Agenda Packet

Board of Commissioners Meeting · 2026-07-06 · agenda_packet

[Ash Street from US HWY 19 at its West end to East of Johnson Stripling Road at its East end; case 2016-006-ENG] Taylor County Board of County Commissioners will consider approving the advertising for the Ash Street Sidewalk and Roadway Reconstruction Project. This project involves widening and resurfacing approximately 1.8 miles of Ash Street from US HWY 19 to East of Johnson Stripling Road, including safety modifications, drainage improvements, pavement markings, signage, and sidewalk extension/reconstruction. Proposals will be received on August 14, 2026, and opened on August 18, 2026. Funding is partially covered by FY 2021/27 SCOP Funding ($1,848,485.27) and FY 2026/28 LAP Funding ($800,920.00), with potential need for additional funding. [Ash Street, Taylor County, Florida; case 2016-006-ENG] This document outlines the bid and contract forms for the Ash Street Widening/Resurfacing LAP/SCOP Project in Taylor County, Florida. The project involves widening an existing road from approximately 19/20 ft to 24 ft, reclaiming asphalt, resurfacing approximately 1.3 miles, and includes work on concrete sidewalks, ditches, stormwater culverts, turf, signage, and pavement markings. The contract duration for substantial completion is 335 days, and for final completion is 365 days. The document details various certifications and affidavits required from bidders, including those related to public entity crimes, labor and services, debarment, lobbying activities, drug-free workplace, and financial capacity. It also specifies the agreement between Taylor County (Owner) and the Contractor, including payment procedures and a three-year warranty period for workmanship and materials. [case 2016-006-ENG] This document is a contract agreement for the Ash Street FDOT LAP and SCOP Project, identified by case number 2016-006-ENG. It outlines the terms and conditions between the Owner (Taylor County Board of County Commissioners) and the Contractor. Key provisions include payment terms, contractor representations regarding site conditions and legal compliance, and the definition of contract documents. It also details requirements for public records, preference to state residents, indemnification, and conflict of interest. Additionally, it incorporates federal requirements such as the FHWA-1273 form, nondiscrimination clauses, Davis-Bacon Act provisions, and contract work hours and safety standards. The agreement specifies that venue for any litigation will be in Taylor County, Florida. [Ash Street; case 2016-006-ENG] This document pertains to the Ash Street Widening/Resurfacing LAP/SCOP Contract in Taylor County, Florida. The project involves widening and resurfacing an approximately 1.3 mile section of Ash Street, from its current 19/20 ft width to a 24 ft paved roadway. Work includes installing limerock widening strips, reclaiming existing asphalt, resurfacing, reworking existing and constructing new concrete sidewalks, reshaping ditches, extending/removing/adding stormwater culverts, performance turf, signage, and pavement markings. The Taylor County Board of County Commissioners is the owner. Bid due date is August 14, 2026. The document also includes standard clauses for federal-aid construction contracts regarding labor standards, equal employment opportunity, contract work hours and safety standards, subletting, safety, false statements, clean air and water acts, debarment, lobbying, use of U.S.-flag vessels, and employment preferences for Appalachian Development Highway System projects. It also includes a Bid Bond, Performance Bond, and Payment Bond. [Ash Street; case 2016-006-ENG] This document pertains to the FDOT LAP and SCOP Project: Ash Street, with case/file number 2016-006-ENG. The project involves widening and resurfacing an existing approximately 19/20 ft wide road to a 24 ft wide paved roadway over approximately 1.3 miles. Work includes installing limerock widening strips, reclaiming existing asphalt, resurfacing, reworking and constructing new concrete sidewalks, reshaping ditches, extending/removing/adding stormwater culverts, and installing performance turf, signage, and pavement markings. The document also details the standard general conditions of the construction contract, including definitions, contractor and owner responsibilities, bonds, insurance, changes in the work, payments, and dispute resolution. This document is a section of the EJCDC C-700 Standard General Conditions of the Construction Contract, specifically covering Articles 4, 5, and 6. It details responsibilities and conditions related to subsurface and hazardous environmental conditions, bonds and insurance, and general contractor responsibilities including supervision, labor, materials, equipment, progress schedules, substitutes, subcontractors, patent fees, permits, laws, taxes, and site usage. It outlines procedures for handling differing site conditions, requirements for various types of insurance and bonds, and the contractor's obligations for safety, compliance, and project execution. It does not contain specific project details like addresses, sizes, or development proposals. [case 2016-006-ENG] This document is part of the EJCDC C-700 Standard General Conditions of the Construction Contract for the FDOT LAP and SCOP Project: Ash Street, Case Number 2016-006-ENG. It details the