June 2, 2026 City Council Regular Session Agenda Packet.ada

June 2, 2026 City Council Regular Session · 2026-06-02 · agenda_packet

[510 North Baker Street, Mount Dora, Florida 32757] The City Council is considering approving a piggyback agreement with Atlantic Pipe Services LLC for Cured-In-Place Pipe Lining (CIPP) services. This agreement will allow the City of Mount Dora to utilize a contract previously established by the City of Gainesville, d/b/a Gainesville Regional Utilities. The services are needed to assess and repair over 106 miles of sewer and gravity mains to comply with state regulations (Rule 62-600.705, F.A.C.) and maintain the utility system. Funding for this is included in the FY 26/27 budget for renewal and replacement. [301 SE 4th Avenue, Gainesville, FL 32601; case ITB 2024-083] This document is a solicitation for Sanitary Sewer Line & Manhole Rehabilitation Services for Gainesville Regional Utilities (GRU). It outlines the terms and conditions for potential contractors, including responsibilities, insurance requirements, warranty provisions, and safety protocols. The solicitation details various services and materials required, such as CCTV inspection, cleaning, CIPP installation, lateral service rehabilitation, manhole rehabilitation, bypass services, and traffic control. It specifies unit prices and estimated annual quantities for these services, with a total estimated project value of $7,503,648.00. The contract is for a 3-year term with two optional one-year extensions. The release date for the solicitation was August 8, 2024, with a response deadline of August 30, 2024. [Various job sites within Alachua County; case ITB 2024-083] This document is an Invitation to Bid (ITB) #2024-083 for Sanitary Sewer Line & Manhole Rehabilitation Services issued by Gainesville Regional Utilities (GRU). It outlines the terms and conditions for bidding, contract award, performance, and payment. The contract term is from October 1, 2024, to October 1, 2027, with potential for two one-year renewals and a six-month extension. It details requirements for bidders, including proof of business registration, contractor licensing, experience, references, and subcontractor information. The document also specifies conditions for contract performance, quality control, safety, clean-up, and dispute resolution. GRU reserves the right to reject any or all bids and to award contracts based on its best interest. There is no specific project address, size, or zoning change mentioned, as this is a solicitation for services across various job sites within Alachua County. [510 N. Baker St., Mount Dora, FL 32757 (City Hall address for notices)] This document outlines a Task Authorization for Process Control Services, LLC (PCS) to perform Supervisory Control and Data Acquisition (SCADA) improvements at the City of Mount Dora's Water Treatment Plant, WWTP1, and percolation pond. The project involves migrating aging DFS-based SCADA components to an open-architecture platform for improved serviceability and resiliency. The total cost for these improvements is $628,237.70, allocated across three capital projects: WA2002 for the Percolator Pond DFS Migration ($223,179.46) and WWTP1 DFS Migration ($133,691.99), and WA2404 for the Water Treatment Plant DFS Migration ($271,366.25). The work is authorized under a piggyback agreement with New Smyrna Beach Utilities. The project supports the City's strategic initiative to expand infrastructure. [200 Canal Street, New Smyrna Beach, Florida 32168 (New Smyrna Beach Utilities); 1205 Pinewood Lane, Ocoee, FL 34761 (Process Control Services); 510 N. Baker Street, Mount Dora, FL 32757 (City of Mount Dora Custodian of Public Records); case RFQ 23-656] This document contains two agreements related to SCADA services. The first is an agreement between the City of Mount Dora and Process Control Services, LLC, detailing terms of service, public records, dispute resolution, insurance, and compliance with various Florida statutes. The second is an agreement between New Smyrna Beach Utilities and Process Control Services, LLC, for annual SCADA services, including scope of work, compensation rates, payment terms, insurance requirements, and contract renewals. This second agreement has been renewed twice, extending its term through August 1, 2026. [200 Canal Street, New Smyrna Beach, Florida 32168; case RFQ 23-656] New Smyrna Beach Utilities is seeking quotes for an annual contract for SCADA Services (RFQ 23-656). The services include testing, maintenance, repair, calibration, and programming of SCADA systems and ancillary control components at all NSBU facilities. The