Backup Documents

Commission Regular Meeting · 2026-07-09 · agenda_packet

[Unincorporated areas of Santa Rosa County] Santa Rosa County Board of Commissioners is considering a one-year moratorium on the acceptance, review, or approval of applications for development permits, development orders, rezoning, site plans, and other county approvals for large-scale data centers and large load customer facilities within unincorporated areas. This moratorium is intended to allow county staff to research the impacts of such facilities on groundwater, water supply, wastewater treatment, electrical grid capacity, land use compatibility, and environmental considerations, and to prepare proposed amendments to the Comprehensive Plan and Land Development Code. The moratorium will be effective for one year from its adoption date, unless terminated or extended by the Board. No new or increased fees are proposed. The county is not aware of any existing or potential businesses that meet the definition of large-scale data centers or large load customer facilities in unincorporated Santa Rosa County. [Central Landfill; case 26-020] Approval of Task Order #1 for 26-020 Green Waste Processing and Grinding with Jimmie Crowder Excavating, Inc. for vegetative debris grinding services at the Central Landfill. [Central Landfill Phase V Expansion, Cell D; case ITB 25-023] Approval of Change Order #3 for ITB 25-023, Central Landfill Phase V Expansion, Cell D, with Panhandle Grading and Paving, Inc., for additional electrical installation and associated project costs related to FPL overhead power service. [Milton Interchange Park (MIP)] Approval of Construction Engineering Support for the Milton Interchange Park (MIP) Wastewater Treatment Plant (WWTP) project with Jacobs Engineering. [Milton Interchange Park (MIP)] Approval of Construction Field Observation Support for the Milton Interchange Park (MIP) Wastewater Treatment Plant (WWTP) project with Jacobs Engineering. [Milton Interchange Park (MIP)] Approval of Sewer Service Collection and Sewer Transmission System Design Phase 1 for the Milton Interchange Park (MIP) Wastewater Treatment Plant (WWTP) project with Jacobs Engineering. [Holley Landfill; case RFQ 20-38] Approval of Change Order #2 for RFQ 20-38 with SCS Engineers to add funds for Solid Waste Engineering and Environmental Professional Services for continued rehabilitation activities, preparation of a Remedial Action Plan Modification (RAP Mod), regulatory coordination, and evaluation of alternative remedial approaches and closure options for the Holley Landfill's groundwater remediation system. [case WQ26-24] Approval of a change order for WQ26-24 for additional work required due to unforeseen conditions discovered during construction. Approval to authorize the County Administrator to approve housing-related change orders for SHIP-funded rehabilitation, repair, and construction projects when the total project expenditure does not exceed $50,000. [Peter Prince Airport] Approval of a change order with Florida Airfield Maintenance to expand the scope of additional authorized work for the Peter Prince Airport. [Peter Prince Field] Approval of an agreement with FPL to stage equipment at Peter Prince Field in the event of a disaster. [East Milton Park] Approval for staff to collaborate with USA BMX to assess the suitability of a section of East Milton Park for a future track. If deemed appropriate, staff will return with a proposed agreement involving a 501(c) non-profit organization to oversee the facility. [case 25-050] Approval to terminate the contract with A Cut Above Landscaping and enter into a contract with Green Energy Contracting for landscape services for the remainder of the contract. This document is a list of payments made to various vendors, with no specific project details, applicant information, case numbers, or decisions on development proposals. The entries primarily consist of vendor names, invoice numbers, and payment amounts, all marked as 'Paid'. There is no information regarding zoning changes, project sizes, or specific locations that would be relevant for contractors and trades to identify work opportunities. This document appears to be a list of payments made to various vendors, with no specific project details, zoning changes, or development applications. The entries consist of vendor names, alphanumeric identifiers, and monetary amounts, all marked as 'Paid'. There is no information regarding specific projects, locations, or decisions. The