July 7, 2026 Minutes
Board of Commissioners Meeting · 2026-07-07 · minutes
[case 292935] The Clay County Board of Commissioners approved the State of Minnesota Grant Contract Agreement 292935 for the Agassiz Recreational Trail (ART). This agreement allows reimbursement for expenses and maintenance along the trail from Ulen to the North County Line. The agreement is budget neutral. The Board also approved authorizing staff to continue evaluating the potential addition of Wilkin County to the West Central Regional Water District (WCRWD). Wilkin County has expressed interest due to drinking water quality concerns and infrastructure needs, and has agreed to fund all associated costs for the evaluation process. The Board will consider final approval after all contingencies, including funding, legal agreements, and engineering evaluations, are met. The Board approved an agreement with Winthrop & Weinstein, P.A. for lobbyist legislative services through 2027 to advocate for county priorities at the Minnesota Legislature. The Clay County Board of Commissioners tabled the discussion regarding a modification to the University of Minnesota Extension Contract concerning staffing levels for the Extension Educator – Youth Development (4-H) position. The Board was considering reducing the position from 1.0 FTE to 0.80 FTE due to budget constraints. Some Commissioners requested more data on 4-H program growth and enrollment before making a decision. The item was revisited later in the meeting, but due to the inability to gather necessary information, it was tabled until the July 14, 2026 meeting. The 2027 Extension Budget Presentation was also tabled to the same date.
Agenda items
- 1. ACQUISITION (includes equipment, labor, materials, and mileage for trail alignment work, checking
- Legal Services
- Engineering & Architecture
- Site Prep, Grading & Hardscape
- Real Estate Development
- Landscaping & Lawn Service
- 1. Develop your request for bid.
- 1. In accordance with Minn. Stat. §38.37 County desires to augment the University’s state-wide
- 1. MAINTENANCE (includes equipment, labor, materials, and mileage used for trail conditioning)
- 1. Trail Information
- 1. Walmart Inc. #1627 – PID 52.618.0010 & 52.618.0040
- 10. 10:15 Request for the Clay County Board of Commissioners to Consider Authorizing
- Utilities (Sub)
- General Contractor
- Site Prep, Grading & Hardscape
- Building & Industrial Supply
- Engineering & Architecture
- Legal Services
- 10. 10:15 Request for the Clay County Board of Commissioners to Consider Authorizing
- Engineering & Architecture
- Business Consulting
- Government Authority
- 10. If University or the County in good faith determines that funding is no longer available to support
- 10. Request for the Clay County Board of Commissioners to Consider Authorizing WCRWD/AE2S Staff
- Legal Services
- Engineering & Architecture
- Utilities (Sub)
- Building & Industrial Supply
- General Contractor
- Site Prep, Grading & Hardscape
- Concrete & Masonry
- Plumbing
- Electrical
- HVAC & Climate Control
- Painting & Flooring
- Roofing
- Drywall & Insulation
- Windows, Doors & Glass
- Carpentry & Cabinetry
- 11. 10:25 Request Approval of Agreement with Winthrop & Weinstein, P.A. (“Winthrop”) to
- 11. 10:25 Request Approval of Agreement with Winthrop & Weinstein, P.A. (“Winthrop”) to
- 11. Each party agrees that it will be responsible for its own actions and the results thereof to the
- 11. Request Approval of Agreement with Winthrop & Weinstein, P.A. (“Winthrop”) to Provide Lobbyist
- Legal Services
- Business Consulting
- 12. Pursuant to Minn. Stat. §16C.05, Subd. 5, the University agrees that County, the State Auditor,
- 13. All data collected, created, received, maintained, or disseminated for any purposes by the
- 14. With respect to their obligations under this Agreement, the University and the County are
- 15. This Agreement may be executed in counterparts and/or by electronic signature, each
- Training & Tutoring
- Legal Services
- Finance (Other)
- Office & Business Support Services
- 2. 8:35 Five-Year Community Impact Update
- 2. 8:35 Five-Year Community Impact Update
- 2. ADMINISTRATION (includes equipment, labor, materials, and mileage for preparation of paperwork,