contract is for one year with the option to extend for three additional one-year periods. Pricing is requested for Senior Programmer, Senior Technician, I&C Startup and Calibration Technician, Clerical and Administrative services (hourly rates), and Materials and Equipment (cost plus percentage). The agreement is effective upon execution and requires 15 days written notice for termination by either party. The utility reserves the right to reject any or all quotes. [510 N. Baker Street, Mount Dora, Florida 32757; case IFB-25-004] The City of Mount Dora is entering into a piggyback agreement with A.C. Schultes of Florida, Inc. for the maintenance and repair of water wells and water pumps. This agreement utilizes pricing and services established by the Tohopekaliga Water Authority (TWA) through IFB-25-004. The contract is effective through February 11, 2027, with potential for two one-year renewals. The services are crucial for maintaining operational reliability of the city's water supply and reclaimed water system. [951 Martin Luther King Blvd, Kissimmee, Florida 34741 (Toho Water Authority); 11865 US Highway 41 South, Gibsonton, FL 33534 (A.C. Shultes of Florida, Inc.); case IFB-25-004] This document is a contract between Toho Water Authority and A.C. Shultes of Florida, Inc. for maintenance and repair services for water supply wells and well pumps. It details insurance requirements, contractor obligations, public records compliance, and other legal and administrative provisions. The contract is identified by IFB-25-004. A.C. Shultes of Florida, Inc. is located at 11865 US Highway 41 South, Gibsonton, FL 33534. Toho Water Authority's address for notices is 951 Martin Luther King Blvd, Kissimmee, Florida 34741. The contract specifies various insurance coverages including Worker's Compensation, Commercial General Liability, Comprehensive Automobile Liability, and Umbrella Liability, each with a minimum limit of $1,000,000.00, except for Worker's Compensation which is statutory. The agreement also outlines requirements for public records compliance, independent contractor status, applicable licensing, compliance with all laws, indemnification, sovereign immunity, and binding effects. It includes provisions for electronic transactions, modifications, and conflict of interest. The document also details vendor eligibility requirements related to public entity crimes, scrutinized companies, discriminatory vendors, anti-trust violators, and countries of foreign concern. Furthermore, it mandates the use of the E-Verify system for employment eligibility verification. The contract is effective from February 12, 2025, with a warranty period of one year following delivery or completion of services. The document also includes details about project managers from both Toho and A.C. Shultes of Florida, Inc. This document is a solicitation for Maintenance and Repair Services for Water Wells and Well Pumps issued by the Toho Water Authority (Toho). It outlines the scope of work, technical requirements, and contractual terms for qualified contractors. Services include testing, inspection, repair, maintenance, disinfection, abandonment, and demolition of water wells and pumps. The solicitation specifies detailed procedures for pre-performance and post-performance testing, pump inspection, repairs, well abandonment, disinfection, and casing inspection. It also details requirements for new replacement materials, contractor equipment, hourly rates (including emergency services), public emergencies, contractor points of contact, and warranties. Bidders must submit detailed equipment lists and hourly rates. The contract term is one year with two one-year renewal options. Bids are due by a date specified on the cover sheet, and awards will be made within ninety days of bid opening. Toho reserves the right to accept or reject any bids, waive irregularities, and negotiate terms. This document outlines the terms and conditions for contractors bidding on projects with the Toho Water Authority. It details requirements for safety, licenses, manuals, staffing, regulations, access to facilities, employee qualifications, hours of work, availability, billing, materials, new equipment, keys, methods of operation, testing, quality control, timeliness, clean-up, punch lists, warranties, work interruptions, protection of people and property, emergency work requests, and references. It also covers special terms and conditions including alternate bids, incurred expenses, bankruptcy, independent contractor status, certification, invoice/payment procedures, insurance requirements, final inspection, delivery, right to require