July 14, 2026 Agenda
Board of Commissioners Meeting · 2026-07-14 · agenda
[807 11th Street North, Moorhead, Minnesota 56560] This document is an agenda for the Clay County Board of Commissioners meeting on July 14, 2026. It lists several items for approval and discussion, including personnel matters, vehicle replacement, public health plans, contracting for services, budget presentations, and contract modifications. There are no specific development projects or construction opportunities detailed in this agenda. The agenda includes a section for 'Citizens to be Heard' where individuals can share comments or concerns.
Agenda items
- 1. EDUCATION
- Accounting & Tax
- Business Consulting
- Professional Services (Other)
- Government Authority
- 1. EDUCATION ...................................................................................................................................1
- 1. Field Operations Guides (FOG) - PHDOC FOG
- 1. In accordance with Minn. Stat. §38.37 County desires to augment the University’s state-wide
- Business Consulting
- Accounting & Tax
- Legal Services
- Training & Tutoring
- Office & Business Support Services
- Government Authority
- 1. Internal Clients:
- 1. Internal Clients: .............................................................................................................................1
- 1. The Base Plan is an overview of Clay County Public Health’s response organization and policies.
- 10. 10:25 Request Approval to Fill the Auditor/Treasurer Position Due to Retirement and
- 10. 10:25 Request Approval to Fill the Auditor/Treasurer Position Due to Retirement and
- 10. If University or the County in good faith determines that funding is no longer available to support
- 10. Request Approval to Fill the Auditor/Treasurer Position Due to Retirement and Approve Position
- Legal Services
- Accounting & Tax
- Business Consulting
- Engineering & Architecture
- Office & Business Support Services
- Payroll & Employee Leasing (PEO)
- 11. Each party agrees that it will be responsible for its own actions and the results thereof to the
- 12. Pursuant to Minn. Stat. §16C.05, Subd. 5, the University agrees that County, the State Auditor,
- 13. All data collected, created, received, maintained, or disseminated for any purposes by the
- 14. With respect to their obligations under this Agreement, the University and the County are
- Legal Services
- 15. This Agreement may be executed in counterparts and/or by electronic signature, each
- Legal Services
- Accounting & Tax
- Business Consulting
- Engineering & Architecture
- Office & Business Support Services
- Government Authority
- 2. 8:35 Request Approval to Replace Two Jail Transport Vehicles Through Enterprise Fleet
- 2. 8:35 Request Approval to Replace Two Jail Transport Vehicles Through Enterprise Fleet
- 2. Annexes provide additional detailed information organized around the performance of a broad
- 2. County recognizes that University costs for supporting these Programs and positions increase
- Legal Services
- Accounting & Tax
- Business Consulting
- 2. EXPERIENCE
- 2. EXPERIENCE ..................................................................................................................................1
- 2. External Public Relations/Contacts:
- 2. External Public Relations/Contacts: ..............................................................................................1
- 2. ICS Forms / Templates - CCPH All ICS Forms
- 2. Request Approval to Replace Two Jail Transport Vehicles Through Enterprise Fleet Leasing
- Construction (Other)
- Building & Industrial Supply
- Admin Services (Other)
- Auto Repair & Service
- Legal Services
- Engineering & Architecture
- Lending & Credit
- Real Estate Development
- General Contractor
- Site Prep, Grading & Hardscape
- Electrical
- Plumbing
- HVAC & Climate Control
- Painting & Flooring
- Carpentry & Cabinetry
- 3) and with representatives of outside governmental or regulatory agencies and the nature or
- 3. 8:40 Request Approval of the Public Health Emergency Preparedness All-Hazards Plan
- 3. 8:40 Request Approval of the Public Health Emergency Preparedness All-Hazards Plan
- 3. Attachments provide additional policies, procedures, and/or forms that support the work of an
