Agenda (PDF)

City Commission - Regular Meeting · 2026-06-04 · agenda

[200 East University Avenue, Gainesville, FL 32601; case 2026-340] The City Commission is considering an agreement between the University of Florida and the City of Gainesville for Medication-Assisted Treatment (MAT) services provided by Gainesville Fire Rescue. This program uses a mobile clinic to offer Suboxone for individuals with opioid use disorder, bridging them to long-term treatment. The University of Florida's Homeless Outreach & Street Medicine Program and Mobile Outreach Clinic will refer patients identified with substance use disorders to this GFR MAT program. The agreement formalizes an existing partnership to enhance access to treatment, reduce overdose risk, and improve continuity of care. The total reimbursement to the City will not exceed $69,943.00 for the period of October 1, 2026, through September 29, 2027. [case 2026-340A, 2026-351, 2024-556, 2026-376] This document contains multiple unrelated agenda items. The first is a contract for services between the University of Florida and a vendor for a mobile Suboxone clinic. The second is a settlement of a workers' compensation claim for Kevin Gutierrez. The third is an informational report on upcoming City of Gainesville events. The fourth is an interlocal agreement between the City of Gainesville and the District Board of Trustees of Santa Fe College for transit services. [case 2026-340A] University of Florida (UF) has entered into a Contract for Services with a vendor for a mobile Suboxone clinic, referred to as the Assisted Treatment Program (GFR-MAT). This program is mobile, operates 7 days a week, and provides daily directly-observed Suboxone dosing for individuals with opioid use disorders (OUDs) as a short-term bridge to long-term treatment. UF Homeless Outreach & Street Medicine Program (UF Street Med) and UF Mobile Outreach Clinic (UF MOC) will refer patients. Reporting metrics will be sent monthly. [case 2026-351] The City of Gainesville is requesting City Commission approval for a full and final settlement of Kevin Gutierrez' workers' compensation claims totaling $175,000. This settlement covers all future medical and indemnity payments, stemming from incidents including chest pain, dizziness, facial numbness, and neck and back pain experienced while employed by the Gainesville Fire and Rescue Department (GFR). [Various locations within Gainesville, FL; case 2024-556] This is an informational report summarizing upcoming City of Gainesville events from June 4, 2026, through November 21, 2026. Events include: Gun Violence Awareness Day Proclamation (June 4), Juneteenth Film Festival (June 6), Summer Safety event (June 9), T.B. McPherson Center Community Workshop (June 9), IMPACT GNV Poetry Open Mic Nights (June 10, June 17, June 24), Juneteenth celebrations (June 18, June 19), Freedom Fest '26 (June 20), Tha Cookout (June 21), Community Safety Day (June 26), Depot Park 10th Anniversary (August 1), After-School Program Open Houses (August 27, September 1, September 3), Civil War Era play (September 5), Blues on the Patio (September 6), Turn of the 20th Century play (October 11), The Great Pumpkin Bash (October 17), World War II America play (November 11), 44th Annual Downtown Festival & Art Show (November 14-15), and Cane Boil and Fiddle Fest (November 21). [case 2026-376] The City of Gainesville is requesting City Commission approval for a three-year interlocal agreement with the District Board of Trustees of Santa Fe College (SF) for transit services. The agreement, effective July 1, 2026, through June 30, 2029, will provide unlimited transit access for SF students and employees. The total cost for student transport over three years is approximately $2,461,305.00, with hourly rates ranging from $91.73 to $94.50. Employee transport will cost $7.50 per employee annually, totaling $22,950 over three years. The agreement aims to reduce on-campus parking demand and provide commuting alternatives. [case 2026-378] The City Commission is recommended to approve the revised Fraud Risk Management Policy. The revision includes a clause for the City to audit third-party entities receiving City funding or services, requires ethics/fraud awareness training for all City employees, and mandates an annual report on employee compliance. The policy applies to City staff, independent contractors, and recipients of City funding or services. [case 2026-338] The City Commission is recommended to review and accept the Fiscal Year 2026 Q2 City Investment Performance Report. The report details the performance of the City's Operating/Surplus Funds, General Employees' Pension Plan, Police Officers' and Firefighters' Pension Plan, Retiree Health Insurance Trust Fund, and Evergreen Cemetery Trust Fund for the period ending March 31, 2026. The Finance Committee reviewed this item on May 27, 2026, and