DOCUMENTUM

Board of County Commissioners · 2026-06-02 · resolution

Miami-Dade County Commissioners adopted a resolution authorizing an additional three-year term with two one-year options to renew for Documentum software license, support, and maintenance services. The expenditure authority is increased by $7,346,096, bringing the total modified amount to $13,405,520. This contract, BW733-2/25, is for the Communications, Information and Technology Department (CITD) on behalf of County departments and Constitutional offices. The software supports both the Documentum Enterprise Content Management (ECM) system and the TeamSite web content management platform. The ECM manages millions of County documents, serves as an official repository integrated with systems like INFORMS, and ensures compliance and transparency. TeamSite manages content for over 30 County websites, including miamidade.gov, and supports legal advertisements and public notices for all 34 municipalities. The extension is considered the most cost-effective approach to avoid disruption while requirements for a new system are developed. During committee review, concerns were raised about constitutional offices' affiliation, cost contributions, and data separation. CITD confirmed ongoing dialogue with offices, support for transitions, and secure, separated data management. The Tax Collector's Office expressed it was not funding further growth of the service, but no shutdown discussions occurred.