dates provided are issue and payment dates, all in 2026, with payment types listed as 'Manual Check' or 'ACH'. This document contains a list of payment and invoice records, with no specific project development details, addresses, zoning changes, or applicant information provided. It appears to be a log of financial transactions rather than a record of civic development projects. This document contains a list of vendor and employee transactions, primarily check requests and multiple payment forms, with associated URLs. No specific project details, addresses, zoning changes, or decisions are provided. The document does not contain public comment or stakeholder sentiment. This document contains a list of URLs for various forms, including AP invoices, check requests, multiple payments, multiple vendor payments, and out-of-county travel. No specific project details, applicant information, case numbers, decisions, or dates are provided within the text of the document itself. Therefore, no specific business opportunities can be identified from this record. [6495 Caroline Street, Milton, Florida 32570] Santa Rosa County Board of County Commissioners approved an employment contract for Jennifer Rogers as County Attorney, effective October 1, 2026. She will receive an annual salary of $185,000, plus benefits and a $500 monthly travel allowance. The county will also provide office space and secretarial support. Rogers' appointment is expected to reduce the personnel budget by over $200,000 by proposing a paralegal assistant instead of an Assistant County Attorney. Santa Rosa County Board of County Commissioners is considering a 'Settlement Offer' for a Bert Harris Act claim filed by Makaira Ridge, LLC. The claim stems from the county's denial of using a county-owned lot as a third access point for the Makaira Ridge subdivision. The county proposes to enter discussions for potential assistance with completing a second southern access connection, impact fee credits, or density/rezoning bonuses for Makaira Ridge, LLC. These proposed items would not alter the board's decision to disallow access over the county-owned lot and would require board approval if agreed upon. Santa Rosa County Board of County Commissioners is considering approval of participation in a Publix Supermarket opioid settlement. The settlement, recommended by opioid counsel, would allow Santa Rosa County to receive its allocated funds, totaling $137,117.04 for community contribution, with $13,711.70 for a common benefit withhold and $31,993.98 for attorneys' fees and costs. Funds must be expended for designated uses. The county will release all claims against Publix related to the covered conduct. [Navarre Beach WWTP; case Action # 52105, BOT # 570369331, PA NO. 0241131-003-EI-57] Santa Rosa County is seeking approval for a Boundary Line Agreement with the Bureau of State Lands for the Navarre Beach WWTP Living Shoreline Project. This agreement is necessary for obtaining a construction permit from the Florida Department of Environmental Protection to place a Living Shoreline on state-owned submerged lands. The project aims to address severe shoreline erosion at the Navarre Beach WWTP. Funding for design, engineering, and permitting ($250,000) was secured from the National Fish and Wildlife Foundation in 2022. Construction and five years of monitoring, totaling $2.9 million, are funded through the Deepwater Horizon Gulf Coast Resiliency Program. [Central Landfill; case ITB 26-020, TO-26-70] Santa Rosa County is seeking approval for a Task Order with Jimmie Crowder Excavating, Inc. for vegetative debris grinding services at the Central Landfill. The contract, awarded in April 2026, allows for periodic grinding of vegetative debris received through normal landfill operations. The resulting material will be reused onsite as supplemental soil for daily cover. This specific task order is for approximately 6,857 tons of material at $16.00 per ton, totaling $109,712.00, with a not-to-exceed amount of $150,000. [Central Landfill Phase V Expansion, Cell D; case ITB 25-023, CO-26-24] Santa Rosa County is seeking approval for Change Order #3 for the Central Landfill Phase V Expansion, Cell D project with Panhandle Grading and Paving, Inc. This change order, in the amount of $68,326.60, covers additional electrical installation costs related to the FPL overhead power service, including extra conduit and a pull box. It also compensates for costs incurred to maintain project operations during