unanimously approved its referral to the City Commission for approval on consent. [case 2026-338F, 2026-338G, 2026-338H] This document contains financial performance data for various investment funds and composites, including those managed by Loomis Sayles, Principal Global Investors, City of Gainesville General Employees' Pension Plan, Twin Capital, Nuveen SEI Trust CIT, Barrow, Hanley, Mewhinney & Strauss, Disciplined Growth Investors, Pzena Investment Management, Silchester International Investors, Baillie Gifford Overseas, and others. It details asset allocation, market values, and performance metrics (net and gross of fees) as of March 31, 2026. The document also includes definitions of investment terms and disclosures from the report compiler, Mariner Institutional. [Bivens Arm Nature Park; case 2026-352] The City Commission is asked to approve a Guaranteed Maximum Price Agreement with Oelrich Construction, Inc. for the Bivens Arm Marsh Restoration Project and Replacement of the Boardwalk System. The total cost is $3,510,536.00. The marsh restoration involves removing vegetation and sediment, and replanting native marsh vegetation. The boardwalk replacement includes replacing stringers, posts, handrails, and beams with inert materials due to deterioration. Construction is scheduled to begin in late July 2026 and conclude in early April 2027. This document outlines the general terms and conditions for a Construction Management Services for Minor Projects contract with the City of Gainesville and Gainesville Regional Utilities. It details the responsibilities of the Construction Manager regarding contract changes, reviews, evaluations, performance of work, compliance with governmental requirements, safety, record keeping, quality control, incident reporting, hazardous substances, site access, commissioning, personnel, subcontractors, suppliers, site facilities, goods, products, materials, documents, information, submittals, inspection, correction of defective work, change orders, and warranties. It specifies requirements for apprentice and disadvantaged worker utilization, living wage compliance, and non-discrimination policies. The document does not describe specific projects, but rather the contractual framework for managing minor construction projects. [case FPUR-230010-GD] This document is a Request for Qualifications (RFQ) for Continuing Construction Management Professional Services for Minor Projects. The City of Gainesville and Gainesville Regional Utilities (OWNERs) are seeking to establish continuing service contracts with multiple companies to provide construction management services for projects with an estimated construction cost of less than $4,000,000. The RFQ outlines the project timetable, including key dates for the ITN, pre-bid meeting, question deadlines, evaluation meetings, oral presentations, protest period, recommendation of award, contract finalization, purchase order issuance, and projected contract start date. It also details the process for submitting questions and clarifications, prohibits lobbying during the procurement process, and defines a 'Cone of Silence' period. The document emphasizes the determination of respondent responsibility based on capability, past performance, financial and business capabilities, and legal eligibility, and states that no contract will be awarded to any proposer in arrears to the CITY or who is a defaulter on any obligation to the CITY. [case FPUR-230010-GD] The City of Gainesville (CITY) and Gainesville Regional Utilities (GRU) are seeking to enter into continuing service contracts with several Construction Management (CM) firms for Minor Projects. A Minor Project is defined as having an estimated construction cost of less than $4,000,000. The contracts will be for a term of four (4) years, with an option for one (1) additional year. Services will include construction management for various project types such as roadway, storm water, streetscapes, lighting, creek and/or wetland restoration, structures, solid waste projects, infrastructure improvements, underground piping, water treatment and reclamation plant equipment, commercial buildings, historic rehabilitation, and adaptive reuse. Firms must be licensed general or building contractors in Florida, have at least three (3) years in business, and possess at least three (3) years of progressive construction management experience. Subcontractors will be required to bid competitively for work. Performance and payment bonds for up to $4 million per project are required. The RFQ outlines detailed submission requirements, evaluation criteria, and contract terms. Preference may be given to businesses with a drug-free workplace certification, local businesses within Gainesville, Alachua County, or the State of Florida. Living wage requirements and apprentice/disadvantaged worker participation are also