July 7, 2026 Agenda

Agenda items

• 1. ACQUISITION (includes equipment, labor, materials, and mileage for trail alignment work, checking
  • Legal Services
  • Engineering & Architecture
  • Site Prep, Grading & Hardscape
  • Real Estate Development
  • Landscaping & Lawn Service
• 1. Develop your request for bid.
• 1. In accordance with Minn. Stat. §38.37 County desires to augment the University’s state-wide
• 1. MAINTENANCE (includes equipment, labor, materials, and mileage used for trail conditioning)
• 1. Trail Information
• 1. Walmart Inc. #1627 – PID 52.618.0010 & 52.618.0040
• 10. 10:15 Request for the Clay County Board of Commissioners to Consider Authorizing
  • Utilities (Sub)
  • General Contractor
  • Site Prep, Grading & Hardscape
  • Building & Industrial Supply
  • Engineering & Architecture
  • Legal Services
• 10. 10:15 Request for the Clay County Board of Commissioners to Consider Authorizing
  • Engineering & Architecture
  • Business Consulting
  • Government Authority
• 10. If University or the County in good faith determines that funding is no longer available to support
• 10. Request for the Clay County Board of Commissioners to Consider Authorizing WCRWD/AE2S Staff
  • Legal Services
  • Engineering & Architecture
  • Utilities (Sub)
  • Building & Industrial Supply
  • General Contractor
  • Site Prep, Grading & Hardscape
  • Concrete & Masonry
  • Plumbing
  • Electrical
  • HVAC & Climate Control
  • Painting & Flooring
  • Roofing
  • Drywall & Insulation
  • Windows, Doors & Glass
  • Carpentry & Cabinetry
• 11. 10:25 Request Approval of Agreement with Winthrop & Weinstein, P.A. (“Winthrop”) to
• 11. 10:25 Request Approval of Agreement with Winthrop & Weinstein, P.A. (“Winthrop”) to
• 11. Each party agrees that it will be responsible for its own actions and the results thereof to the
• 11. Request Approval of Agreement with Winthrop & Weinstein, P.A. (“Winthrop”) to Provide Lobbyist
  • Legal Services
  • Business Consulting
• 12. Pursuant to Minn. Stat. §16C.05, Subd. 5, the University agrees that County, the State Auditor,
• 13. All data collected, created, received, maintained, or disseminated for any purposes by the
• 14. With respect to their obligations under this Agreement, the University and the County are
• 15. This Agreement may be executed in counterparts and/or by electronic signature, each
  • Training & Tutoring
  • Legal Services
  • Finance (Other)
  • Office & Business Support Services
• 2. 8:35 Five-Year Community Impact Update
• 2. 8:35 Five-Year Community Impact Update
• 2. ADMINISTRATION (includes equipment, labor, materials, and mileage for preparation of paperwork,
• 2. County recognizes that University costs for supporting these Programs and positions increase
• 2. Five-Year Community Impact Update
  • Legal Services
  • Government Authority
• 2. LIABILITY INSURANCE (maximum state allowed $1,500 per year)
• 2. Solicit bids from vendors
  • General Contractor
  • Site Prep, Grading & Hardscape
  • Concrete & Masonry
  • Electrical
  • HVAC & Climate Control
  • Painting & Flooring
  • Plumbing
  • Roofing
  • Carpentry & Cabinetry
  • Drywall & Insulation
  • Windows, Doors & Glass
  • Building & Industrial Supply
  • Engineering & Architecture
  • Legal Services
  • Landscaping & Lawn Service
• 2. Spring Opening Funds
  • Site Prep, Grading & Hardscape
  • Landscaping & Lawn Service
  • Government Authority
• 2. West Central Ag Services/CHS – PID 57.980.0020
• 3. 9:00 Request Approval of State of Minnesota Grant Agreement
• 3. 9:00 Request Approval of State of Minnesota Grant Agreement
• 3. Based on the County’s funding commitment, University agrees to hire, schedule, pay, and
  • Accounting & Tax
  • Office & Business Support Services
  • Staffing & Employment
• 3. Debra & Michael Steffens – PID 09.004.1103
• 3. FACILITIES (includes equipment, labor, materials, and mileage for construction, upkeep, and mowing
  • Site Prep, Grading & Hardscape
  • Concrete & Masonry
  • Carpentry & Cabinetry
  • Plumbing
  • General Contractor
  • Building & Industrial Supply
  • Equipment & Vehicle Rental
  • Landscaping & Lawn Service
• 3. Grant Balance
• 3. Request Approval of State of Minnesota Grant Agreement
  • Site Prep, Grading & Hardscape
  • Landscaping & Lawn Service
  • Government Authority
• 3. Secure a vendor
• 3. TOILETS (includes equipment, labor, materials, and mileage to clean and maintain permanent ADA
  • Site Prep, Grading & Hardscape
  • Landscaping & Lawn Service
  • General Contractor
• 4. 9:05 Clay County Board of Commissioners Will Consider Modification to the University of
  • Business Consulting
  • Staffing & Employment
• 4. 9:05 Clay County Board of Commissioners Will Consider Modification to the University of
• 4. Brian Lee – PID 12.027.3500
• 4. Clay County Board of Commissioners Will Consider Modification to the University of Minnesota
  • Business Consulting
  • Legal Services
  • Office & Business Support Services
• 4. County agrees to provide local support in the form of a county-hired administrative support
  • Office & Business Support Services
  • Building & Industrial Supply
  • Business Consulting
  • Engineering & Architecture
  • Legal Services
  • Accounting & Tax
  • IT Services & Cybersecurity
  • IT Consulting & Managed Services
  • Professional Web Services
  • Design & Creative
  • Marketing & Advertising
  • SEO & Social Media Marketing
  • Photography & Videography
  • Professional Services (Other)
  • Training & Tutoring
• 4. Projected Costs
