City Commission Meeting of May 26, 2026. packet 2026-05-26

City Commission Meetings · 2026-05-26 · packet

[East of John Pitts Road and north of Old Majette Tower Road; case Ordinance 3305] The City Commission will hold the first of two public hearings on Ordinance 3305, which establishes the Panama City North Community Development District. The district is located east of John Pitts Road and north of Old Majette Tower Road, encompassing approximately 1,184.44 acres. The developer, SE Land Dev, LLC, proposes to fund infrastructure including water, sewer, roads, and stormwater, estimated at $120,922,500. The initial Board of Supervisors will be comprised of representatives from the developer. The property has a future land use designation of Urban Community and is zoned Planned Unit Development (PUD) allowing for approximately 1,800 residential units and up to 450,000 square feet of non-residential/mixed-use space. [case PC26-022] Consideration to award bid PC26-022 Project Hometown Revitalization Group HH to T K Vandy LLC and approval to execute a contract in the amount of $878,000.00. [case PC25-055 (for SLSCO LTD)] Consideration of approval and execution of contracts with multiple vendors for Comfort Stations Equipment and Services. [West Beach Drive and Mulberry Avenue] Consideration to approve Task Order with Halff Associates in the amount of $24,000 to complete the design and permitting for the West Beach Drive and Mulberry Avenue roadway improvements. [case Resolution 20260526.1] Consideration of approval for Resolution 20260526.1 Policy on Appointments to Boards or Committees. Notice of vacancy on the Panama City-Bay County Airport Authority Board. Notice of term expirations on the Panama City Port Authority. Notice of term expiration on the Panama City Housing Authority Board. Consideration to approve Martin Theatre Change Order No. 3 in the amount of $1,130,256.54, which includes a deductive Non-Federal Change Order of ($1,257,194.34) and a Federal Change Order of $2,387,450.88. [2215 E 3rd Street] Consideration of the vacant property at 2215 E 3rd Street (parcel number 22545-000-000) and its disposition. [Sections 5, 6, 7 and 8, Township 3 South, Range 12 West, Bay County, Florida] The Panama City North Community Development District (CDD) is proposed to encompass approximately 1,184.44 acres in Bay County, Florida. The development plan includes approximately 1,800 residential units. The CDD will be responsible for planning, financing, constructing, operating, and maintaining community-wide infrastructure, including a stormwater management system, roadways, water and wastewater systems, underground electrical conduit, hardscape, landscape, irrigation, amenities, parks, recreation, conservation, and mitigation areas. The estimated total development cost for these facilities is $120,922,500. The District plans to finance these improvements through tax-exempt bonds repaid by non-ad valorem assessments on benefitted properties, and potentially through developer financing for short-term bonds and facilities not financed by bonds. The development is phased over an estimated two-year period from 2026 through 2028. There are currently no residents within the proposed District boundaries. [Sunlight Motel, Star Motel, Academy of Eye Care & Corner Tire Store; case PC26-022] City of Panama City awarded bid PC26-022 for Project Hometown Revitalization – Group HH to T K Vandy LLC for $878,000.00. This project includes work at Sunlight Motel, Academy of Eye Care, and Corner Tire Store. City of Panama City is approving and executing contracts with six vendors for Comfort Stations Equipment and Services in the event of a declared disaster. The vendors are AshBritt Management and Logistics, LLC, Emergency Disaster Services (EDS) Holdco, LLC, Garner Environmental Services, Inc., SLSCO LTD, Storm Services, and USA Up Star. These are continuing services contracts under an Indefinite-Delivery, Indefinite-Quantity (IDIQ) structure, with an initial term from May 1, 2026, through May 1, 2031. No specific quantity or funding is guaranteed without a formal Notice to Proceed (NTP) or Purchase Order (PO). [1760 Industrial Dr. Greenwood, IN 46143; case RFP No. PC25-044] This document is a Services Agreement between ABML, LLC and the City of Panama City, Florida, for Comfort Station Equipment and Services. The agreement outlines the terms for providing temporary facilities with essential support services like restrooms, showers, and climate-controlled seating following a disaster or emergency. The Contractor, ABML, LLC, is responsible for mobilization, operation, management, and demobilization of these stations. Specific locations will be determined by the City's Director of Logistics upon issuance of a Notice to Proceed (NTP) and Purchase Order (PO). The agreement details compliance requirements, including FEMA and federal regulations, insurance, record retention, and nondiscrimination. The pricing structure for various equipment and services is provided in Attachment B. The document does not specify any particular