stipulated. [case RFQ-FPUR-230010-GD] This document is a contract for continuing construction management professional services for minor projects issued by the City of Gainesville, Gainesville Regional Utilities. The contract outlines the terms and conditions for a Construction Manager to provide services on an as-needed, per-project basis. Projects may include new construction, renovation, remodeling, building maintenance, and equipment installation, with construction costs not to exceed $4,000,000 per project. The contract term is four years, with an option for one additional year. It details the process for pre-construction services, Guaranteed Maximum Price (GMP) proposals, project team roles, and the Construction Manager's duties regarding bidding, negotiation, and supervision of trade contractors. Specific bidding thresholds are defined: under $5,000 (negotiation), $5,000-$49,999 (three quotes), $50,000+ (competitive bidding process), and $200,000+ (newspaper advertisement). The contract also covers compensation, liquidated damages for delay, insurance, bonds, and compliance with Florida's public records law. The document includes various exhibits detailing contract forms, general terms and conditions, GMP templates, preconstruction agreements, and notices to proceed. This document is a contract for construction management services for minor projects between the City of Gainesville and a Construction Manager. It details terms related to public records, audit rights, termination clauses, dispute resolution, damages, and miscellaneous provisions. Key aspects for contractors include requirements for maintaining records, compliance with laws and ordinances, safety protocols, and non-discrimination clauses. It also outlines procedures for handling trade secrets and confidential information, and specifies dispute resolution methods like mutual discussion and mediation. The contract emphasizes the Construction Manager's responsibility for the work of its subcontractors and suppliers, and includes provisions for indemnification and insurance. It also addresses the use of E-Verify for employment eligibility and compliance with living wage requirements. This document outlines the general terms and conditions for Continuing Construction Management Services for Minor Projects with the City of Gainesville and Gainesville Regional Utilities. It details requirements for subcontractors and suppliers, including payment terms, apprentice and disadvantaged worker utilization (10% of labor hours for each), and living wage compliance. The document also covers non-discrimination policies, dispute resolution, quality of materials, installation standards, change order procedures, inspection and correction of work, project close-out requirements, and warranty provisions. It specifies payment procedures, invoicing requirements, and tax obligations for the Construction Manager. The document emphasizes the importance of a detailed Construction Schedule, including critical path method, and outlines the process for substantial and final completion inspections and documentation. [case CONT-005070: 2024-28 (for Bivens Arm Marsh Restoration & Boardwalk Replacement project)] The City of Gainesville dba Gainesville Regional Utilities is seeking construction management professional services for minor projects. This document outlines the general terms and conditions for such services, including detailed provisions on construction schedules, delay claims, modifications of time for performance, early completion, document review, time of the essence, compensable delay, force majeure, concealed and unforeseen conditions, proprietary documents, insurance requirements, general bond requirements, and the owner's right to stop work. It also includes exhibits for a Guaranteed Maximum Price (GMP) Agreement and a Preconstruction Services Agreement, along with a Notice to Proceed form. A specific project, COG – Bivens Arm Marsh Restoration & Boardwalk Replacement, is detailed with a Guaranteed Maximum Price proposal from Oelrich Construction, Inc. for $3,510,536.00, covering restoration and boardwalk replacement over approximately 5 acres with a 27-week duration. [case PWDA-260013-SM] The City of Gainesville Public Works Department is seeking proposals for an exclusive residential curbside municipal solid waste and recycling agreement. The contract term is 10 years with two 5-year renewal options. The scope includes weekly collection of solid waste, recycling, yard waste, white goods, and bulk waste from single-family residences (four or fewer dwelling units) and city facilities. An optional food waste collection and processing service may be included. The selected contractor will be responsible for providing new garbage carts, maintaining a dedicated fleet (93% CNG fueled), and hauling directly to the New River Regional Landfill. Key negotiated terms include a 