utility installation delays. The original agreement amount was $7,921,667.68, and with previous changes and this one, the new agreement amount is $8,088,469.28. [Milton Interchange Park (MIP) Wastewater Treatment Plant (WWTP); case 26-009, TO 2026_01] Santa Rosa County is seeking approval for Construction Engineering Support for the Milton Interchange Park (MIP) Wastewater Treatment Plant (WWTP) project with Jacobs Engineering. The project, with an approved cost estimate of $30,986,032, aims to provide sewer service to the MIP and surrounding areas. Jacobs Engineering previously designed the WWTP. Task Order 2026-01 authorizes them to provide professional engineering services during construction, including contractor meetings, review of submittals, contract administration, and as-built documentation. The amount for this task order is $319,526. [Santa Rosa County, within the Rural Protection Zone] Santa Rosa County is seeking approval to create an Agricultural Legacy Zoning district with a density of 1 dwelling unit per 30 acres. This initiative aims to allow all citizens to participate in the Agricultural Legacy Lands Protection Program, support Whiting Field and its Naval Outlying Fields (NOLFs), and protect the agricultural industry. Approximately 65,000 acres currently zoned Ag 2 (1 dwelling unit per 15 acres) within the Rural Protection Zone would be affected. [Santa Rosa County] Santa Rosa County is seeking approval to develop and submit applications for the FY 2026-2027 Florida Commerce Defense Grant cycle. This includes a Florida Defense Reinvestment Grant (DRG) application for up to $250,000 with a 30% local match ($75,000), and a Florida Defense Support Commission (FDSC) application for up to $500,000, with the match met through the U.S. Department of Defense Readiness and Environmental Protection Integration (REPI) Program. The DRG funding will support land-leveraging master planning for NAS Whiting Field and its outlying fields. The FDSC funding will continue land protection efforts to prevent encroachment on military installations. The county has protected over 2,400 acres since 2000. Santa Rosa County is seeking approval for the second amendment to its agreement with the John Appleyard Agency for Economic Development brand development and marketing services. This amendment exercises the final one-year renewal option, extending the contract until March 13, 2027, at the original contract price of $39,000 per year. The original agreement was dated March 14, 2024. [4512 Church Street, Milton] Santa Rosa County is seeking approval of a Tax Capital Funding Grant of $16,820 for the Bagdad Village Preservation Association's relocation of a historic post office. The project aims to expand the museum complex to increase public engagement and display historic artifacts currently in storage. The total cost of moving the post office is $38,500, with the association providing 50% ($19,250) and requesting the remaining 50% from the grant. The Tourist Development Council recommended funding on June 4, 2026. The project is located at 4512 Church Street, Milton. [East Milton, primarily south of Hwy 90 and bisected by Highway 87; case Task Order 2026-02] Santa Rosa County Board of County Commissioners approved a contract with Jacobs Engineering for construction field observation support for the Milton Interchange Park (MIP) Wastewater Treatment Plant (WWTP) project. The project involves on-site observations, quality control, and assistance with substantial and final completion. The estimated construction duration is 18 months, starting January 2026, with 4 months of no inspection. The consultant will provide observations for approximately 14 months. [Milton Interchange Park (MIP) commerce park, East Milton area, along State Route 87 (SR-87) corridor, from Hickory Hammock Road to the MIP treatment plant; case Task Order 2026-04] Santa Rosa County Board of County Commissioners approved a contract with Jacobs Engineering for Phase 1 design of the Milton Interchange Park (MIP) Wastewater Treatment Plant (WWTP) Area Sewer Service Collection and Sewer Transmission System. This phase includes gravity sewer, a lift station, and approximately 17,000 linear feet of force main transmission sewer from Hickory Hammock Road to the MIP treatment plant. The project supports economic development and septic-to-sewer conversions. The design services include project management, preliminary design, service alternatives evaluation, detailed design, permitting assistance, and