2nd Amended Agenda Packet

Board of Commissioners Meeting · 2026-06-16 · agenda_packet

[Steinhatchee, FL] Taylor County Board of County Commissioners will consider approving the draft Request for Proposals (RFP) for the Design-Build of Fire Station 7. The project is funded by State Appropriations totaling $1,500,000. Proposals are due by July 29, 2026, with an opening on August 3, 2026. A pre-proposal conference is scheduled for July 9, 2026. The project involves the final design and construction of the facility located in Steinhatchee, FL. The contract will be awarded to the respondent offering the best overall service and value, not necessarily the lowest price. The design and construction are expected to be completed within 210 calendar days. [Taylor County, Florida] This document outlines the contractual and procedural requirements for the Taylor County Fire Station 7 Design-Build Improvement Project. It details the proposal submission process, including required documentation, qualifications, and experience. Key contractual terms such as retainage, sales tax exemptions for the owner, audit rights, and the signing of agreements are specified. The project involves design and construction services for a new fire station in Taylor County, Florida. The agreement specifies a 200-day timeline for substantial completion and 210 days for final payment, with liquidated damages of $1,690.00 per day for delays. A three-year warranty is required for workmanship and materials. The contract price is based on a Guaranteed Maximum Price (GMP) and Unit Price Work, with the GMP amount to be determined. The document also includes various affidavits and certifications required from bidders, such as non-collusion and public entity crime statements. The owner, Taylor County Board of County Commissioners, is exempt from Florida sales and use taxes on owner-direct purchased materials. [case D-610-1 (Performance Bond), D-615-3 (Payment Bond)] This document pertains to the Taylor County Fire Station 7 Design-Build Improvement Project. It includes a Design/Builder Contract Performance Bond and a Design/Builder Payment Bond. The owner is the Taylor County Board of County Commissioners. The project scope includes all programming, design, permitting, construction, labor, and equipment necessary for the fire station, including site development, regulatory matters, testing, surveying, environmental mitigation, geotechnical, traffic management, architectural, engineering, landscaping, security, structural and interior design, acoustical, lighting, construction, and post-construction services. The documents outline the terms and conditions for these bonds, including surety obligations, payment procedures, and dispute resolution. This document is a section of the EJCDC D-700 Standard General Conditions of the Contract Between Owner and Design Builder, specifically covering Articles 4 through 8. It details responsibilities related to hazardous environmental conditions, reference points, insurance, bonds, design professional services, supervision, labor, materials, equipment, progress schedules, subcontractors, patent fees, permits, laws, taxes, site use, record documents, safety, emergencies, submittals, continuing work, post-construction, warranties, indemnification, and owner responsibilities. It outlines the obligations of both the Design/Builder and the Owner regarding project execution, risk management, and contractual compliance. Key aspects include the Design/Builder's responsibility for the work, safety, and compliance with laws, and the Owner's responsibility for providing necessary information, site access, and timely payments. It also specifies insurance and bonding requirements. The document does not contain information about specific projects, addresses, or development proposals. This document is a section of the EJCDC D-700 Standard General Conditions of the Contract Between Owner and Design Builder, specifically covering Articles 9 through 16. It details procedures for changes in the work, claims, cost of the work, cash allowances, unit prices, changes to the contract price and times, tests and inspections, correction of defective construction, payments, suspension of work, termination, dispute resolution, and miscellaneous provisions. It also includes supplementary conditions that amend or supplement the general conditions, particularly regarding hazardous environmental conditions and inclement weather. The document outlines the rights and responsibilities of both the Owner and the Design/Builder in various contractual scenarios, including payment processes, handling of disputes, and procedures for project completion and termination. It does not describe a specific project or development. [1 12th Street N.E., Steinhatchee, FL 32359] Taylor County Fire Station 7 is a Design-Build Improvement Project located at 1 12th Street N.E., Steinhatchee, FL 32359, Parcel #25-09-00-09753-000. The project involves the design and construction of a new fire station, including site development, permitting, and all labor and equipment. The total project budget is $1,500,000. The existing building on the site is to be removed. The project requires adherence to all permits and regulations, including protection of wetlands and Manatees. The contract price is a Guaranteed Maximum Price. The project is governed by Florida law, with venue in Taylor County. [Taylor County Jail] Taylor County is approving the non-renewal of a Master Pharmacy Services Agreement with Diamond Pharmacy for inmate medication at the Taylor County Jail. The county will transition to Jay's Pharmacy for this service, citing convenience and the ability to use inmate insurance to offset medication costs. The agreement was effective September 8, 2015. [Wilder Creek area, Perry, Florida 32347; case 4734-137-R] Taylor County is approving a contract with the Florida Department of Emergency Management for Wilder Creek Flood Risk Reduction (Contract 4734-137-R). This is for Phase I of a Hazard Mitigation Grant Program project, which includes surveying, engineering, design, plans preparation, permitting, and bidding. Phase II will involve improving existing culverts to reduce flood risk from a 50-year storm event. The project aims