4% annual rate increase for years 2-5 and CPI-capped increases for years 6-10, a cart inventory system, service verification via truck cameras, a 6 cubic yard cap on yard waste, 2 cubic yards of DIY C&D waste pickup, free collection for 20 community events, weekly MSW service, a local customer service office, and fleet vehicles no older than 10 years. The City will not proceed with the optional food waste collection due to cost concerns and the environmental benefits already provided by the New River landfill's gas capture. The City Commission is recommended to award the Invitation to Negotiate (ITN) #PWDA-260013-SM to GFL Environmental Solid Waste Southeast, LLC for the collection agreement, not to exceed $13 million annually, and to approve an Interlocal Agreement with New River Solid Waste Association for disposal services, not to exceed $1.4 million annually. This document is a solicitation for residential curbside solid waste and recycling collection services for the City of Gainesville. It outlines the scope of work, which includes collection of solid waste, bulk waste, recycling, yard waste, and white goods for approximately 29,000 housing units. It also includes collection of municipal solid waste and recycling for city facilities, and optional food waste collection. The contract term is ten years with two optional five-year renewals. Proposers must meet minimum experience requirements, including three residential curbside solid waste and recycling collection contracts with a minimum of 25,000 homes each, and at least one contract within the past three years with a local government providing specific online customer service and tracking capabilities. Disposal locations are specified, including Alachua County Leveda Brown Environmental Park and Watson’s County Line Landfill. The solicitation details proposal submission requirements, evaluation criteria, and contract terms. It also includes information on local preference, small and service-disabled veteran business participation, and various required forms and certifications. [case CITY ITN No. XXX-YYYY] This document details monthly service payments and rates for waste collection services provided by XYZ Company to the City of Gainesville, Florida, under an Exclusive Residential Franchise Agreement. It outlines various collection types (curbside, backyard, hand, disabled service) and container sizes (20, 35, 64, 96 gallons) with associated contractor rates and total GFL payments for each month from November 2023 to July 2025. It also includes sections on liquidated damages, residential curbside collection rates effective October 1, 2024, and a summary of GFL truck and routes for 2024. Additionally, it contains a 'No Bid Survey' for general government procurement and the full text of the Exclusive Residential Franchise Agreement, defining terms, contractor obligations, service areas, collection procedures, rates, payments, and contract conditions. This document is a contract defining terms and conditions for a waste collection service provider. It details various types of waste, collection methods, service areas, contractor obligations, and agreement terms. Key definitions include 'Food Waste Composting Collection Services,' 'Force Majeure,' 'Franchise Fee,' 'Garbage,' 'Hazardous Waste,' 'Holiday,' 'Improved Property,' 'Indemnified Loss,' 'Land Clearing Debris,' 'Legitimate Complaint,' 'Load,' 'Materials Recovery Facility,' 'Mechanical Container,' 'Mixed Paper,' 'Missed Collection,' 'MSW,' 'MSW Carts,' 'MSW Management Facility,' 'Multi-Family Dwelling,' 'Municipal Collection Service,' 'Municipal Waste,' 'Neighborhood Clean-up,' 'Neighborhood Clean-Up Collection,' 'New Customer,' 'Non-Collection Notice,' 'Non-Conforming Material,' 'Non-Recoverable Material,' 'Office Paper,' 'Operating Day,' 'Operating Month,' 'Operating Year,' 'Ordinances,' 'OSHA,' 'Overflowing,' 'Performance Bond,' 'Person,' 'Plastic Bag,' 'Premises,' 'Pup Truck,' 'Radioactive Waste,' 'Rates,' 'Recovered Materials,' 'Recovered Materials Processing Facility,' 'Recyclable Containers,' 'Recyclable Materials,' 'Recycling,' 'Recycling Bin,' 'Recycling Container,' 'Recycling Program Materials,' 'Residential Customer List,' 'Residential Property,' 'Residential Waste,' 'Roll-off Container,' 'Route,' 'Rubbish,' 'Safety Plan,' 'Scheduled Collection Day,' 'Service Area,' 'Set Out,' 'Side Door Service,' 'Sludge,' 'Solid Waste,' 'Source-Separated Dual Stream Recyclable Materials,' 'Special Collection Service,' 'Tipping Fee,' 'Transition Period,' 'Transition Plan,' 'White Goods,' 'Yard Waste,' and 'Yellow Bag.' The agreement grants the Contractor an exclusive franchise for Residential Collection Services and Municipal Collection Service for a term of ten (10) years, with options to renew. The Service Area is defined as the incorporated area of the City of Gainesville, Florida. The Contractor has specific