performance, and estimated quantities. Specific attachments detail submittal form requirements, bid pricing for well services, affidavits of non-collusion and non-interest, E-Verify certification, drug-free workplace compliance, a no-bid response form, human trafficking affidavit, references, a sample agreement, and compliance with laws and indemnification. The document does not specify any particular projects, addresses, or decisions, but rather sets the framework for future solicitations and contracts. [951 Martin Luther King Blvd, Kissimmee, Florida 34741; case IFB-25-004] This document is a contract between Tohopekaliga Water Authority (Toho) and a Contractor for maintenance and repair of waterwells and water pumps. It details various legal clauses, including indemnification, sovereign immunity, assignment, severability, waiver, notice requirements, modification, conflict of interest, Florida vendor eligibility (public entity crimes, scrutinized companies, discriminatory vendors, antitrust violators, countries of foreign concern, common carrier, human trafficking), employment eligibility verification (E-Verify), joint authorship, equal opportunity employment, auditing, records, inspection, project managers, signatory authority, counterparts, electronic transactions, electronic signatures, purchases of goods (quality, quantity/price, patent/copyright hold harmless, packing, delivery, material safety data sheet, OSHA requirements, inspection/acceptance, warranty, default, variation in quantity), and entire agreement. It also includes addenda clarifying pre-bid meeting details and changing the bid opening platform to Microsoft Teams. The bid opening is scheduled for January 9, 2025, at 2:00 PM. A list of Toho Water Authority water supply wells with their addresses, years, dimensions, yields, and motor horsepower is provided. Bid pricing for various services, including well performance testing, disinfection, casing cleaning, pump repair, and well closure, is detailed, with a total base bid of $532,340.00. A.C. Schultes of Florida, Inc. is identified as a bidder, with Gregory Schultes as Vice President. References for A.C. Schultes of Florida, Inc. include Tampa Bay Water, Pasco County, and Marion County. [951 Martin Luther King Boulevard, Kissimmee, Florida 34741 (Toho); 11865 US Highway 41 South, Gibsonton, FL 33534 (A.C. Schultes); 510 N. Baker St., Mount Dora, FL 32757 (City of Mount Dora); case IFB-25-004-01 (Agreement Number), VW409 (FDEP Grant Agreement Number)] This document details a First Amendment to an existing agreement between TOHOPEKALIGA WATER AUTHORITY and A.C. SCHULTES OF FLORIDA, INC. for the maintenance and repair of water wells and water pumps. The amendment renews the agreement for one additional year, from February 12, 2026, to February 11, 2027. The maximum compensation for the renewal term is capped at $600,000.00 for the cumulative cost of services from the Contractor and an Additional Contractor. The document also includes a Human Trafficking Affidavit from A.C. Schultes of Florida, Inc. Additionally, it contains insurance requirements for the City of Mount Dora, specifying limits for Worker's Compensation, Commercial General Liability, Automobile Liability, and Errors and Omissions coverage. It also includes a FDEP Vehicle Grant Agreement (VW409) for the City of Mount Dora to purchase two new Class 4-7 trucks using $406,713 in grant funds from the Diesel Emissions Mitigation Program - Volkswagen Settlement. The grant is effective upon execution and expires March 31, 2027. The trucks will support public works and waste management activities. [Lake County, Florida; case VW408] This document outlines the terms and conditions for a grant agreement (Agreement No. VW409) between the Florida Department of Environmental Protection (DEP) and the City of Mount Dora (Grantee) for the purchase of Class 4-7 garbage trucks. The project aims to replace existing diesel trucks with new ones to reduce emissions and support waste management activities. The Grantee will purchase two new trucks and must scrap at least one eligible diesel truck for each new truck purchased. The DEP will reimburse the Grantee a fixed amount per new truck upon proof of purchase and scrapping. The project is located in Lake County, Florida, and must be completed by March 31, 2027. Specific tasks include certifying eligible diesel trucks for scrapping, purchasing and receiving new trucks, scrapping the old trucks, and submitting invoices and proof of payment. The total project cost is $406,713.00, with DEP reimbursing the full amount for the new trucks, and the Grantee having no direct unit cost