FARE COLLECTION APPLICATION - REJECTION

Intergovernmental and Economic Impact Committee · 2026-06-10 · resolution

This legislative matter, File Number 260623, concerns the rejection of all proposals for a Fare Collection Application for the Department of Transportation and Public Works. The initial recommendation was to reject all bids due to numerous objections received from proposers and ambiguities in the Request for Proposals (RFP) regarding subcontracting with the current vendor (Genfare), the number of proposers invited to oral presentations (initially five instead of the stipulated three), and the evaluation of pricing for optional items. The administration initially recommended rejecting all proposals and re-advertising a revised RFP. However, during committee discussions, the administration requested to withdraw the recommendation to reject all bids and instead return with a recommended vendor, citing a desire to move the procurement forward in the community's interest and address concerns about flawed processes discouraging businesses. Discussions revealed issues with PCI compliance for the current system, the contract's original award date (2008), and the interpretation of RFP language. The item was deferred by the Intergovernmental and Economic Impact Committee on May 13, 2026, to allow the administration time to evaluate upgrading the current system and to provide specific information about the scoring mechanism and funding. The committee ultimately voted to defer the item to the June 10, 2026, IEIC meeting with a directive for the Mayor's designee to provide a report detailing pricing for all proposers, analysis of inclusions/exclusions, and a rational analysis for price point allocation. The item was ultimately withdrawn.