June 23, 2026 Packet

Board of Commissioners Meeting · 2026-06-23 · agenda_packet

[807 11th Street North, PO Box 280, Moorhead, Minnesota 56560] Clay County Board of Commissioners meeting agenda for June 23, 2026. Items include approval of resolutions for ballot boards and an Identified Official with Authority (IOwA), an update on the 2026 Child Protection Allocation correction, requests for out-of-state travel for Social Services and the Restorative Practices Team, approval of a resolution recognizing the 250th Anniversary of the United States, and participation in a Minnesota Department of Health Private Well Protection Grant application process. The agenda also includes approval of payment of bills and vouchers, and committee reports. [case Resolution 2026-13] Approval of Resolution 2026-13 to establish an absentee ballot board and a UOCAVA ballot board for elections in Clay County. The County Auditor-Treasurer is delegated authority to appoint election judges. This resolution is to be implemented starting with the 2026 election. [case Resolution 2026-14] Approval of Resolution 2026-14 to designate Lori J Johnson, Clay County Auditor-Treasurer, as the Identified Official with Authority (IOwA) for user access to State of Minnesota Education secure websites. This designation is required annually by the Minnesota Department of Education. Informational update regarding a correction to the 2026 Child Protection Allocation formula. Clay County's allocation was reduced by $91,379 (25%), from $364,240 to $272,860, due to the state using incorrect data. This revised amount will affect 2026 and is expected to continue into 2027. Clay County experienced the third largest reduction among all counties. [Nashville, Tennessee] Request for approval for one Social Services employee, Josh Arvidson, to attend the ALL RISE 2026 Conference in Nashville, Tennessee, from July 20-23, 2026. The conference focuses on Treatment Court professionals. Registration and lodging ($2,000) will be covered by specialty court funding, with Clay County's cost estimated at $500 for airfare and meals. The department is trending below budget for training. [New Orleans, LA] Request for approval for the Restorative Practices team (Lukas Brandon, Peter Ferguson, Michelle Carney) and Heather Krause (Moorhead Area Public Schools) to attend the National Association of Community and Restorative Justice (NACRJ) Conference in New Orleans, LA, from July 7-11, 2026. The estimated total cost is $7,300, fully funded by State Restorative Practices (RPAC) Grant funds and Clay County Collaborative funds, with no cost to the General Fund. [case Resolution 2026-15] Approval of Resolution 2026-15 recognizing the 250th Anniversary of the United States of America (Semiquincentennial). The resolution commemorates the nation's founding, honors contributions to freedom and democracy, and acknowledges the role of county governments. The Clay County Courthouse and Law Enforcement Center will be illuminated in red, white, and blue from June 23 through July 6, 2026. Request for approval to participate in an application process for a Minnesota Department of Health Private Well Protection Grant. The grant aims to promote private well testing among users of private well water. Approval of payment of bills and vouchers totaling $1,397,111 from 154 vendors, including Internal Revenue Service ($305,956), Clay Co Public Health ($255,767), Becker County Public Health ($187,257), Otter Tail Public Health ($126,176), and Earthwork Services Inc. ($60,670). [case LG220] Approval of the Minnesota Lawful Gambling LG220 Application for Exempt Permit for Pheasants Forever Bingo night on June 18, 2026. Approval of liquor licenses for J&M Bar Services LLC, Mainline Bar & Grill, Buffalo River Speedway LLC, Willow Creek Golf Course, Rustic Oaks, and Venue 31. Approval of the State Auditor Engagement Letter. Notification to the Metro Flood Diversion Authority (MFDA) that Clay County does not intend to purchase any Excess Lands listed in the advertised inventory related to the Fargo-Moorhead Area Flood Diversion Project. [CSAH 21] Approval of the agreement for bridge design with Houston Engineering for a bridge on CSAH 21, which was load rated down to 5 tons due to timber deterioration. The bridge is slated for reconstruction in 2027 and the design will be incorporated into the 2027 roadway project. This was discussed with Alliance Township and residents. [CSAH 21, CSAH 10, CSAH 36, CSAH 15, T-31, T-243, T-262; case Resolutions 2026-10 and 2026-11] Approval of Deficient Bridge Prioritization Resolutions 2026-10 and 2026-11 for County and Township Structures. Resolution 2026-10 lists county bridges prioritized for replacement, rehabilitation, or removal, including CSAH 21 ($1,500,000, 2027), CSAH 10 ($120,000, 2027), CSAH 36 ($150,000, 2028), and CSAH 15 ($1,200,000, 2030). Resolution 2026-11 lists township bridges, including T-31 ($2,100,000, 2026), T-243 ($420,000, 2028), and T-262 ($605,000, 2029). Approval of the increase to the Social Services Change Fund from $100 to $200 to improve customer service and reduce payment processing disruptions. This fund is used for providing cash change to clients making payments at the Social Services office. Clay County Board of Commissioners meeting minutes from June 9, 2026. Key items included approval of the agenda with a consent agenda addition for Pheasants Forever, approval of liquor licenses for several establishments, approval of the State Auditor Engagement Letter, notification of intent to sell flood diversion project excess land, approval of bills and vouchers totaling $1,397,111, approval of minutes from May 26, 2026, a budget presentation by the Historical & Cultural Society, approval of a letter of support for the Federal Rail Grant, approval of a letter of support for the CSAH 36 Bridge Replacement, approval of an agreement for bridge design on CSAH 21, approval of deficient bridge prioritization resolutions, approval of an increase to the Social Services Change Fund, a legislative session overview for Social Services, a legislative review by Winthrop & Weinstine, and committee reports.