to address repetitive flooding and structural damage caused by the current system's lack of capacity. The federal portion of the funding is $108,832.50, with a state match of $36,277.50. [2489 Shumard Oak Boulevard, Tallahassee FL 32399-2100 (for Division of Emergency Management Cashier); case 4734-137-R] This document details a Subrecipient Agreement (Agreement #H1346) between the State of Florida Division of Emergency Management and Taylor County for Flood Risk Reduction project (Project #: 4734-137-R). The agreement is funded by FEMA HMGP Award (4734-137-R) with a total federal fund obligation of $103,650.00 for this agreement and $108,832.50 total to the subrecipient. The period of performance is March 09, 2026, to September 30, 2027. The agreement outlines terms and conditions for fund disbursement, reporting, audits, and procurement, emphasizing compliance with federal and state laws. Taylor County is the Sub-Recipient, and the Florida Division of Emergency Management is the pass-through entity. No public comment is stated in this section. [Near Wilder Creek area, Perry, Florida 32347. Specific locations include culverts at Pharo Morgan Road and Morgan Whiddon Road.; case HMGP DR-4734-137-R] Taylor County, Florida, has been awarded a Hazard Mitigation Grant Program (HMGP) grant of $103,650.00 for Phase I of a flood risk reduction project near the Wilder Creek area in Perry, Florida. This phase includes preliminary engineering designs, surveys, permitting, and bidding. No construction is approved at this time. Phase II will involve upgrading existing culverts to larger box culverts under Pharo Morgan Road and Morgan Whiddon Road to protect against a 50-year storm event. The total project cost is $145,110.00, with a state match of $36,277.50. The project is funded under FEMA-4734-DR-FL, with a period of performance from March 9, 2026, to September 30, 2027. Taylor County is seeking proposals for Grant Administration Services for Community Development Block Grant (CDBG) Mitigation (MIT) and Disaster Recovery (DR) grants. Services will include environmental reviews and permitting. The grants are for the DMH Hardening of Facility ($2,500,000), Steinhatchee Road Paving Project ($1,050,000), and Public Safety Complex-Emergency Shelter Project ($4,969,425). Administrative fees will be paid 100% from grant funds. [Keaton Beach and Steinhatchee] AVCON, Inc. presented findings from the Keaton Beach and Steinhatchee Boat Ramps By-Pass Feasibility Study. The study, funded by a RESTORE Act Pot 3 grant of $383,665 ($350,000 for the study, $33,665 retained by Balmoral), analyzed alternatives for by-passes and roadway widening. The study is a planning exercise only, with no immediate construction funding programmed. Alternative KB-3 (widening existing roadway) was identified as providing the biggest improvement for the investment with reduced impact, but faces challenges with permitting, limited right-of-way, and maintenance of traffic during construction. Findings include sandy soil over limestone with a high water table, requiring removal of unsuitable soils. Taylor County Board of County Commissioners considered adoption of resolutions to reflect unanticipated monies in the General Fund and Small County Surtax Fund. For the General Fund, $12,659 was added for Donation (revenue), $11,400 for County Extension, $872 for Other Salaries & Wages, and $387 for FICA/Medicare Taxes, totaling $25,318. This was for the fiscal period ending September 30, 2026. For the Small County Surtax Fund, budget changes were made to reflect unanticipated monies for the fiscal period ending September 30, 2026, including adjustments to Cash Brought Forward, 1% Sales Tax Reserve/Capital, 1% Sheriff's Sales Reserve/Capital, and 1% DMH Sales Allocation/Capital. [Wilder Creek area, Perry, Florida 32347; Culvert, Pharo Morgan Road, Perry, Florida, 32347 (30.138276, -83.562476); Culvert, Morgan Whiddon Road, Perry, Florida, 32347 (30.139491, -83.564494); case 4734-137-R] Taylor County is involved in a Hazard Mitigation Grant Program project (Project #: 4734-137-R, Contract #: H1346) for Flood Risk Reduction near the Wilder Creek area in Perry, Florida. The current phase (Phase I) focuses on surveying, engineering, design, plans preparation, permitting, and bidding for Phase II approval. No construction activities have been approved yet. Phase II proposes upgrading culverts from 42-inch Corrugated Aluminum Pipe (CAP) to 3-barrel 3-foot by 6-foot box culverts under Pharo Morgan Road and Morgan Whiddon Road to address stormwater runoff capacity issues and reduce flooding. The project is designed for a 50-year storm event. The award amount is $103,650.00, with an obligation/action date of March 09, 2026. [10037-000, 10038-000, and 10040-300] Roy's Restaurant, Inc. is requesting an ad valorem tax exemption for real and personal property. The Taylor County Development Authority (TCDA) reviewed the application and found it complete and eligible. The TCDA recommends a 50% tax exemption for 5 years, consistent with their scoring matrix, though the Board of County Commissioners has discretion up to 100% for 10 years. The restaurant was previously demolished by a hurricane, and legal counsel believes rebuilding constitutes a de facto new business or an expansion. The project involves $3,500,000 in real property capital investment and $335,000 in tangible personal property capital investment, with an anticipated creation of 20 full-time jobs at $18.00/hour. The TCDA scored the application 8 out of 18, with the highest points for Phase of Operation and Capital Investment. [Keaton Beach, Steinhatchee Boat Ramp Basin, Dekle Beach, Dark Island, Cedar Island; case FDEM Grant Agreement D1551] Taylor County is considering an amendment to FDEM Grant Agreement D1551 for $5,050,000. Amendment 1 extends the contract period from June 30, 2026, to April 30, 2027. The grant funds are for dredging canals at Keaton Beach and the Steinhatchee Boat Ramp Basin, and for the design, engineering, and permitting of canals at Dekle Beach, Dark Island, and Cedar Island. The amendment also allows for additional studies and surveys for Keaton Beach canals and the Steinhatchee Boat Ramp basin if needed. The grant requires no county match.