioners was awarded a $53,370.87 grant from the Florida Emergency Communications Board for 911 System Maintenance. The grant, identified as CSFA #72.001 and Grant Number 26-04-24, will fund maintenance and support services for their 911 system from AK Associates and Solacom. The project aims to ensure continued operation of the wireless Phase II system, which is crucial for public safety in this rural county. The grant term begins April 16, 2026. The procurement method is listed as NONE, but a sole source justification is provided to maintain warranty agreements. [Doctors' Memorial Hospital, Perry, Florida] Taylor County is seeking bids for the Doctors' Memorial Hospital Roofing, Retrofit, Hardening, and Repair Project. The project involves repair/replacement of the existing roof membrane, insulation, flashing, structural decking, and roofing load path, totaling approximately 74,129 square feet. Additionally, it includes covering penthouses with stucco walls with a new 8,111 square foot metal panel wall system. Bids must be lump sum. Contractors can obtain bid documents from Architects Lewis + Whitlock, PA for a non-refundable $50.00. Respondents must have approval from Florida Commerce Community Development Block Grant (CDBG) MIT program staff and the Agency for Health care Administration (AHCA). Previous experience with healthcare facilities is recommended. Bids are due by 4:00 p.m. local time on May 15, 2026, at the Taylor County Clerk of Court office. Bid opening is scheduled for May 19, 2026, at 6:00 p.m. at the Taylor County Administrative Complex. [Taylor County, Florida] Taylor County is soliciting bids for mosquito control services. Bids must be submitted in a sealed envelope marked 'TAYLOR COUNTY MOSQUITO CONTROL SERVICES' to the Clerk of Court by 4:00 p.m. local time on May 29, 2026. Bids will be opened at 6:00 p.m. local time on June 1, 2026, at the Taylor County Administrative Complex. The County reserves the right to reject any or all bids and is not bound to award based on price alone. A local business preference of up to 5% may be assigned. Bid packages can be obtained from www.taylorcountygov.com. [Taylor County, Florida; case Contract# TD-2638] Taylor County Board of County Commissioners is requesting Big Bend Transit, Inc. (BBT) be selected as the Community Transportation Coordinator (CTC) for Taylor County for the period of July 1, 2026, to June 30, 2031. BBT was the only bidder and has served the county for over 28 years. The Board has authorized the Chairperson to execute the necessary agreements with the Florida Commission for the Transportation Disadvantaged. [McDaniel Road (CR359A) from Wright Road to Pisgah Road (CR361), Taylor County, Florida; case Contract No. G2656, FPN 445816-1-54-01] Taylor County Board of County Commissioners is authorizing the Chairperson to enter into Supplemental Agreement No. 3 for the McDaniel Road Widening/Resurfacing Small County Outreach Program Project. This supplemental agreement provides additional funding of $1,376,246.00 for the construction contract awarded to the lowest bidder. The project extends from Wright Road to Pisgah Road (CR361).