obligations before the Commencement Date, including developing and implementing a Transition Plan, ordering vehicles and containers, and training personnel. The Contractor's duties include providing Curbside Residential Collection Service, Municipal Collection Services, and services for Community Events and Neighborhood Clean-Ups. Specific collection services cover MSW, Recyclable Materials, Bulk Waste, White Goods, Electronic Equipment, and Yard Waste, with detailed procedures for each. The agreement also outlines procedures for handling contaminated recyclable materials and dispute resolution. The Contractor's franchise does not extend to Commercial Customers or multi-family complexes with five or more dwelling units for certain waste types. [5115 NE 63rd Street, Gainesville, Florida 32609; 24276 NE 157th Street, Raiford, Florida 32083; 20103 SW Archer Road, Archer, Florida 32618; 200 East University Avenue, Gainesville, Florida.] This document details a contract for collection services, outlining specific requirements for the contractor regarding collection procedures, schedules, routes, container maintenance, and reporting. It specifies limitations on collection hours, mandates adherence to approved routes and schedules, and details procedures for handling missed collections, property damage, and spills. The contract also defines 'Exempt Wastes' that are not subject to the contractor's exclusive franchise. Designated facilities for waste disposal are listed, including addresses in Gainesville, Florida, and Raiford, Florida. The contractor is responsible for providing and maintaining various types of collection containers (MSW Carts and Recycling Bins) and must adhere to strict safety protocols and reporting requirements. This document outlines the contractual obligations and technical specifications for a contractor providing waste and recycling collection services. It details requirements for collection containers (sizes, colors, warranties, labeling), contractor vehicles (age, fuel, maintenance, equipment, identification), personnel (qualifications, conduct, identification, training), local office operations, customer relations (complaints, dispute resolution), record-keeping, and reporting. Specifics include repair/replacement timelines for damaged containers, available MSW cart sizes (20, 35, 64, 96 gallons), vehicle age limits (max 3 years when new, 8 years total), and detailed logging requirements for services, disposal, maintenance, and complaints. The contractor must maintain a local office in Alachua County and provide a dedicated fleet for the service area. The CITY has the right to inspect operations and records. This document is a contract detailing the terms and conditions for a contractor providing collection services to a city. It outlines public records disclosure requirements, public notices and educational services, emergency services protocols, rate structures and adjustments (including CPI adjustments and adjustments for changes in law), payment procedures for services rendered, administrative charges for non-compliance, payments withheld by the city, force majeure clauses, and breach and termination conditions. Specific administrative charges are detailed for various failures, such as failure to clean up waste, failure to collect MSW on scheduled days, mixing recyclable materials with MSW, and failure to maintain vehicles. The document also specifies procedures for assessing and protesting administrative charges. It does not contain information about specific development projects, addresses, or case numbers. [405 NW 39th Avenue, Gainesville, Florida 32609 (for City notices)] This document is a contract detailing the terms and conditions between a City and a Contractor for Collection Services. It outlines procedures for contract termination, dispute resolution, contractor obligations before termination, damages, indemnification, insurance requirements, performance bonds, parent corporation guarantees, assignment of the agreement, scrutinized companies, anti-human trafficking, amendments, waivers, governing law, permits, equal opportunity employment, and general contract construction. Key dates and specific project details are not applicable as this is a contract agreement, not a project proposal or approval. [Multiple addresses listed across Exhibits 2, 3, 4, 5, 6, 7, 8, 9, and pages 614-629.] This document contains various exhibits related to municipal services, including a list of municipal collection service locations for recycling and garbage, specifications for carts and recycling bins, bulk waste collection policy, side door collection locations, residential mechanical service accounts, and a performance bond. It details numerous addresses for waste and recycling collection sites across Gainesville, Florida, specifying the type of service (recycling, garbage, dumpster, cardboard