FARE COLLECTION APPLICATION - REJECTION

Intergovernmental and Economic Impact Committee · 2026-06-10 · resolution

This legislative matter, File Number 260623, concerns the rejection of all proposals for a Fare Collection Application (FCA) for the Department of Transportation and Public Works. The initial recommendation was to reject all bids due to numerous objections from proposers and ambiguities in the Request for Proposals (RFP) regarding subcontracting, the number of firms for oral presentations, and the evaluation of optional items. The administration requested to withdraw this recommendation to instead return with a recommended vendor. The Intergovernmental and Economic Impact Committee (IEIC) initially deferred the item on May 13, 2026, to allow the administration time to evaluate upgrading the current system. On June 10, 2026, the IEIC withdrew the item, with the administration intending to present a revised recommendation for a vendor and a report addressing the process issues. Key concerns raised included the interpretation of RFP language regarding the number of proposers for oral presentations (three versus five), the evaluation of pricing for optional items, and the PCI compliance of the existing system. The existing contract (Contract No. L8481-0/27) is valued at $31,671,329 and expires January 31, 2028. The RFP was advertised on May 16, 2025, and proposals were received on August 29, 2025. The administration aimed to replace the legacy system with a best-in-class solution, but issues arose that jeopardized Federal Transit Administration (FTA) funding eligibility, leading to the recommendation to reject all bids and re-advertise. Ultimately, the item was withdrawn from the IEIC agenda on June 10, 2026, with the administration planning to return with a new recommendation.