contractor's responsibilities and the contractual framework for construction work, including safety, record keeping, submittals, changes in the work, claims, costs, and tests/inspections. It does not contain specific project development details like addresses, sizes, or zoning changes, nor does it mention any applicant, developer, or owner names. Public comment or stakeholder sentiment is not stated. [Ash Street; case 2016-006-ENG] The Taylor County Board of County Commissioners is undertaking improvements to Ash Street under an FDOT LAP/SCOP Agreement. The project involves widening and resurfacing an approximately 1.3-mile section of the road from 19/20 ft to 24 ft wide. This includes installing limerock widening strips, reclaiming existing asphalt, and resurfacing. Additional work includes reworking existing and constructing new concrete sidewalks, reshaping ditches, extending, removing, and adding stormwater culverts, and installing performance turf, signage, and pavement markings. The project requires adherence to FDOT Standard Plans and Specifications, as amended by Taylor County. The warranty period for workmanship and materials is extended to three years. Materials testing will be performed by an independent lab approved by the County and compensated by the Contractor. All layout work must be supervised by a Florida-registered Land Surveyor. Asphalt application efforts must be maintained at one location at a time, with a County representative on-site. Specific requirements are detailed for roller operation, joint offsets, limerock base, prime coat application, seeding/mulching, asphalt spread rate tolerances, sodding, cross-drain signage, and concrete work. The County will provide Project Representative services, with inspections conducted by authorized County representatives during a standard work week, requiring prior authorization for weekend work and at least 24 hours notice for critical project aspects. The County Engineer, Kenneth Dudley, P.E., is the primary responsible agent. [Ash Street Sidewalk; case 2016-006-ENG] This document details the Florida Department of Transportation's (FDOT) Local Agency Program (LAP) project for Ash Street Sidewalk, identified by case number 2016-006-ENG and FPID(s) 435683-5-58-01. It outlines the prequalification requirements for bidders, specifying that prequalification is not required for construction contracts of $250,000 or less, or for constructing buildings. The Department may also waive prequalification for contracts of $500,000 or less. The document also details procedures for alterations to plans or the character of work, including definitions of 'significant change' and 'major item of work.' It specifies allowable costs for extra work, materials, supplies, and equipment, and outlines compensation for indirect costs, expenses, and profit. Procedures for cost savings initiatives, claims for extra work or delay, and mandatory claim records are also provided. Contractors are cautioned against claims for loss of profit, consequential damages, and attorney fees, and are informed that all claims are subject to audit. [case 2016-006-ENG] This document is a section of a larger contract detailing various requirements for contractors and suppliers working on FDOT LAP Project: Ash Street Sidewalk. It covers audit procedures, material acceptance criteria, product sourcing (including Buy America provisions), legal and regulatory compliance (e.g., FHWA 1273, Endangered Species Act, Section 4(f) of USDOT Act), equipment usage on bridges, wage rates, Disadvantaged Business Enterprise (DBE) program requirements, on-the-job training (OJT) programs, E-Verify for employment eligibility, and subletting/assigning of contracts. It specifies detailed documentation requirements for claims, material certifications, and product approvals. It also outlines procedures for handling defective materials and managing construction schedules. The document does not describe a specific project for which work is to be pursued, but rather sets forth the contractual obligations and operational guidelines for contractors. [Ash Street from N. Byron Butler Parkway (US Hwy 19 - SR-20) to N. Helen Street; case 2016-006-ENG] This document details contract administration and payment procedures for the FDOT LAP Project: Ash Street Sidewalk. It outlines contractor responsibilities, personnel qualifications, contract time adjustments for increased work or unforeseen delays, and procedures for claiming time extensions. It also specifies liquidated damages for failure to complete work on time, with daily charges varying by contract amount. Measurement and payment are based on final calculations or plan quantities, with provisions for compensation for altered quantities. The document details partial payment procedures, including for stockpiled materials, and requirements for contractor certification of payments to subcontractors. The project involves widening and resurfacing Ash Street in Taylor County, Florida, from N. Byron Butler Parkway to N. Helen Street, a length of 9,465 linear feet (1.79 miles). Key construction activities include clearing and grubbing, excavation, embankment, stabilization, reworking limerock base, milling existing asphalt, paving with Superpave asphaltic concrete and asphalt friction course, concrete work for culverts, manholes, and inlets, pipe culvert installation, concrete curb and gutter, concrete