recycling, roll-off), number of carts/dumpsters, cart/dumpster size, and pickup frequency. It also outlines the policy for bulk waste collection, defining acceptable and unacceptable items, and provides detailed specifications for the manufacturing and performance of waste and recycling carts. The document does not contain information about specific development projects, zoning changes, or public comment. [405 NW 39th Ave, Gainesville, Florida 32601; case PWDA-260013-SM] This document is an Addendum (No. 2) to the Invitation to Negotiate (ITN) for the Exclusive Residential Curbside and Municipal Solid Waste and Recycling Agreement (PWDA-260013-SM) in Gainesville, Florida. It addresses questions from potential proposers regarding contract terms, submission requirements, and operational details. Key clarifications include: the 2022 ITN was not awarded; disposal costs at Leveda Brown Transfer Station or New River Landfill will be paid by the City, but alternate sites require contractor responsibility for costs (negotiable); all three collection day options must be submitted with at least one fuel type; all residential solid waste, recycling, and yard waste are to be collected on the same day; SEC filings are not accepted for parent company information; side door service is at no additional cost and approved only for those physically unable to deliver curbside; proposals limited to food waste composting are not accepted; transition of old carts and bins can be negotiated; yellow bags are still required; dual-stream recycling is required; yard waste limits remain; overflowing containers and waste piled at locations are to be collected; public container cleaning requirements are revised; financial consideration for changes in collection days/hours can be negotiated; contractors are responsible for road/surface damage beyond their control; compensation for disposal location changes is prorated based on distance over 25 miles from City Hall. [200 East University Avenue, Gainesville, Florida; case PWDA-260013-SM] This document is a compilation of questions and answers regarding the 'Exclusive Residential Curbside and Municipal Solid Waste and Recycling Agreement' for the City of Gainesville. It addresses various contractual terms, operational requirements, and pricing structures. Key areas of discussion include contract duration, facility changes, vehicle age, alternative fuel sources, experience requirements for management personnel, compensation for disaster debris, rate adjustments, payment terms, force majeure events, default and cure periods, cart and bin requirements, contract start dates, payment calculations, subcontracting, vehicle specifications, food waste collection, opt-out provisions for residential units, litigation disclosure, index adjustments, indemnification, exclusivity provisions, community event services, special collection services, recycling contamination, liability for damages, tree canopy clearance, customer charges for damaged containers, employee removal, disaster response protocols, disposal fees, administrative fees, penalties, cure periods, holdover periods, contractor suspension of performance, bond requirements, parent company guarantees, assignment fees, contaminant removal procedures, equipment care and use, food waste pilot program tonnage and cost, community event service details, service day flexibility, truck type for solid waste and recycling, fuel alternative pricing, route optimization, holiday schedule impacts, and disposal site information. The document also includes revised bid sheets with proposed rates for various services and container sizes, broken down by fuel type and service frequency. [case PWDA-260013-SM] This document is a bid sheet and addendum for an Exclusive Residential Curbside and Municipal Solid Waste and Recycling Agreement (PWDA-260013-SM). It details proposed rates for various services including residential solid waste, bulk waste, white goods pickup and disposal, residential yard waste, and residential source-separated dual stream recycling. The document outlines different cart sizes (20, 35, 64, 96 gallon) and container sizes (4, 6, 8 yard) with associated pickup frequencies and disposal locations (Leveda Brown Transfer Station, New River Landfill, Alternative Disposal Site). It also specifies requirements for municipal city buildings and right-of-way services. Key addendum points clarify that the City pays for disposal at Leveda Brown or New River Landfill, that the City will own all provided municipal mechanical containers at the end of the contract term, and that the contractor is responsible for providing new collection containers regardless of prior contracts. The addendum also clarifies audit requirements, yellow bag collection (contractor collects at no cost to city/customer), and confirms that all collection services for a given route will occur on the same day.