- Engineering & Architecture
- Business Consulting
- Staffing & Employment
- General Contractor
- Building & Industrial Supply
- Office & Business Support Services
- Government Authority
- 3. Based on the County’s funding commitment, University agrees to hire, schedule, pay, and
- Accounting & Tax
- Business Consulting
- Office & Business Support Services
- Payroll & Employee Leasing (PEO)
- 3. Governmental / Regulatory Agencies:
- 3. Governmental / Regulatory Agencies: ..........................................................................................1
- Accounting & Tax
- Business Consulting
- Engineering & Architecture
- Legal Services
- Office & Business Support Services
- Commercial & Business Insurance
- Financial Planning & Advisory
- Lending & Credit
- Payment Processing & Merchant Services
- Title & Settlement Services
- Government Authority
- 3. Request Approval of the Public Health Emergency Preparedness All-Hazards Plan
- Legal Services
- Engineering & Architecture
- Government Authority
- 3. Training, Exercise, Evaluation - EP Training Plan
- 4. 9:10 Request Approval to Contract with Medica to Provide Special Needs Basic Care
- 4. 9:10 Request Approval to Contract with Medica to Provide Special Needs Basic Care
- Home Health & Senior Care
- Medical Practice
- Health Care (Other)
- Business Consulting
- Professional Services (Other)
- Office & Business Support Services
- Government Authority
- 4. County agrees to provide local support in the form of a county-hired administrative support
- Office & Business Support Services
- Building & Industrial Supply
- Business Consulting
- Legal Services
- Government Authority
- 4. Request Approval to Contract with Medica to Provide Special Needs Basic Care Coordination
- Business Consulting
- Legal Services
- Engineering & Architecture
- Office & Business Support Services
- Medical Practice
- Home Health & Senior Care
- Health Care (Other)
- 4. Storage and Handling Requirement - Storage Requirements for Materiel
- 5. 9:20 Budget Presentation - Recorder's Office
- 5. 9:20 Budget Presentation - Recorder's Office
- 5. Budget Presentation - Recorder's Office
- Accounting & Tax
- Business Consulting
- Legal Services
- Government Authority
- 5. Inventory Management - Inventory Management FOG
- 5. University will bill the County quarterly and the County will submit payment within thirty-five
- 6. Budget Presentation - Highway Department
- 6. During an extended leave of absence (e.g. FMLA; educational leave), the University will continue
- 6. Glossary Attachment
- 7. 9:50 BREAK
- 7. 9:50 BREAK
- 7. As vacancies occur (e.g. retirement, resignation), and if the County and University agree to
- 7. List of Acronyms
- Legal Services
- Engineering & Architecture
- Admin Services (Other)
- 8. Annually, the County Extension Committee, in coordination with University, will be responsible
- 8. Budget Presentation - Technology Services
- 9. 10:10 Informational Update – Long-Term Services & Supports (LTSS) County Cost Share
- 9. 10:10 Informational Update – Long-Term Services & Supports (LTSS) County Cost Share
- 9. Informational Update – Long-Term Services & Supports (LTSS) County Cost Share
- Accounting & Tax
- Business Consulting
- Government Authority
- 9. Nothing in this Agreement precludes the County or University at any time during the term of this
- A. Initial Assessment and Notification of Threat
- Engineering & Architecture
- Office & Business Support Services
- Cleaning & Janitorial
- Security & Fire Systems Installation
- Waste Management
- General Contractor
- Site Prep, Grading & Hardscape
- Lighting & Low-Voltage Systems
- Construction (Other)
- Restoration & Waterproofing
- Solar Installation
- Windows, Doors & Glass
- Vocational & Trade School
- Commercial & Business Insurance
- Government Authority
- A. Initial Incident Considerations
- A. nonpayment by Medica; or
- B. High Consequence of Infectious Disease
- Building & Industrial Supply
- General Contractor
- Site Prep, Grading & Hardscape
- Electrical
- HVAC & Climate Control
- Painting & Flooring
- Plumbing
- Restoration & Waterproofing
- Roofing
- Drywall & Insulation
- Concrete & Masonry
- Carpentry & Cabinetry
- Windows, Doors & Glass
- Durable Goods Wholesale
- Logistics & Warehousing
- B. breach of this Agreement.