share for the new trucks. [All territory within the legal boundaries of the City of Mount Dora; case Resolution No. 2025-45] The City of Mount Dora is seeking to ratify the 30th and 31st extensions of a local state of emergency declared on October 27, 2025, due to a flood event on October 26-27, 2025. The extensions are for 7-day durations, with the 30th extension ending June 1, 2026, and the 31st extension ending June 8, 2026. This action allows the city to continue waiving standard procedures and taking necessary actions for community safety and welfare. [case RFQ #26-FD-016] The City of Mount Dora is requesting approval of the final ranking and authorization to negotiate with D.E. Scorpio Corporation for Construction Manager at Risk (CMAR) services for the Fire Station #34 Renovation and the Construction of a New Administrative Building. The project aims to improve facilities for the Fire Department. Twelve proposals were received, and D.E. Scorpio Corporation was ranked first. [1300 N Donnelly St., Mount Dora, FL 32757; case RFQ #26-UT-014] The City of Mount Dora is seeking a Construction Manager at Risk (CMAR) for the renovation of Fire Station #34 and the construction of a new Fire Administration Building. The renovation project involves approximately 4,200 square feet on the second floor of the existing building, including selective demolition and interior upgrades. The new administration building will be approximately 5,000 square feet, single-story, and will include administrative offices and a multi-purpose training/classroom space designed to serve as a backup Emergency Operations Center. Both projects are to be managed concurrently, with the new building construction (Phase 1) preceding the renovation (Phase 2) to allow for relocation of staff. The CMAR will be responsible for pre-construction services such as budgeting, value engineering, and constructability reviews, as well as construction services including subcontractor bidding, management, scheduling, and quality control. The selection process involves a Request for Qualifications (RFQ) with a deadline for submission on May 4, 2026. City Council approval is anticipated on June 2, 2026. No public comment or stakeholder sentiment was stated in this document. [case RFQ #26-FD-016] This document is not a civic record detailing specific development projects. Instead, it is a collection of contractual clauses and required forms for potential contractors and vendors. It outlines requirements related to labor standards (Contract Work Hours and Safety Standards Act), environmental compliance (Clean Air Act, Federal Water Pollution Control Act), debarment and suspension, anti-lobbying provisions, procurement of recovered materials, prohibition on certain telecommunications equipment, domestic preferences, and the use of DHS logos. It also details numerous required forms for proposers, including checklists, qualification forms, various affidavits (compliance, human trafficking, conflict of interest, non-collusion, public entity crimes), certifications, insurance requirements, and tax forms (W-9). The document references RFQ #26-FD-016 for "Construction Manager at Risk (CMAR) Services – Fire Station #34 Renovation and Construction of New Fire Administration Building Projects" in Mount Dora, FL, with a proposal due date of May 04, 2026. [case RFQ# 26-FD-016] The City of Mount Dora is seeking Construction Manager at Risk (CMAR) services for the renovation of Fire Station #34 and the construction of a new Administrative Building. The project involves two phases: Phase 1 is the construction of a new approximately 5,000 SF Fire Administration Building, and Phase 2 is the renovation of approximately 4,200 SF within the existing Fire Station #34. The estimated project start date is June 2, 2026, with an estimated completion date of January 10, 2028. Scorpio has been identified as the selected CMAR. [case RFQ# 26-FD-016] The City of Mount Dora is seeking Construction Manager at Risk (CMAR) services for the Fire Station #34 Renovation and Construction of New Administrative Building Projects. The project involves constructing a new administration building (approximately 5,000 SF) followed by the phased renovation of the existing fire station (approximately 4,200 SF). The work must be completed while maintaining uninterrupted emergency response capabilities. The proposal is for RFQ# 26-FD-016. D.E. Scorpio Corporation (dba Scorpio) has submitted a proposal. The project is planned in phases: Phase 1 is the construction of the new administration building, and Phase 2 is the renovation of the existing station. The estimated duration for