project or decision, but rather establishes a framework for future work orders based on disaster declarations. This document is a price proposal from AshBritt Management & Logistics (ABML, LLC) detailing rates for various equipment, personnel, and support packages. It does not contain information about specific projects, locations, zoning changes, or decisions. The proposal outlines costs for generators, power ancillary tools, pumps, hoses, fittings, heavy equipment, chillers, air handling equipment, communications equipment, personnel, transportation, base camps, emergency shelters, sanitation packages, LSA support packages, catering services, cooling stations, site preparation, facility retrofits, community support sites, and prime power equipment. It lists specific items, quantities, lease/work rates, and total amounts for each category. The document is for informational purposes regarding pricing and availability of services. [1760 Industrial Dr. Greenwood, IN 46143 (for USAUPSTAR.COM); 1385 Pridemore Ct. Lexington, KY 40505 (for EDS HoldCo, LLC); case PC25-044] This document contains price proposals and rate sheets from AshBritt Management & Logistics (ABML, LLC) for various services and equipment, including personnel rates, supplies, environmental control equipment, temporary structures, support equipment, tarps, meals, ice, PPE, fuel, and first aid kits. It also includes a Services Agreement between EDS HoldCo, LLC (dba Emergency Disaster Services) and the City of Panama City, Florida, for Comfort Station Equipment and Services. This agreement is an Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract valid from May 1, 2026, to May 1, 2031. It outlines the framework for providing comfort station services (restrooms, showers, hygiene, climate-controlled seating, potable water) in response to disasters. The agreement does not guarantee work and requires a Notice to Proceed (NTP) or Purchase Order (PO) for specific activations. EDS HoldCo, LLC is responsible for mobilization within 72 hours of an NTP, providing staffing for 24-hour operations, maintaining equipment, and supporting reimbursement documentation for FEMA. [1760 Industrial Dr. Greenwood, IN 46143; case RFP No. PC25-044 / Addendum No. 2] This document outlines the terms and conditions for a Services Agreement between EDS HoldCo, LLC and The City of Panama City, Florida, for Comfort Station Equipment and Services. It details operational requirements, liability, termination clauses, quality assurance, deliverables, insurance, and performance periods. The document also includes pricing schedules for various support packages (e.g., LSA, POD, Mobile Catering, Cooling/Comfort Station, DRC, Shelter, Kitchen, Warming Center, SLRC, Donation Warehouse, Site Preparation) and response packages (Type I, Type II) which specify equipment, personnel, and associated costs. Specific pricing is provided for generators, power ancillaries, pumps, heavy equipment, HVAC, communications, and personnel. The agreement is governed by Florida law and requires compliance with federal regulations such as 2 C.F.R. Part 200. This document is a rate sheet for EDS HOLDCO, LLC, providing pricing for various services and equipment for standby services contracts with the State of Florida and the City of Panama City. It details costs for personnel, generators, power ancillary equipment, pumps, heavy equipment, chillers, communications, base camps, emergency shelters, sanitation packages, prime power, pumps, temporary structures, support equipment, tarps, meals, and personal protective equipment. The document does not contain information about specific projects, locations, zoning changes, or decisions. It serves as a pricing catalog for potential future work. [case PC25-044] This document details a Services Agreement between Garner Environmental Services, Inc. and the City of Panama City, Florida, for Comfort Station Equipment and Services. The agreement is an Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract with an initial term from May 1, 2026, to May 1, 2031. Garner Environmental Services will provide and manage temporary facilities offering restrooms, showers, hygiene, climate-controlled seating, potable water, and other relief amenities in response to disasters. Specific work will be authorized through Notices to Proceed (NTPs) or Purchase Orders (POs), which will define the scope, start date, and completion date for each activation. The agreement includes detailed pricing for various services and equipment, such as portable toilets, dumpsters, bottled water, MREs, and specialized support packages for Points of Distribution (PODs). The contractor must comply with federal regulations, including 2 C.F.R. Part 200 and FEMA guidelines, and maintain specific insurance coverage. The City of Panama City is not obligated to procure any specific quantity of work. This document is a catalog of rental equipment and supplies, not a record of a specific civic project. It details various support packages, including cooling/comfort stations, shelter support, mobile/fixed