bidding package preparation. [6495 Caroline Street, Milton, Florida 32570; case ITB # 25-050] Santa Rosa County is seeking bids for landscape maintenance services for various facilities. The contract with A Cut Above Landscaping LLC is being terminated due to ongoing non-compliance with contract terms, including observed landscape maintenance deficiencies. Green Energy Contracting is proposed to take over the remainder of the contract. The original contract was for a period of two years with a not-to-exceed amount of $60,000. [Peter Prince Airport; case Change Order 26-22] A change order is requested for the Peter Prince Airport to expand the scope of work for cleaning and restriping. The additional work includes repainting taxiway Alpha markings, which were found to be deteriorating during the initial runway cleaning and restriping project. The contract increase is $9,690.42. [5550 N. Airport Road, Milton, Florida 32583] An agreement is proposed with Florida Power & Light (FPL) to allow FPL to stage equipment at Peter Prince Field in the event of a disaster. FDOT has a first right of refusal for staging. The agreement is for one year, automatically renewing annually, with no compensation exchanged between parties. FPL is responsible for any necessary surface improvements and restoration of the staging area. The staging area is located at 5550 N. Airport Road, Milton, Florida 32583. [East Milton Park] Staff is authorized to collaborate with USA BMX to assess the suitability of a section of East Milton Park for a future BMX track. If deemed appropriate, a proposed agreement will be presented involving a 501(c) non-profit organization to oversee the facility. [8620 Fortune Rd; case WQ 26-24] A change order is requested for WQ26-24, increasing the contract amount by $10,975.00 for additional work due to unforeseen conditions discovered during construction at 8620 Fortune Rd. The issues included compromised floor joists, subflooring, wall framing, and plumbing components within the bathroom, with damage extending into the adjacent kitchen due to prolonged water intrusion. Repairs also include a new shower unit, grab bars, plumbing stack replacement, drywall repair, vanity mirror installation, electrical work for an exhaust fan, and kitchen flooring, trim, and paint. The total project cost and associated lien will be $48,051.70. The contractor is Wolfe Construction Inc. The Board of County Commissioners is asked to authorize the County Administrator to approve housing-related change orders for SHIP-funded projects when the total project expenditure does not exceed $50,000. This delegation aims to improve efficiency and reduce delays for time-sensitive projects, particularly those involving owner-occupied homes. Any housing-related expenditure exceeding $50,000 will still require Board approval. [Holley Landfill; case RFQ 20-38] A supplemental task order is requested with SCS Engineers for the Holley Landfill Remedial Action Plan Modification. The additional services, costing $68,898, include continued well rehabilitation, historical and technical evaluations, preparation of a Remedial Action Plan Modification (RAP Mod), coordination with FDEP, responses to requests for additional information, and evaluation of alternative remedial approaches and closure options for the landfill's groundwater remediation system. The original contract amount was $101,300, and previous changes totaled $17,300, bringing the new agreement amount to $187,498. The new completion date is February 2, 2027. [Multiple locations including 6495 Caroline Street, Milton, Florida; 4451 Pine Forest Road, Milton, Florida; 4025 Avalon Blvd, Milton Florida; 6263 Dogwood Drive, Milton, Florida; 4499 Pine Forest Road, Milton, Florida; 5541 Alabama Street, Milton, Florida; 1060 Shoreline Drive, Gulf Breeze, Florida; 8484 James Harvell Road, Navarre, Florida; 4750 Pace Patriot Blvd., Pace, Florida; 6275 Dogwood Drive, Milton, Florida; 5841 Gulf Breeze Pkwy, Gulf Breeze, Florida.; case ITB No. 25-050] Santa Rosa County is soliciting bids for Facilities Landscape Services. The contract is for an initial two-year period with the option for three annual renewals. Bids are due by September 3, 2025, at 10:00 am. A mandatory pre-bid meeting was held on August 20, 2025. The scope of work includes mowing, trimming, edging, sweeping, and weeding various areas at multiple county facilities. Specific attention is required at the Administrative Center and the Courthouse. Contractors must