sidewalk and driveways, guardrail removal, fencing, sodding, and pavement markings. [Ash Street] This document contains detailed engineering plans and specifications for road construction and widening projects along Ash Street in Taylor County, Florida. It includes information on proposed pavement, sidewalks, driveways, storm drainage, and other infrastructure elements. The plans cover various segments of Ash Street, with specific stationing and offsets indicating the precise locations of proposed work. The project involves widening the road, replacing storm drains, installing concrete sidewalks, and managing right-of-way. Specific details include pipe sizes, concrete and limerock specifications, and grading requirements. The document also references Taylor County Board of County Commissioners and project numbers like 435683-5-58-01 and 443406-1-54-01. [Post Office Box 620, Perry, Florida 32348; case G3S39] Taylor County Board of County Commissioners is seeking approval for a Florida Commission for the Transportation Disadvantaged Planning Grant Agreement for FY 2026-2027. The county is eligible to receive $23,720 to fund planning and oversight of the local transportation disadvantaged program. This grant will cover a portion of the Grants Department salaries, benefits, office supplies, and equipment. The grant cannot be used for actual transportation costs. The agreement is for the period of July 1, 2026, to June 30, 2027. [Post Office Box 620, Perry, Florida 32348 (for Taylor County Board of County Commissioners); 108 North Jefferson Street, Perry, Florida 32347 (for SOQ submissions); case FM/JOB No(s). 43202911401, CONTRACT NO. G3S39] Taylor County Board of County Commissioners and the Commission for the Transportation Disadvantaged have entered into a TD Planning Grant Agreement for Fiscal Year 2026-27. The agreement covers planning services related to the Transportation Disadvantaged Service Plan, Community Transportation Coordinator selection and evaluation, Local Coordinating Board meetings, public workshops, by-laws, grievance procedures, Annual Operating Reports, Actual Expenditures Reports, and quarterly progress reports. The total project cost is $23,720.00, funded 100% by State Funds from the Commission for the Transportation Disadvantaged. The project period begins July 1, 2026, and ends June 30, 2027. Invoices must be received by August 15, 2027. Separately, Taylor County is soliciting Statements of Qualifications (SOQ) for the Steinhatchee Commercial Seafood Facility Planning and Feasibility Study Project. This project is funded by a $298,440 Florida Commerce Rural Infrastructure Fund (RIF) grant and will include environmental assessments, economic development and capital costs planning, and a feasibility study. SOQs are due by August 14, 2026, and bid openings are scheduled for August 18, 2026. The project is located in Steinhatchee, Taylor County, Florida. [201 East Green Street, Perry, Florida 32347; case V0244] Amendment to Business Agreement V0244 between Big Bend Community Based Care, Inc., d/b/a NWF Health Network, and Taylor County Board of County Commissioners. The amendment increases the maximum amount for state fiscal year 2025-26 from $80,960.00 to $82,068.00. Payment schedules are adjusted to reflect this increase, with monthly payments from March 2026 to May 2026 increasing from $6,746.67 to $7,023.67, and June 2026 payment increasing from $6,746.63 to $7,023.63. The agreement effective dates remain July 1, 2025, to June 30, 2026. Unspent funds may be rolled over to the next fiscal year. [McDaniel Road, from Wright Road to Pisgah Road (CR361)] Resolution to adopt budget changes for the SCOP Road Project (McDaniel Road) Fund to reflect unanticipated monies for the fiscal year ending September 30, 2026. This resolution adds $349,626 to the SCOP Road Project Fund budget, specifically for contractual services related to the McDaniel Road project. [CR359A (McDaniel Road) from Wright Road to Pisgah Road (CR361); case G2656 (Contract No.), 445816-1-54-01 (FPN)] Supplemental Agreement No. 3 to State-Funded Grant Agreement G2656 (FPN 445816-1-54-01) between the State of Florida Department of Transportation and Taylor County. This supplemental agreement provides additional funding of $1,376,246.00 for the construction contract for CR359A (McDaniel Road) from Wright Road to Pisgah Road (CR361). The total project cost is $2,746,246.00, with $1,370,000.00 from FY2022 and $1,376,246.00 from FY2026 state funds. Resolution to adopt budget changes for the General Fund to reflect unanticipated monies for the fiscal year ending September 30, 2026. This resolution adds $53,371 to the General Fund budget for the 911 Rural County Maintenance Grant, with expenditures allocated to R&M - Office Equipment. [case 26-04-24 (Grant Number), CSFA # 72.001] Grant award from the Florida Emergency Communications Board for the Spring 2026 Rural Grant Program to Taylor County. The approved amount is $53,370.87 for 911 System Maintenance. The grant term initiates upon receipt of the letter, and a grant award agreement will be sent for signature. [case HMGP Project Nos. 4734-138-R, 4734-135-R, 4734-136-R, 4734-137-R] Taylor County is soliciting Statements of Qualifications (SOQ) from qualified professional engineering firms for Phase I design services for four Hazard Mitigation Grant Program (HMGP) stormwater projects. These projects are