- Legal Services
- Accounting & Tax
- Office & Business Support Services
- Business Consulting
- Commercial & Business Insurance
- C. PH Hazardous Materials
- D. Congregate Care – Congregate Care
- E. Mass Care - Clay_County_Community_Sheltering_Plan_Updated_2026.
- F. Budget and Administrative Plan
- G. Demobilization Plan - Demobilization Plan
- H. Recovery Plan
- a) Approval to Replace Full-Time LPN Due to Status Change
- a) Approval to Replace Full-Time LPN Due to Status Change
- a) Approval to Replace Full-Time LPN Due to Status Change
- Legal Services
- Accounting & Tax
- Business Consulting
- Staffing & Employment
- Office & Business Support Services
- a) Clay County Board of Commissioners Will Consider Modification to the
- Business Consulting
- Accounting & Tax
- Office & Business Support Services
- Staffing & Employment
- a) Clay County Board of Commissioners Will Consider Modification to the
- Staffing & Employment
- Business Consulting
- a) Clay County Board of Commissioners Will Consider Modification to the University of Minnesota
- Legal Services
- Accounting & Tax
- Business Consulting
- Training & Tutoring
- Government Authority
- a) ensure that the Case Management Services have the capacity to coordinate the
- a. How much exposure to the following environmental conditions does this job require?
- a. How much on the job time is spent in the following physical activities? Show the
- a. Include any other information that will aid in the preparation of an accurate description
- Accounting & Tax
- Business Consulting
- Engineering & Architecture
- Financial Planning & Advisory
- Office & Business Support Services
- a. Medica will pay Agency a monthly Case Management Fee of $135 per SNBC Member per month
- Legal Services
- Office & Business Support Services
- a. What specific knowledge would an individual require to assume the duties of this
- Accounting & Tax
- Legal Services
- Business Consulting
- b) Approval to Refill Child Protection Specialist Position
- b) Approval to Refill Child Protection Specialist Position
- Office & Business Support Services
- Legal Services
- Business Consulting
- Accounting & Tax
- Business Coaching & Training
- b) Approval to Refill Child Protection Specialist Position
- b) Extension Budget Presentation for 2027
- b) Extension Budget Presentation for 2027
- b) Extension Budget Presentation for 2027
- b) facilitate annual Provider visits for Members for primary and preventive care;
- b. Does this job require that weight be lifted or forced be exerted? If so, how much and
- b. How much noise is typical for the work environment of this job? Check the appropriate
- b. The number of SNBC Members factored into the Case Management Fee calculation to determine
- b. What specific skill(s) are needed upon entry to perform your job. Skills are
- c) Approval to Refill Vacant Legal Assistant Position Due to Resignation
- c) Approval to Refill Vacant Legal Assistant Position Due to Resignation
- Site Prep, Grading & Hardscape
- Electrical
- Utilities (Sub)
- Building & Industrial Supply
- Engineering & Architecture
- General Contractor
- Construction (Other)
- Solar Installation
- c) Approval to Refill Vacant Legal Assistant Position Due to Resignation
- c) provide an individual needs assessment and plan of care, monitor outcomes, and revise
- c. Does this job have any special vision requirements? Check all that apply.
- c. Explain and clarify any specific environmental or physical risks, dangers or hazard that
- d) develop a care plan within thirty (30) days from the completion of the HRA based on
- e) provide Case Management S ervices which include procedures for promoting
- f) use s trategies that ensure that all Members and/or authorized family members,
- g) make referrals to specialists and sub-specialists as appropriate;
- h) coordinate care for American Indian Members;
- i) coordinate with Individual Education Plan (“IEP”), an Individual Family Service Plan
- j) coordinate for SNBC Services with children’s mental health collaboratives and family
- k) coordinate with county social services and case management systems; and
- l) provide transitional care for children between the ages of eighteen (18) and twenty-one
- Medical Practice
- Mental Health & Therapy
- Alternative Medicine & Pharmacy
- Legal Services
- Accounting & Tax
- Business Consulting
- Office & Business Support Services
- Government Authority
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