meet specific insurance requirements, including $1,000,000 per occurrence and $2,000,000 in aggregate for commercial general liability, and $500,000 for business auto liability. A bid bond or certified check of 5% of the base bid is required. A Cut Above Landscaping LLC has submitted a response. [6495 Caroline St, Milton, FL 32570; case Proposal # 2664] Proposal for commercial lawn care and maintenance services at 6495 Caroline Street, Milton, FL 32570. The services include turf care (mowing, edging, string trimming, blowing, litter control) and bed maintenance (trimming, weeding, sucker removal, debris removal, bed edging). The contract is for 29 visits from October to February (monthly) and September to March (bi-weekly), and April to August (weekly). The total estimated cost for commercial lawn care is $3,172.02. [6495 Caroline St, Milton, FL 32570; case Proposal # 2666] Proposal for commercial lawn care and maintenance services at 6495 Caroline Street, Milton, FL 32570. The services include turf care (mowing, edging, string trimming, blowing, litter control) and bed maintenance (trimming, weeding, sucker removal, debris removal, bed edging). The contract is for 29 visits from October to February (monthly) and September to March (bi-weekly), and April to August (weekly). The total estimated cost for commercial lawn care is $2,718.75. [6495 Caroline St, Milton, FL 32570; case Proposal # 2667] Proposal for commercial lawn care and maintenance services at 6495 Caroline Street, Milton, FL 32570. The services include turf care (mowing, edging, string trimming, blowing, litter control) and bed maintenance (trimming, weeding, sucker removal, debris removal, bed edging). The contract is for 29 visits from October to February (monthly) and September to March (bi-weekly), and April to August (weekly). The total estimated cost for commercial lawn care is $5,437.50. [6495 Caroline St, Milton, FL 32570; case Proposal # 2668] Proposal for commercial lawn care and maintenance services at 6495 Caroline Street, Milton, FL 32570. The services include turf care (mowing, edging, string trimming, blowing, litter control) and bed maintenance (trimming, weeding, sucker removal, debris removal, bed edging). The contract is for 29 visits from October to February (monthly) and September to March (bi-weekly), and April to August (weekly). The total estimated cost for commercial lawn care is $2,265.77. [6495 Caroline St, Milton, FL 32570; case Proposal # 2669] Proposal for commercial lawn care and maintenance services at 6495 Caroline Street, Milton, FL 32570. The services include turf care (mowing, edging, string trimming, blowing, litter control) and bed maintenance (trimming, weeding, sucker removal, debris removal, bed edging). The contract is for 29 visits from October to February (monthly) and September to March (bi-weekly), and April to August (weekly). The total estimated cost for commercial lawn care is $3,172.02. [case Proposal #2669] Proposal for commercial lawn care and maintenance services for Gulf Breeze Library. The contract includes 29 visits from October to February (monthly), September to March (bi-weekly), and April to August (weekly). Services encompass turf care, edging, string trimming, blowing hard surfaces, and litter control. Bed maintenance includes routine trimming, weeding, sucker removal from trees up to 10 feet, trash removal, and bed edging. The total estimated cost for commercial lawn care is $3,172.02. [8484 James Harvill Road; case Proposal #2638] Proposal for commercial lawn care and maintenance services for Navarre Library. The contract includes 29 visits from October to February (monthly), September to March (bi-weekly), and April to August (weekly). Services encompass turf care, edging, string trimming, blowing hard surfaces, and litter control. Bed maintenance includes routine trimming, weeding, sucker removal from trees up to 10 feet, trash removal, and bed edging. The total estimated cost for commercial lawn care is $3,172.02. [6495 Caroline St; case Proposal #2670] Proposal for commercial lawn care and maintenance services for Santa Rosa Facilities at 6495 Caroline St, Milton, FL 32570. The contract includes 29 visits from October to February (monthly), September to March (bi-weekly), and April to August (weekly). Services encompass turf care, edging, string trimming, blowing hard surfaces, and litter control. Bed maintenance includes routine trimming, weeding, sucker removal from trees up to 10 feet, trash removal, and bed