- 2. County recognizes that University costs for supporting these Programs and positions increase
- 2. Five-Year Community Impact Update
- Legal Services
- Government Authority
- 2. LIABILITY INSURANCE (maximum state allowed $1,500 per year)
- 2. Solicit bids from vendors
- General Contractor
- Site Prep, Grading & Hardscape
- Concrete & Masonry
- Electrical
- HVAC & Climate Control
- Painting & Flooring
- Plumbing
- Roofing
- Carpentry & Cabinetry
- Drywall & Insulation
- Windows, Doors & Glass
- Building & Industrial Supply
- Engineering & Architecture
- Legal Services
- Landscaping & Lawn Service
- 2. Spring Opening Funds
- Site Prep, Grading & Hardscape
- Landscaping & Lawn Service
- Government Authority
- 2. West Central Ag Services/CHS – PID 57.980.0020
- 3. 9:00 Request Approval of State of Minnesota Grant Agreement
- 3. 9:00 Request Approval of State of Minnesota Grant Agreement
- 3. Based on the County’s funding commitment, University agrees to hire, schedule, pay, and
- Accounting & Tax
- Office & Business Support Services
- Staffing & Employment
- 3. Debra & Michael Steffens – PID 09.004.1103
- 3. FACILITIES (includes equipment, labor, materials, and mileage for construction, upkeep, and mowing
- Site Prep, Grading & Hardscape
- Concrete & Masonry
- Carpentry & Cabinetry
- Plumbing
- General Contractor
- Building & Industrial Supply
- Equipment & Vehicle Rental
- Landscaping & Lawn Service
- 3. Grant Balance
- 3. Request Approval of State of Minnesota Grant Agreement
- Site Prep, Grading & Hardscape
- Landscaping & Lawn Service
- Government Authority
- 3. Secure a vendor
- 3. TOILETS (includes equipment, labor, materials, and mileage to clean and maintain permanent ADA
- Site Prep, Grading & Hardscape
- Landscaping & Lawn Service
- General Contractor
- 4. 9:05 Clay County Board of Commissioners Will Consider Modification to the University of
- Business Consulting
- Staffing & Employment
- 4. 9:05 Clay County Board of Commissioners Will Consider Modification to the University of
- 4. Brian Lee – PID 12.027.3500
- 4. Clay County Board of Commissioners Will Consider Modification to the University of Minnesota
- Business Consulting
- Legal Services
- Office & Business Support Services
- 4. County agrees to provide local support in the form of a county-hired administrative support
- Office & Business Support Services
- Building & Industrial Supply
- Business Consulting
- Engineering & Architecture
- Legal Services
- Accounting & Tax
- IT Services & Cybersecurity
- IT Consulting & Managed Services
- Professional Web Services
- Design & Creative
- Marketing & Advertising
- SEO & Social Media Marketing
- Photography & Videography
- Professional Services (Other)
- Training & Tutoring
- 4. Projected Costs
- 4. TRAIL SYSTEM MAP PRINTING (includes production and printing of publicly available maps)
- Commercial Printing & Packaging
- Design & Creative
- Office & Business Support Services
- 4. While the vendor is completing the work
- 5. 9:15 Extension Budget Presentation for 2027
- 5. 9:15 Extension Budget Presentation for 2027
- 5. Brian Wild – PID 25.033.4600
- Legal Services
- Accounting & Tax
- Appraisal & Inspection
- 5. Extension Budget Presentation for 2027
- 5. Maintenance Needs
- Site Prep, Grading & Hardscape
- Landscaping & Lawn Service
- Building & Industrial Supply
- 5. Once the vendor completes the work
- 5. University will bill the County quarterly and the County will submit payment within thirty-five
- 6. Budget Presentation - Human Resources
- Accounting & Tax
- Business Consulting
- Legal Services
- Government Authority
- 6. David Ronsberg – PID 26.017.3500
- General Contractor
- Carpentry & Cabinetry
- Concrete & Masonry
- Drywall & Insulation
- Electrical
- HVAC & Climate Control
- Painting & Flooring
- Plumbing
- Restoration & Waterproofing
- Roofing
- Site Prep, Grading & Hardscape
- Building & Industrial Supply
- Engineering & Architecture
- 6. During an extended leave of absence (e.g. FMLA; educational leave), the University will continue
- 6. Submit for reimbursement (if applicable)
- General Contractor
- Building & Industrial Supply
- Business Consulting