the new building construction is 7-8 months, followed by a 2-3 week relocation period, and then a 3-4 month renovation of the existing station. Close-out is estimated at 30-90 days. No public comment is stated in this document. [510 N. Baker Street, Mount Dora, FL 32757; case RFQ #26-FD-016] This document is a Request for Qualifications (RFQ) #26-FD-016 for Construction Manager at Risk (CMAR) Services for Fire Station #34 Renovation and Construction of New Administrative Building Projects in the City of Mount Dora. The RFQ was part of the June 2, 2026 City Council Regular Session Agenda Packet. The document outlines the requirements for proposers, including acknowledgements, compliance with public records law, and public entity crimes. It also includes a list of potential subcontractors and suppliers categorized by trade and location, primarily within Lake and Orange counties, Florida. D.E. Scorpio Corporation (dba Scorpio) is identified as a proposer, with Domenic Scorpio as the authorized representative. The document does not state a decision on the RFQ, only the submission requirements and a list of potential trade partners. [510 N. Baker Street, Mount Dora, FL 32757; case RFQ# 26-FD-016] This document is an addendum to Request for Qualifications (RFQ) #26-FD-016 for Construction Manager at Risk (CMAR) Services for the Fire Station #34 Renovation and Construction of New Administrative Building Projects in the City of Mount Dora. It clarifies dates for the RFQ process, specifically adjusting the Shortlisted Firm Presentations/Interviews and Evaluation Committee Recommendation dates. D.E. Scorpio Corporation (dba Scorpio) submitted a proposal, providing extensive documentation including financial statements, bondability letters, and various compliance affidavits. The document also lists numerous potential subcontractors and suppliers for various trades. [3911 Newberry Rd, Gainesville, FL 32607 (D. E. Scorpio Corporation); 151 Southhall Lane, Suite 170, Maitland, FL 32751 (D. E. Scorpio Corporation); 2811 NW 41st Street, Gainesville, FL 32606 (Hub International Florida); 510 N. Baker Street, Mount Dora, FL 32757 (City of Mount Dora); case RFQ #26-FD-016] This document is a Certificate of Liability Insurance for D. E. Scorpio Corporation, related to RFQ #26-FD-016 for Construction Manager at Risk (CMAR) Services for the Fire Station #34 Renovation and Construction of a new fire Administration Building for the City of Mount Dora. The certificate details various insurance policies and limits held by D. E. Scorpio Corporation, including Commercial General Liability, Automobile Liability, and Umbrella Liability. It also includes information on drug-free workplace program certification, non-collusion affidavit, acknowledgements, compliance with public records law, public entity crimes, firm information, and a subcontractor listing for the specified project. The subcontractor list provides contact information for numerous trades and suppliers in various counties, including Lake, Orange, Osceola, Polk, and Seminole. [case RFQ# 26-FD-016] The City of Mount Dora is seeking Construction Manager at Risk (CMAR) services for the renovation of Fire Station #34 and the construction of a new administrative building. The Request for Qualifications (RFQ) number is 26-FD-016. The process includes issuing the RFQ, receiving questions, issuing addenda, opening RFQs, evaluation committee shortlisting, presentations/interviews, committee recommendation, notice of recommendation, and anticipated City Council approval. Key dates have been updated, with shortlisted firm presentations/interviews now scheduled for May 18, 2026, and the evaluation committee recommendation also on May 18, 2026. City Council approval is anticipated on June 2, 2026. Two timely proposals were received. The evaluation committee ranked five firms, with D.E. Scorpio Corporation ranked #1, Biltmore Construction Company, Inc. #2, Charles Perry Partners, Inc. #3, H.J. High Construction Company #4, and Mulligan Constructors, Inc. #5. The city intends to negotiate with the top-ranked firm, D.E. Scorpio Corporation, for a pre-construction agreement, and will proceed to the #2 ranked firm if negotiations are unsuccessful. [case Resolution No. 2026-19] The City of Mount Dora is donating ten surplus Mossberg 590A1 12-gauge shotguns to the Eatonville Police Department. These firearms have no commercial value and have exceeded their useful life for the Mount Dora Police Department. The donation was approved by the City Council on June 2, 2026, via Resolution No. 2026-19. The transfer involves specific serial numbers for each of the ten shotguns.