kitchens, sanitation packages, and site preparation. It also lists extensive supplies for community shelters, such as food, baby care items, animal care supplies, bedding, cleaning equipment, personal protective equipment, and office supplies. Additionally, it provides rental rates for generators, transformers, light towers, power cords, HVAC units, air handlers, chillers, heaters, dehumidifiers, and various types of trailers (spill response, industrial, supply, utility, equipment, ATV, shower, vacuum, pressure washer, rescue, hazmat, transfer, command, boom, enclosed, box, cooling). Technician and mechanic labor rates for HVAC and generator services are also listed, along with response times for equipment delivery. [case PC25-044] This document is a Services Agreement between the City of Panama City, Florida, and Storm Services, LLC. for Comfort Station Equipment and Services. It is an Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract with an initial term from May 1, 2026, to May 1, 2031. The agreement establishes a framework for providing temporary support facilities (restrooms, showers, climate-controlled seating, potable water, etc.) following declared disasters. Storm Services, LLC. will be responsible for mobilizing, setting up, operating, managing, and demobilizing these comfort stations. Specific work will be authorized through written Notices to Proceed (NTPs) or Purchase Orders (POs), which will define the scope, start/end dates, and funding. The agreement details pricing structures for equipment rental and labor, invoicing procedures, and payment terms. It also outlines compliance requirements with Federal (including FEMA and 2 C.F.R. Part 200) and State laws, record retention, insurance, and nondiscrimination policies. The City makes no guarantee of work volume, and all assignments are contingent on funding and written authorization. [case PC25-055] This document is a Services Agreement between SLSCO, LTD. and The City of Panama City, Florida, for Comfort Station Equipment and Services. It outlines the terms and conditions for providing temporary community support functions following declared disasters. The agreement is an Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract with an initial term from May 1, 2026, to May 1, 2031. Services include setup, operation, management, and maintenance of comfort stations, which may include restrooms, showers, hygiene facilities, climate-controlled seating, potable water, and other relief amenities. The contractor must mobilize within 72 hours of a Notice to Proceed (NTP) and maintain 24-hour operations for up to two weeks or more per activation. The agreement details requirements for compliance with federal regulations (including 2 C.F.R. Part 200 and FEMA guidelines), insurance, record retention, public records, and subcontractor oversight. The City makes no guarantee of work, and all assignments are contingent upon funding and a formal NTP or Purchase Order. The contractor is responsible for all costs and performance, including that of subcontractors. [case RFP No. PC25-055 / Addendum No. 2] This document outlines a Services Agreement between the City of Panama City, Florida, and USA Up Star, LLC for Comfort Station Equipment and Services. The agreement is an Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract with a base term from May 1, 2026, to May 1, 2031. USA Up Star, LLC will provide temporary community-support functions following declared disasters, including setup, operation, management, and maintenance of comfort stations. Specific services and equipment are detailed in the Scope of Work, and pricing is provided in the Pricing Schedule. Work is authorized through written Notices to Proceed (NTPs) or Purchase Orders (POs). The agreement emphasizes compliance with Federal (2 C.F.R. Part 200, FEMA) and State regulations, including E-Verify requirements for employment eligibility. The City reserves the right to make multiple awards. No specific project location or size is detailed, as services are on-call for disaster response. [1760 Industrial Dr., Greenwood, IN 46143; case RFP No. PC25-055] City of Panama City is seeking bids for Comfort Station Equipment and Services. The contract is with USA Up Star, LLC, located at 1760 Industrial Dr., Greenwood, IN 46143. The RFP number is PC25-055. The contract terms and federal compliance provisions are detailed, including requirements for contractor responsibility, compliance with laws, licenses, permits, performance standards, bond and insurance, subcontractors, safety, records, payment, changes, termination, indemnification, nondiscrimination, public entity crimes, E-Verify, conflict of interest, debarment/suspension, unethical business practices, force majeure, assignment, and governing law. Key personnel and logistics representatives for USA Up Star, LLC are listed with contact information. A sample Notice to Proceed (NTP) and Daily Services Verification Log (DSVL) are included. The pricing schedule lists various comfort station trailers, mobile offices, handwashing