Browse City of West Melbourne civic records
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1,187 records
9. CITY COUNCIL REPORTS *
City Council listed this item on its agenda for 2026-05-19 in City of West Melbourne. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- City Council
- Date:
- 2026-05-19
- Type:
- Agenda_item
A. Approve the City Council Meeting Minutes of May 5, 2026.
City Council listed this item on its agenda for 2026-05-19 in City of West Melbourne. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- City Council
- Date:
- 2026-05-19
- Type:
- Agenda_item
A. EFFICIENCY REVIEW
City Council listed this item on its agenda for 2026-05-19 in City of West Melbourne. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- City Council
- Date:
- 2026-05-19
- Type:
- Agenda_item
A. Hazard Mitigation Grant Award
City Council listed this item on its agenda for 2026-05-19 in City of West Melbourne. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- City Council
- Date:
- 2026-05-19
- Type:
- Agenda_item
A. INVITATIONS FOR BIDS
City Council listed this item on its agenda for 2026-05-19 in City of West Melbourne. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- City Council
- Date:
- 2026-05-19
- Type:
- Agenda_item
A. MICRO PURCHASES
City Council listed this item on its agenda for 2026-05-19 in City of West Melbourne. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- City Council
- Date:
- 2026-05-19
- Type:
- Agenda_item
A. Second Quarter FY2026 Budget Status Report
City Council listed this item on its agenda for 2026-05-19 in City of West Melbourne. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- City Council
- Date:
- 2026-05-19
- Type:
- Agenda_item
Agenda for the Community Redevelopment Agency Meeting of May 19, 2026
The West Melbourne-Brevard County Joint Community Redevelopment Agency (CRA) is holding a meeting on May 19, 2026, to discuss the FY 2026-2027 CRA Budget and Work Plan. The recommendation is to approve the proposed budget and work plan for submission to the West Melbourne City Council and the Brevard County Board of County Commissioners. The proposed FY 2026-2027 appropriations total $5,200, a significant decrease from the previous year's $2,014,950. The work plan includes filing a DEO annual report, participating in FRA activities, paying for an independent financial audit, making a pledged payment to the Ellis Road corridor project, and paying for utility infrastructure improvements related to the Ellis Road corridor project. The CRA's interlocal agreement with the City and County expires on September 30, 2038. The CRA has previously contributed to the Ellis Road widening project and utility relocation. Future CRA participation may be considered for additional infrastructure and corridor enhancements.
- Board:
- Community Redevelopment Agency
- Date:
- 2026-05-19
- Type:
- Agenda
- Decision:
- Recommendation to recommend the proposed October 1, 2026, to September 30, 2027, Agency budget and work plan to the West Melbourne City Council and the 2026-2027 work plan to the Brevard County Board of County Commissioners.
- Applicant:
- West Melbourne-Brevard County Joint Community Redevelopment Agency
B. Agreement with Brevard County for Law Enforcement Dispatch
The City of West Melbourne is considering an agreement with Brevard County for law enforcement dispatch services. This agreement would cover a three-year period, starting October 1, 2026, and ending September 30, 2029. The proposed cost is $150,000 for each of the first two years and $154,500 for the third year. The City Manager is authorized to sign the agreement if approved. This item is currently under review by the City Council. If approved, the agreement will establish a framework for essential public safety communication services. Local businesses involved in government contracting, administrative support, or related services may find opportunities in supporting or facilitating such intergovernmental agreements.
- Board:
- City Council
- Date:
- 2026-05-19
- Type:
- Agenda_item
B. PERFORMANCE REVIEW
City Council listed this item on its agenda for 2026-05-19 in City of West Melbourne. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- City Council
- Date:
- 2026-05-19
- Type:
- Agenda_item
B. REQUEST FOR PROPOSALS (RFP)
City Council listed this item on its agenda for 2026-05-19 in City of West Melbourne. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- City Council
- Date:
- 2026-05-19
- Type:
- Agenda_item
B. SMALL PURCHASE PROCEDURES
This agenda item concerns the City of West Melbourne's procedures for making small purchases. These procedures apply to purchases that are larger than a micro-purchase but smaller than a simplified acquisition threshold. The city will generally seek price or rate quotations from at least three qualified sources when possible. Documentation will be kept to support each purchase, including the sources contacted and prices received. This item is currently under review by the City Council. The procedures outlined could lead to various contracting opportunities for local businesses. Contractors, suppliers, and service providers are encouraged to familiarize themselves with these purchasing guidelines. Understanding these procedures early can help businesses prepare to compete for future work as it arises.
- Board:
- City Council
- Date:
- 2026-05-19
- Type:
- Agenda_item
C. ADVERTISING
This item concerns the City of West Melbourne's planned approach to advertising formal procurements. The city plans to publicly advertise opportunities to ensure full and open competition. This process will involve clear and concise notices that provide enough detail for businesses to submit responsive proposals. The city may use various methods to reach potential vendors, including newspapers, online platforms, and trade publications. This is an early stage in the city's procurement process, indicating potential future work. The city's plan involves site clearing and grading, stormwater and underground utility work, road and driveway paving, vertical framing and structure, mechanical and finish trades, and final landscaping. Contractors, suppliers, and service providers should reach out early to understand upcoming needs and position themselves for potential work before bids and permits are finalized.
