DOCUMENTUM

Board of County Commissioners · 2026-06-02 · resolution

Miami-Dade County Commissioners adopted a resolution authorizing an additional three-year term and two one-year options to renew for Documentum software license, support, and maintenance services. The expenditure authority is increased by $7,346,096, bringing the total modified amount to $13,405,520. This contract, BW733-2/25, is for the Communications, Information and Technology Department (CITD) on behalf of County departments and Constitutional offices. The software supports both the Documentum Enterprise Content Management (ECM) system and the TeamSite web content management platform. The ECM manages millions of County documents, serving as an official repository integrated with systems like INFORMS, and aids in responding to public records requests and audits. TeamSite manages content for over 30 County websites, including miamidade.gov, and supports legal advertisements and public notices for all 34 municipalities. The extension is considered the most cost-effective approach to avoid disruption while requirements for a future new system are developed. During committee review, concerns were raised about constitutional offices' use of the service, their contribution to costs, and data separation. CITD confirmed ongoing support, analysis of potential service discontinuation, and that data is not mixed and is maintained securely. The Tax Collector's Office expressed it was not funding resources for further growth of the service, but no discussions of shutting it down had occurred.