• 4. TRAIL SYSTEM MAP PRINTING (includes production and printing of publicly available maps)
  • Commercial Printing & Packaging
  • Design & Creative
  • Office & Business Support Services
• 4. While the vendor is completing the work
• 5. 9:15 Extension Budget Presentation for 2027
• 5. 9:15 Extension Budget Presentation for 2027
• 5. Brian Wild – PID 25.033.4600
  • Legal Services
  • Accounting & Tax
  • Appraisal & Inspection
• 5. Extension Budget Presentation for 2027
• 5. Maintenance Needs
  • Site Prep, Grading & Hardscape
  • Landscaping & Lawn Service
  • Building & Industrial Supply
• 5. Once the vendor completes the work
• 5. University will bill the County quarterly and the County will submit payment within thirty-five
• 6. Budget Presentation - Human Resources
  • Accounting & Tax
  • Business Consulting
  • Legal Services
  • Government Authority
• 6. David Ronsberg – PID 26.017.3500
  • General Contractor
  • Carpentry & Cabinetry
  • Concrete & Masonry
  • Drywall & Insulation
  • Electrical
  • HVAC & Climate Control
  • Painting & Flooring
  • Plumbing
  • Restoration & Waterproofing
  • Roofing
  • Site Prep, Grading & Hardscape
  • Building & Industrial Supply
  • Engineering & Architecture
• 6. During an extended leave of absence (e.g. FMLA; educational leave), the University will continue
• 6. Submit for reimbursement (if applicable)
  • General Contractor
  • Building & Industrial Supply
  • Business Consulting
  • Government Authority
• 6. Supplemental Information
  • Site Prep, Grading & Hardscape
  • Landscaping & Lawn Service
  • Engineering & Architecture
  • Building & Industrial Supply
• 7. 9:40 BREAK
• 7. 9:40 BREAK
• 7. As vacancies occur (e.g. retirement, resignation), and if the County and University agree to
• 7. Club Review
• 8. 9:45 Budget Presentation - GIS & Communications
• 8. 9:45 Budget Presentation - GIS & Communications
• 8. Annually, the County Extension Committee, in coordination with University, will be responsible
  • Business Consulting
  • Accounting & Tax
  • Legal Services
  • Office & Business Support Services
• 8. Budget Presentation - GIS & Communications
  • Engineering & Architecture
  • IT Services & Cybersecurity
  • Business Consulting
  • Office & Business Support Services
  • Government Authority
• 8. Sponsor Review – FOR SPONSOR USE ONLY
• 9. Budget Presentation - Planning & Zoning
• 9. DNR Review and Approval – FOR DNR STAFF USE ONLY
  • Site Prep, Grading & Hardscape
  • General Contractor
  • Building & Industrial Supply
  • Engineering & Architecture
  • Landscaping & Lawn Service
  • Commercial & Business Insurance
  • Real Estate Development
  • Legal Services
• 9. Nothing in this Agreement precludes the County or University at any time during the term of this
• A. 65% Requests:
• A. June 30, 2027, or until all obligations have been satisfactorily fulfilled, whichever occurs first.
  • Site Prep, Grading & Hardscape
  • Concrete & Masonry
  • Carpentry & Cabinetry
  • Plumbing
  • Construction (Other)
  • Landscaping & Lawn Service
  • Building & Industrial Supply
  • Engineering & Architecture
  • Real Estate Development
  • Title & Settlement Services
  • Commercial & Business Insurance
• A. Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq.) and DOC implementing regulations
  • Legal Services
  • Business Consulting
  • Office & Business Support Services
• A. Without Cause.
• B. 90% Requests:
• B. Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794), and DOC implementing
• B. With Cause.
  • Legal Services
  • Government Authority
• C. Project Total
• C. The Age Discrimination Act of 1975, as amended (42 U.S.C. § 6101 et seq.), and DOC implementing
• D. Title II of the Americans with Disabilities Act (ADA) of 1990 which prohibits discrimination against qualified
  • Legal Services
  • Government Authority
• E. Any other applicable non-discrimination law(s).
  • Site Prep, Grading & Hardscape
  • Engineering & Architecture
  • Landscaping & Lawn Service
  • Government Authority
• a) County Board of Appeal & Equalization Minutes from June 16, 2026
• a) County Board of Appeal & Equalization Minutes from June 16, 2026
• a. It may be considered a bid if a vendor:
• a. Material price per item or per yard
• b. Service price per hour or per mile
• b. To use the above as bids, the sponsor/clubs must document the details in the request for bid and
• c. Costs for labor and equipment
• c. Sponsors/clubs must retain copies of all competitive bidding documentation. This documentation
• d. Date and timeframe when the product or service is needed
• d. Grantees must take all necessary affirmative steps to ensure that targeted vendors from
• e. If being delivered, where product should be dropped off
• f. Other services you may need, like spreading of gravel
• g. Additional fees that may be included (delivery fees, disposal fees, taxes, etc.)
• i. Contracts for repeated services (i.e. grading once per quarter or gravel deliveries once
• i. Does not respond
• i. Minnesota Department of Administration’s Certified Target Group, Economically
• ii. Metropolitan Council’s Targeted Vendor list: Minnesota Unified Certification Program
• ii. Responds, but they do not have the necessary equipment or supplies
• iii. Responds, but your project is outside of their service area
• iii. Small Business Certification Program through Hennepin County, Ramsey County, and
• iv. Responds, but they cannot provide materials or services at the specified date/time
• v. Responds, but they are not interested