edging. The total estimated cost for commercial lawn care is $3,172.02. [4750 Pace Patriot Blvd; case Proposal #2670] Proposal for commercial lawn care and maintenance services for Pace Library at 4750 Pace Patriot Blvd, Pace, FL 32571. The contract includes 29 visits from October to February (monthly), September to March (bi-weekly), and April to August (weekly). Services encompass turf care, edging, string trimming, blowing hard surfaces, and litter control. Bed maintenance includes routine trimming, weeding, sucker removal from trees up to 10 feet, trash removal, and bed edging. The total estimated cost for commercial lawn care is $4,078.27. Additionally, a proposal for Longleaf Pinestraw Installation is included with a total cost of $16,787.50. [4025 Avalon Blvd; case Proposal #2671] Proposal for commercial lawn care and maintenance services for Santa Rosa Court House at 4025 Avalon Blvd, Milton, FL 32583. The contract includes 29 visits from October to February (monthly), September to March (bi-weekly), and April to August (weekly). Services encompass turf care, edging, string trimming, blowing hard surfaces, and litter control. Bed maintenance includes routine trimming, weeding, sucker removal from trees up to 10 feet, trash removal, and bed edging. The total estimated cost for commercial lawn care is $14,500.00. Additionally, a proposal for Longleaf Pinestraw Installation is included with a total cost of $16,787.50. [6275 Dogwood Dr; case Proposal #2672] Proposal for commercial lawn care and maintenance services for Library Administration at 6275 Dogwood Dr, Milton, FL 32570. The contract includes 29 visits from October to February (monthly), September to March (bi-weekly), and April to August (weekly). Services encompass turf care, edging, string trimming, blowing hard surfaces, and litter control. Bed maintenance includes routine trimming, weeding, sucker removal from trees up to 10 feet, trash removal, and bed edging. The total estimated cost for commercial lawn care is not stated. [6495 Caroline St, Milton, FL 32570 and 5841 Gulf Breeze Parkway, Gulf Breeze, FL 32563; case Proposal # 2673] Proposal for commercial lawn care and bed maintenance services for Santa Rosa County Facilities. The proposal outlines routine mowing, edging, string trimming, blowing of hard surfaces, litter control, bed maintenance including weeding and trimming, and sucker removal from trees up to 10 feet. The total estimated cost for commercial lawn care is $5,437.50. [6495 Caroline Street, Milton, Florida 32570; case ITB # 25-050] Agreement for Facilities Landscape Services for Santa Rosa County. Green Energy Contracting, LLC will provide labor, supervision, equipment, tools, and insurance for lawn and landscape maintenance. Services include mowing (32 cuts per year), and other maintenance detailed in the contractor's proposal. The total compensation shall not exceed $75,000. This document is a Service Agreement between Green Energy Contracting, LLC. and Santa Rosa County, Florida. It details various contractual obligations, including indemnification, taxes, prohibition of contracting with scrutinized companies (specifically those boycotting Israel, or involved with Sudan, Iran, Cuba, or Syria), and Title VI nondiscrimination clauses. It also outlines insurance requirements for contractors, including Workers' Compensation, Commercial General Liability, and Business Auto Liability, with specific minimum coverage limits. The agreement includes provisions for contract termination in cases of false certification regarding scrutinized companies. The document does not contain information about specific projects, addresses, sizes, zoning changes, or decisions on development proposals. [1305 Hwy 90 W, Holt, FL 32564; case ITB No. 25-050] Green Energy Contracting, LLC submitted a bid for Invitation to Bid (ITB) No. 25-050 for Facilities Landscape Services. The bid includes pricing for services per visit and annually for various Santa Rosa County facilities. The company's principal place of business is listed as 1305 Highway 90 West, Holt, FL 32564. The response confirms understanding of solicitation requirements, certifies the company is not participating in boycotts of Israel, and provides required documentation including a Certificate of Insurance, Florida Certificate of Authority, Bid Bond, Sworn Statement, and References. No subcontractors were proposed. The total bid price for per visit services is $2,445.82, and the total annual services bid is $71,784.41.