- Board:
- City Council
- Date:
- 2026-05-19
- Type:
- Agenda_item
C. FORMAL PROCUREMENT
City Council listed this item on its agenda for 2026-05-19 in City of West Melbourne. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- City Council
- Date:
- 2026-05-19
- Type:
- Agenda_item
C. RECORDS
City Council listed this item on its agenda for 2026-05-19 in City of West Melbourne. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- City Council
- Date:
- 2026-05-19
- Type:
- Agenda_item
City Council Regular Meeting of May 19, 2026
[2240 Minton Road, West Melbourne, FL 32904 (City Hall address, relevant to city operations); case 4734-173-R (PROJECT #), H1380 (HMGP CONTRACT #)] The City Council of West Melbourne is considering a Hazard Mitigation Grant Award for an industrial injection well project. The project aims to replace a 40-year-old injection well with a new one to meet future disposal needs and enhance resilience. The city has received a $1,875,000 Hazard Mitigation Grant Program (HMGP) award from the Florida Division of Emergency Management (FDEM) and has been notified of potential additional funding of up to $7,469,360 from FloridaCommerce through the Community Development Block Grant Disaster Recovery (CDBG-DR) program. The City Council is asked to adopt resolutions authorizing the Mayor to execute grant agreements and designate the Mayor as the authorized official for project-related grant funding, and to update the City's Federal Grant Procurement Policy to comply with federal requirements. The project is in the design phase, with 90% completion, and a construction permit is pending. Public comment is not mentioned in relation to this specific agenda item. The City of West Melbourne and Brevard County Sheriff's Office have entered into an Interlocal Agreement for law enforcement and fire dispatch services. The agreement, effective October 1, 2026, through September 30, 2029, consolidates E911 operations into a Unified Communications Center. The Sheriff's Office will provide dispatch and teletype services to the West Melbourne Police Department. The agreement includes provisions for IT support, financial consideration, indemnification, and dispute resolution. The City of West Melbourne will pay $150,000 for the first two years and $154,500 for the third year. This document is a financial report for the City of West Melbourne for the second quarter of Fiscal Year 2025/2026, ending March 31, 2026. It details expenditures and encumbrances across various city funds, including General Fund, Recreation Fund, Stormwater Fund, Community Redevelopment Agency Fund, Capital Improvement Construction Fund, Capital Improvement Vehicle Replacement Fund, Water Fund, Wastewater Fund, and Capital Fees Trust Fund. The report shows total expenditures of $112,814,060 against a budget of $105,623,430, resulting in a 107% expenditure rate. Specific departmental breakdowns within the General Fund are provided, along with fund-level summaries for other accounts. The document does not contain information about specific development projects, zoning changes, applicants, or public comments related to new construction or development opportunities.
- Board:
- City Council
- Date:
- 2026-05-19
- Type:
- Agenda
- Decision:
- Recommendation to adopt resolutions authorizing grant agreements and updating procurement policy.
- Address:
- 2240 Minton Road, West Melbourne, FL 32904 (City Hall address, relevant to city operations)
- Applicant:
- City of West Melbourne
City Council Regular Meeting of May 19, 2026 minutes 2026-05-19
The City Council approved Resolution No. 2026-10, authorizing the Mayor to execute grant agreements for an industrial injection well project, and Resolution No. 2026-11, updating the Federal Grant Procurement Policy. The project involves a new injection well for the sewer and water plants, with potential funding of $1.85 million and an additional $7.4 million from Florida Commerce. The estimated cost for construction is $13 to $14 million. The City also approved a three-year agreement with Brevard County for law enforcement dispatch services, effective October 1, 2026, costing $150,000 annually for the first two years and $154,500 for the third year. The current contract cost $146,000 last year. The City Manager is authorized to execute this agreement. The meeting also included a budget status report for the second quarter of FY2026, indicating the City's finances are in a good position.
- Board:
- City Council
- Date:
- 2026-05-19
- Type:
- Minutes
- Decision:
- Approved
- Applicant:
- City of West Melbourne
D. EVALUATION AND AWARD
City Council listed this item on its agenda for 2026-05-19 in City of West Melbourne. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- City Council
- Date:
- 2026-05-19
- Type:
- Agenda_item
D. WRITTEN AGREEMENTS
The City of West Melbourne is reviewing its policies for procurements that use federal or federally assisted funds. This review will update how contracts, purchase orders, and other procurement documents are created and managed. The policy update will ensure these documents include all necessary federal, state, and local requirements, such as those from 2 C.F.R. Part 200 Appendix II, FEMA, HUD, CDBG/CDBG-DR, Davis-Bacon, Section 3, Equal Employment Opportunity, and the Build America, Buy America Act. The city may use additional documents like riders and addenda to include these requirements. This policy review is currently under review by the City Council. The process will involve updating standard operating procedures for procurement, which could lead to work in areas such as legal review, administrative support, and document management. Local contractors, suppliers, and service providers should monitor these policy updates as they may affect future bidding processes and contract requirements for federally funded projects.
- Board:
- City Council
- Date:
- 2026-05-19
- Type:
- Agenda_item
E. AUTHORIZATIONS
This item concerns the City of West Melbourne's procedures for approving invoices, purchase orders, contracts, and other procurement documents. City officials and personnel will review and approve these items based on city rules, internal controls, and grant requirements. Procurements needing City Council approval will be presented to the Council. The city will keep internal controls to ensure all contracts and spending are properly authorized, documented, and managed according to federal, state, and local rules. Payments will only be made for goods or services that have been received and accepted. This item is currently under review as part of the city's administrative and financial processes. While no specific project is detailed, these procedures will guide future procurements for city services, goods, and construction projects. Contractors, suppliers, and service providers should be aware of these established processes for future opportunities with the City of West Melbourne.
- Board:
- City Council
- Date:
- 2026-05-19
- Type:
- Agenda_item
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