stations, refrigeration, bottled water, fueling equipment, generators, lighting towers, tents, medical kits, and labor rates for setup, teardown, and on-site management. [West Beach Drive between 6th Street and 4th Street, and Mulberry Avenue from 6th Street to West Beach Drive] City of Panama City is considering a Task Order with Halff Associates for $24,000 to complete the design and permitting for roadway improvements at West Beach Drive and Mulberry Avenue. The project includes improvements to the roadway, underground utilities, sidewalks, curbs, and stormwater drainage on West Beach Drive between 6th Street and 4th Street, and Mulberry Avenue from 6th Street to West Beach Drive. This task order is for project design changes due to ongoing coordination with Chevron and SC Rowe and will be covered by the CDBG-DR Grant, which will also cover construction. Staff recommends approval. [case Resolution 20260526.1] Resolution 20260526.1 establishes a policy for appointments to City of Panama City boards and committees when the appointment method is not specified by ordinance, statute, or special act. Each City Commissioner and the Mayor will appoint one member to five-member boards or committees, with all appointees subject to confirmation by a majority vote of the City Commission. Members serve at the pleasure of the City Commission without compensation and can be removed by majority vote. The resolution also outlines procedures for vacancies and specifies that terms will be set at the time of appointment. This policy applies to ten identified boards. Notice of Vacancy on the Panama City-Bay County Airport Authority Board for a four-year term expiring June 25, 2030. The board operates and develops airport projects and related property. It consists of seven members, with specific residency requirements. Appointments are shared by the City Commission of Panama City, Board of Bay County Commissioners, City Council of Panama City Beach, and Board of County Commissioners of Walton County. City Commission appoints two members. Board meetings are held on the fourth Wednesday of each month at 9:00 a.m. One application has been received. Notice of Term Expirations on the Panama City Port Authority Board of Directors. Two positions have four-year terms expiring June 25, 2030. The current members, Harvey Hollingsworth and George Reiss, have expressed interest in retaining their positions. The Port Authority manages the City's Deep Water Shipping Port, its Industrial District, and Foreign Trade Zone. Directors are appointed by the City Commission for four-year terms, with a term limitation of eight years requiring unanimous reappointment. Directors must live in Bay County. The Board meets on the 2nd Thursday of each month. Letters of interest from Harvey Hollingsworth and George E. Reiss are included, along with an application from James (Jay) R. Moody, IV. Notice of Term Expiration on the Panama City Housing Authority Board. One position has a four-year term expiring June 11, 2030. The current board member does not wish to remain. The Mayor appoints, and the City Commission approves, a five-member board, with one member required to be a low-income resident or current tenant. Board members serve four-year terms, subject to an eight-year term limitation requiring unanimous City Commission vote for reappointment. Board meetings are held on the 4th Wednesday of each month at 12:00 p.m. One application has been received. [409 Harrison Avenue, Panama City, Florida 32401; case PCCO #003] Consideration to approve Martin Theatre Change Order No. 3 in the amount of $1,130,256.54. This change order includes a deductive Non-Federal Change Order of ($1,257,194.34) and a Federal Change Order of $2,387,450.88. The original contract with Burke Construction, Inc. was $32,985,842.00. Previous change orders (1 and 2) totaled $399,363.33. With Change Order No. 3, the new contract sum will be $34,793,840.40. The changes involve moving allowance items from Non-Federal to Federal, and include additional items for the Tennessee & Ritz buildings, lighting, the elevator, the orchestra pit, structural steel, and electrical items. Staff recommends approval. [2215 E 3rd Street] This document details two separate items. The first is a Change Order Request (COR) for a construction project involving the Martin Theatre, with Burke Construction Group, Inc. as the contractor. This COR adds $2,387,450.88 to the contract sum, bringing the new total to $33,665,300.27. It also includes adjustments to the contract time, with a net decrease of 203 days (65 FED DELAYS PCCO #03 and 138 NON-FED DELAYS PCCO #02), setting the substantial completion date to September 15, 2027. The second item is an Exclusive Sales Listing Agreement between the City of Panama City and CBRE, Inc. for the disposition of a vacant property located at 2215 E 3rd Street (parcel number 22545-000-000). The property is 0.73 acres and zoned Neighborhood General. CBRE will act as the exclusive listing agent for one year, with potential extensions. The initial listing price is to be determined (tbd).