- Government Authority
- 6. Supplemental Information
- Site Prep, Grading & Hardscape
- Landscaping & Lawn Service
- Engineering & Architecture
- Building & Industrial Supply
- 7. 9:40 BREAK
- 7. 9:40 BREAK
- 7. As vacancies occur (e.g. retirement, resignation), and if the County and University agree to
- 7. Club Review
- 8. 9:45 Budget Presentation - GIS & Communications
- 8. 9:45 Budget Presentation - GIS & Communications
- 8. Annually, the County Extension Committee, in coordination with University, will be responsible
- Business Consulting
- Accounting & Tax
- Legal Services
- Office & Business Support Services
- 8. Budget Presentation - GIS & Communications
- Engineering & Architecture
- IT Services & Cybersecurity
- Business Consulting
- Office & Business Support Services
- Government Authority
- 8. Sponsor Review – FOR SPONSOR USE ONLY
- 9. Budget Presentation - Planning & Zoning
- 9. DNR Review and Approval – FOR DNR STAFF USE ONLY
- Site Prep, Grading & Hardscape
- General Contractor
- Building & Industrial Supply
- Engineering & Architecture
- Landscaping & Lawn Service
- Commercial & Business Insurance
- Real Estate Development
- Legal Services
- 9. Nothing in this Agreement precludes the County or University at any time during the term of this
- A. 65% Requests:
- A. June 30, 2027, or until all obligations have been satisfactorily fulfilled, whichever occurs first.
- Site Prep, Grading & Hardscape
- Concrete & Masonry
- Carpentry & Cabinetry
- Plumbing
- Construction (Other)
- Landscaping & Lawn Service
- Building & Industrial Supply
- Engineering & Architecture
- Real Estate Development
- Title & Settlement Services
- Commercial & Business Insurance
- A. Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq.) and DOC implementing regulations
- Legal Services
- Business Consulting
- Office & Business Support Services
- A. Without Cause.
- B. 90% Requests:
- B. Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794), and DOC implementing
- B. With Cause.
- Legal Services
- Government Authority
- C. Project Total
- C. The Age Discrimination Act of 1975, as amended (42 U.S.C. § 6101 et seq.), and DOC implementing
- D. Title II of the Americans with Disabilities Act (ADA) of 1990 which prohibits discrimination against qualified
- Legal Services
- Government Authority
- E. Any other applicable non-discrimination law(s).
- Site Prep, Grading & Hardscape
- Engineering & Architecture
- Landscaping & Lawn Service
- Government Authority
- a) County Board of Appeal & Equalization Minutes from June 16, 2026
- a) County Board of Appeal & Equalization Minutes from June 16, 2026
- a. It may be considered a bid if a vendor:
- a. Material price per item or per yard
- b. Service price per hour or per mile
- b. To use the above as bids, the sponsor/clubs must document the details in the request for bid and
- c. Costs for labor and equipment
- c. Sponsors/clubs must retain copies of all competitive bidding documentation. This documentation
- d. Date and timeframe when the product or service is needed
- d. Grantees must take all necessary affirmative steps to ensure that targeted vendors from
- e. If being delivered, where product should be dropped off
- f. Other services you may need, like spreading of gravel
- g. Additional fees that may be included (delivery fees, disposal fees, taxes, etc.)
- i. Contracts for repeated services (i.e. grading once per quarter or gravel deliveries once
- i. Does not respond
- i. Minnesota Department of Administration’s Certified Target Group, Economically
- ii. Metropolitan Council’s Targeted Vendor list: Minnesota Unified Certification Program
- ii. Responds, but they do not have the necessary equipment or supplies
- iii. Responds, but your project is outside of their service area
- iii. Small Business Certification Program through Hennepin County, Ramsey County, and
- iv. Responds, but they cannot provide materials or services at the specified date/time
- v. Responds, but they are not interested
Follow this across meetings
Applicants and firms
Mira los negocios reales detrás de estos números
Obtén los registros reales, con direcciones y directivos, respaldados por una garantía de reembolso de 14 días.
Crea tu cuenta