funded through FEMA under Disaster Declaration DR-4734 (Hurricane Idalia) and administered by the Florida Division of Emergency Management. The projects include flood risk reduction at Foley Cut Off Road, East Ellison Road, Dewey McGuire Road, and Wilder Creek. The total estimated Phase I funding is $351,937, with specific amounts allocated per project. The selection process will be based on qualifications, not price, and fees will be negotiated with the top-ranked firm. The County Administrator recommended approving the advertisement for these SOQs. Taylor County is holding a public hearing on the passage of a proposed ordinance granting an Economic Development Ad Valorem Tax Exemption to Roy's Restaurant, Inc. The ordinance specifies exempted items, provides an expiration date, finds that the business meets F.S. 196.012 requirements, and includes provisions for annual reports and an effective date. The proposed ordinance can be inspected at the Clerk of the Circuit Court's Office. Taylor County has been allocated $700,000 for the initial year to organize and offer Coordinated Opioid Recovery (CORE) Network services to its citizens. Doctors Memorial Hospital, Disc Village, and Apalachee Mental Health have collaborated to present an implementation plan for consideration by the Board of County Commissioners. The funding is not flowing through Taylor County's budget. A discussion is scheduled regarding data center development in Taylor County. The County may face future proposals for large-scale data center developments, which can present concerns related to energy consumption, water usage, environmental impacts, infrastructure demands, public health, quality of life, and long-term land-use planning. The recommended actions include holding a special meeting on the issue, implementing a moratorium on future developments, and ensuring full transparency from elected officials. The discussion aims to proactively evaluate potential impacts before any projects are approved or incentivized. Taylor County Board of County Commissioners is considering awarding Ovid Solutions, LLC a contract for CDBG-DR and MIT grants administrative and environmental services. These services are for the Doctors' Memorial Hospital Roofing Retrofit and Facility Resiliency Project, the Special Needs Shelter Project at the Public Safety Complex, and the Steinhatchee Roads Project. Ovid Solutions, LLC was the highest-ranked proposer with 278 points, and their proposed rate is $415,800. The contract is 100% grant funded. [Hodges Park; case Grant Agreement LW719] Taylor County Board of County Commissioners is considering a letter to the Florida Department of Environmental Protection (FDEP) to amend the scope of work for Grant Agreement LW719 for the renovation of Hodges Park. The amendment requests the removal of restroom construction and the addition of a basketball court and tetherball area. The original grant amount was $200,000. Restrooms will be constructed later using Pot 3 RESTORE ACT funding. [912 Hwy 51 NE, Steinhatchee; case 2026-CE-0507] Taylor County Board of County Commissioners will consider legal action regarding Code Enforcement Case Taylor County versus Ronnie Brogdon. The case involves violations of County Ordinance Section 30-71 – Abandoned property. An order was issued on May 6, 2026, requiring the property owner to bring the parcel into compliance by the 30th day from the order date, with a fine of $25.00 per day thereafter until compliance. The property is identified by Parcel # 10286-500, located at 912 Hwy 51 NE, Steinhatchee. [03655-000] Taylor County Board of County Commissioners will consider the execution of a deed and resolution to donate county-owned property to the School District for recreational activities. The property is described as all of Blocks 11, 12, 13, 14, 17, 18, 19, 20, 22, 23, and 24, and portions of Blocks 15 and 16, and Block 25 in Peacock Highlands, with Property Identification Number 03655-000. Taylor County Board of County Commissioners will consider a letter of request to review coverage to the Florida Association of Counties Trust (FACT). The FACT Claims Committee met on June 23, 2026, and voted to affirm a coverage denial for a claim. The County is requesting an appeal of this decision to the FACT Board of Trustees. [Hampton Springs Park] Taylor County Board of County Commissioners will continue discussions regarding a kayak launch at Hampton Springs Park. The Coastal River Alliance of the Big Bend presented a plan for adding or improving a kayak launch. The County Administrator was tasked with determining permitting requirements. [Hodges Park] Taylor County Board of County Commissioners will discuss restroom facility options for Hodges Park. Portable restrooms are currently in place, and staff has researched other portable restroom options for the Board to consider. This follows a previous item where restroom construction was removed from a grant scope of work to be funded by RESTORE Act Pot 3 funding. [201 East Green Street, Perry, FL 32347] Taylor County Board of County Commissioners considered approval of a grants report format. The board also considered approval of an agreement with iWorQ for permitting software to provide online permitting for building permits. The agreement is for a three-year term at $14,214.00 for the first year, or a one-year term at $23,690.00. The board approved the agreement with iWorQ.